[OPEN-ILS-GENERAL] RE: bound with items

[Hardy, Elaine]

Actually, these examples are not what most catalogers would consider as
bibliographically distinct, needing a 501 in a MARC record and tied
together in an ILS with a parent-child relationship with multiple
bibliographical records. Collections of essays and short stories do get
505s under most current practice, but they do not necessarily get added
titles and would not have 501 notes. Under standard cataloging practice
they would not get multiple bibliographical records for the separate
essays or short stories. Neither would bound journals. One serial record
is used, not multiple records.

The parent-child relationship (or bound with) in an ILS is used to
handle items bound as one item with no collective title and requiring
multiple records to adequately provide bibliographic control. These are
physically one item needing a single barcode. Usually they were not
published together but have been bound together locally or at some time
after publication (although there are exceptions where the publisher
binds them together). They are a special case where a library needs or
wants distinct bibliographic records for each entity, but the records
represent one physical "item" and need to be tied together in an ILS
because they share a single barcode, call number, shelf space and, if
they circulate, can only circulate together. The 501 note in the MARC
records indicates the bound with status. In the ILS there is a parent
record tied to "child" records to indicate the relationship between the
MARC records and to allow one barcode to be assigned to those multiple
records.

Elaine
 
 
J. Elaine Hardy
Library Services Manager - Collections & Reference
Georgia Public Library Service,
A Unit of the University System of Georgia
1800 Century Place, Suite 150
Atlanta, Ga. 30345-4304
404.235-7128
404.235-7201, fax
 
ehardy at georgialibraries.org
www.georgialibraries.org

-----Original Message-----
From: open-ils-general-bounces at list.georgialibraries.org
[mailto:open-ils-general-bounces at list.georgialibraries.org] On Behalf Of
David J. Fiander
Sent: Monday, April 09, 2007 8:55 AM
To: open-ils-general at list.georgialibraries.org
Subject: Re: academic libraries Re: [OPEN-ILS-GENERAL] 226 subscribers

Jason,

There are a couple of possible situations.  In the case of bound
journals, 
there are multiple distinct items all linked to a single bib record.

The other, rarer case, is when two bibliographically distinct items are 
bound together (if you're into old-school science fiction, think "Ace 
Double", for a simple example).  There are several different ways of 
recording such a beast, but there's usually a "main" title, and an added

record for the "bound with" title.  This was probably actually easier to

display in the old print card catalogue that with most modern
catalogues.

(Similar sorts of documents appear frequently in multilingual countries,

where a document and it's translation into the other official language
will 
be bound together, but that's a bit easier to cope with, since the two 
documents are just different manifestations of the same work.)

Might that be what you're thinking of?


<snip>

Short story collection, and collections of essays (think Stephen J.
Gould), 
are usually single items, although many libraries are now adding tables
of 
contents to the bib records to help expose this sort of content via
keyword 
searches at least.

Users would normally be expected to use some sort of external database
to 
find a short story within a collection.  Things like Granger's Poetry
Index 
and "Essay and General Literature Index" would point to individual
collections.