[OPEN-ILS-DEV] Questions about Locations
Murphy, S.K.
smurphy at georgialibraries.org
Thu May 29 15:04:20 EDT 2008
Hi, Frances -
I'd probably set it up so that University of Chicago is the owning
library for all items. The physical libraries on campus would be the
Circulating Libraries, and then the Collections locations within them
would be the Shelving Location - from your description, it sounds like
the "Shelving Location" attribute would be the appropriate way to
designate 'collections' (with the exception of your Special Collections
items, see below).
An example hierarchy:
University of Chicago[sk] - Owning Library
Regenstein [sk] -Circulating Library
Reserves [sk] -
Shelving Location
Reading Room First Floor
[sk] - Shelving Location
Reading Room Second
Floor, etc. [sk] - Shelving Location
Periodicals [sk] -
Shelving Location
Recordings [sk] -
Shelving Location
5th Floor Middle East
Microforms [sk] - Shelving Location
3rd Floor Microforms
[sk] - Shelving Location
etc. [sk] - Shelving
Location
Law [sk] -Circulating Library
Reserves [sk] -
Shelving Location
Reference [sk] -
Shelving Location
Periodicals [sk] -
Shelving Location
Microforms [sk] -
Shelving Location
Sharp Collection [sk]
- Shelving Location
Storage [sk] -
Shelving Location
etc.
So, and item located at Regenstein in the Read Room First Floor location
would have "University of Chicago" as the Owning Library, "Regenstein"
as the Circ Lib, and "Reading Room First Floor" as it's Shelving
Location.
For items held by Special Collections, I imagine that they'd have
"Special Collections" as both the owning and circulating library, though
if these items are checked out from the Main library circ desk, you may
wish to have the Main Library as the circulating library to prevent
creating "transits" for items held in the same building.
The advantage of Shelving Locations is that they allow you to set OPAC
visibility and circulation rules; you could set up the "Reserves"
Shelving Location to disallow holds, for example. Plus, Shelving
Location is displayed in the OPAC - clicking on an item's "details" link
shows the status and location.
Also, I may be mistaken about this, but I believe that strings in the
OPAC are internationalized as of EG version 1.4. This would allow you
to change the display string "Location" to "Collection" within the OPAC.
Hope that helps!
-Murph
Some say the world will end in fire and ice. Others say it will be
segfaults.
_____
From: open-ils-dev-bounces at list.georgialibraries.org
[mailto:open-ils-dev-bounces at list.georgialibraries.org] On Behalf Of
Frances Dean McNamara
Sent: Thursday, May 29, 2008 2:30 PM
To: open-ils-dev at list.georgialibraries.org
Subject: [OPEN-ILS-DEV] Questions about Locations
I tried to post this to the General List but I think it didn't take, so
I'm trying here. We are installing. Hanging up a little over step 23
getting ejabberd going.
am using the Evergreen demo database with the staff client. If I call
up a bib and do Action Holdings Maintenance, then add or look at a Item
Attributes for an item, I see attributes for "Shelving Location" and
"Circulation Library" and "Owning library: Call no." I am not sure how
these terms would apply to our collection.
We have a university library that actually "owns" all of the materials,
and patrons can use any of the university libraries. We call that UC
for University of Chicago Library.
Then we have Locations for the separate physical libraries on campus, a
Law library, Science library, Main Library, etc. We also have a Special
Collections library that is located physically in the Main library
building but the collections are separate. In most systems these would
be Circulating Locations since circ runs off the open/closed schedule
for that physical location. Within a physical location we have what are
called Collections in our current systems. So a book will be in the
Main library, in the Bookstacks collection, or in the Fourth Floor
Reading Room collection, or the Reserve collection shelved behind the
circ desk, etc. We have 160 "collections" in our current system.
In Evergreen, would those collections be Shelving Locations? Or
Circulation Library? We actually really need to show these in the OPAC
because that's how people look at the screen and then know where to go
to get the book. Quite a few of them are Special Collections
collections and it is always staff who go get the book, but in other
places there are open shelves. But we have a lot fewer Circulating
Locations and would want to use those to set up circulation rules.
How would we set up in Evergreen? I am thinking we would need Location
types of University, Location, Collection. But when we go to create
items wouldn't they need to have both the location and collection in
them? Or only the collection, since that would be an org unit UNDER the
org unit for a specific Library? Would the Collection go in the
Shelving Location? Or Circulation Library?
An example hierarchy:
University of Chicago[sk] - Owning Library
Regenstein [sk] -Circulating Library
Reserves [sk] -
Shelving Location
Reading Room First Floor
[sk] - Shelving Location
Reading Room Second
Floor, etc. [sk] - Shelving Location
Periodicals [sk] -
Shelving Location
Recordings [sk] -
Shelving Location
5th Floor Middle East
Microforms [sk] - Shelving Location
3rd Floor Microforms
[sk] - Shelving Location
etc. [sk] - Shelving
Location
Law [sk] -Circulating Library
Reserves [sk] -
Shelving Location
Reference [sk] -
Shelving Location
Periodicals [sk] -
Shelving Location
Microforms [sk] -
Shelving Location
Sharp Collection [sk]
- Shelving Location
Storage [sk] -
Shelving Location
etc.
What would be the best way to set this up?
Frances McNamara
University of Chicago
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