[evergreen-outreach] Evergreen at ALA Annual Conference

[Frasur, Ruth]

I do not have an objection to this.

Ruth Frasur Davis (she/they)
Coordinator
Evergreen Indiana Library Consortium
Evergreen Community Development Initiative
Indiana State Library
140 N. Senate Ave.
Indianapolis, IN 46204
(317) 232-3691

From: evergreen-outreach <evergreen-outreach-bounces at list.evergreen-ils.org> On Behalf Of Lussier, Kathy via evergreen-outreach
Sent: Monday, February 12, 2024 11:34 AM
To: Evergreen Outreach Committee <evergreen-outreach at list.evergreen-ils.org>
Subject: Re: [evergreen-outreach] Evergreen at ALA Annual Conference

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Hi all,

Now that it is Monday, I just wanted to check in to see if there are any objections from the committee for me to put out an email to the general mailing list saying that I am working with Outreach on this? If we  move forward with this project, I would like to put a message out today because I only have a few days to submit the application.

Thank you,
Kathy
--
Kathy Lussier
she/her
Executive Director
NOBLE: North of Boston Library Exchange
Danvers, MA
978-777-8844 x201
www.noblenet.org<https://protect2.fireeye.com/v1/url?k=31323334-50bba2bf-31367a34-4544474f5631-7104298d45dbc571&q=1&e=ef63a65f-1228-4518-86e0-587f207bddc5&u=http%3A%2F%2Fwww.noblenet.org%2F>




On Fri, Feb 9, 2024 at 8:21 AM Lussier, Kathy <klussier at noblenet.org<mailto:klussier at noblenet.org>> wrote:
Good morning Outreach Committee!

For many years, the Evergreen Outreach Committee organized meetups and programs at the ALA MidWinter meeting and Annual Conference to try to raise the visibility of the project to the larger library community. I would like to suggest that we consider sponsoring a program again for this year's conference in San Diego. The deadline to submit a meeting room request is a week from today, so if we were to proceed, we would need to figure out a few details and get Board approval over the next week. Fortunately, since the Board is meeting Thursday, Outreach could bring the request for funding in plenty of time to get the request submitted.

Since there are so many new community members on the Outreach Committee, I'll provide some background. When the Outreach Committee was first formed on a trial basis back in the spring of 2015, its primary charge was to increase the visibility of Evergreen in the larger library community. Establishing a presence at library conferences was a critical component of the charge. In May, 2017, the charge was expanded to incorporate more internal-facing activities in the committee's area of responsibility. References to conference activities were removed from the charge, but the committee continued to host Evergreen programs at ALA through the 2019 annual conference. I don't need to explain what happened in 2020 to curtail those activities.

The cost of booking a meeting room these days is $225. I'm looking into the cost of a/v equipment right now. I know it's pricey, but the programs also tend to be better when we can project to a screen.

A compiled a list of previous ALA activities on the wiki - https://wiki.evergreen-ils.org/doku.php?id=outreach:ala<https://protect2.fireeye.com/v1/url?k=31323334-50bba2bf-31367a34-4544474f5631-cdf57024dd8980e2&q=1&e=ef63a65f-1228-4518-86e0-587f207bddc5&u=https%3A%2F%2Fwiki.evergreen-ils.org%2Fdoku.php%3Fid%3Doutreach%3Aala>

A few questions for the group:

  *   Would the committee support this effort?
  *   Would you be okay with me organizing it even though I am not an official member?
  *   Would anyone from Outreach be interested in helping?
You don't need to attend ALA to help with plans for the program, but it helps to include people who will be available to help with the presentations. I know Debbie Luchenbill has been involved in planning during past years. I also have a couple of people in mind who I will directly invite, and I can also put a call out to the general list.

Given the deadline, I'm hoping people are around to give feedback today so that I can put a call out to the general list on Monday. We need to have a solid idea of what we're doing at the time we request the room so that we can have a proper setup. Program descriptions can be updated later in the process, if I remember correctly, but they may not make it into the printed program (if they still have one.)

Let me know if you have any questions!

Kathy
--
Kathy Lussier
she/her
Executive Director
NOBLE: North of Boston Library Exchange
Danvers, MA
978-777-8844 x201
www.noblenet.org<https://protect2.fireeye.com/v1/url?k=31323334-50bba2bf-31367a34-4544474f5631-7104298d45dbc571&q=1&e=ef63a65f-1228-4518-86e0-587f207bddc5&u=http%3A%2F%2Fwww.noblenet.org%2F>


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