[OPEN-ILS-GENERAL] batch importing question

[Jason Etheridge]

On Mon, Nov 16, 2009 at 5:47 PM, Indiana Free Library Teens
<iflteens at gmail.com> wrote:
> I dont really understand what you said.  Can you put that into "Evergreen For Dummies" language.

Lauri,

I don't really have any hands-on experience with the GUI
Importer/Exporter, and some of this falls outside of Evergreen and
more into the realm of MARC and data manipulation.

I know version 1.6.0.0 of Evergreen can import holdings through a GUI,
but I believe it's looking for a very specific format for holding tags
in the MARC record, and is not yet easily configurable to handle any
holdings format you may come across.

That said, you could use a 3rd party tool like MarcEdit to manipulate
your holding tags and force them into the shape that Evergreen wants.

Let's see, if you check Import Attached Holdings in the importer, then
there's a Holdings Import Profile called "Evergreen 852 export
format".

My experience with Spectrum says that they also use an 852 tag for
holdings, so, so far so good.

Spectrum's 852$p should hold a "material number", and you'll want to
map that to item barcode in Evergreen, which in the "Evergreen 852
export format" is also 852$p.  I don't know if this is documented
anywhere, I'm just reading the source code.  I'm sure it tries to
match the standard specified here as closely as possible:

http://www.loc.gov/marc/holdings/hd852.html

Spectrum will likely have a call number label in 852$h.  Here, things
differ with the stock format profile, and Evergreen expects the label
to be in 852$j.  Other systems will likely cut up their call numbers
across subfields $h through $m.

So at this point, you'll either need to use the MarcEdit program to
relocate 852$h to 852$j, or have a programmer do it using something
like MARC::Record.

In the long run, the idea is that you'll be able to just tell
Evergreen which subfields to use for what purposes.  You can do this
now, but only under the hood and not through an end-user facing
interface.

I hope this helps.

-- 
Jason Etheridge
 | VP, Tactical Development
 | Equinox Software, Inc. / The Evergreen Experts
 | phone:  1-877-OPEN-ILS (673-6457)
 | email:  jason at esilibrary.com
 | web:  http://www.esilibrary.com

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