[OPEN-ILS-GENERAL] Original cataloging: the produced TCN does not seem to follow MARC

[Hardy, Elaine]

The functionality for creating original records in Evergreen, at least for PINES libraries, is minimal. PINES libraries are encouraged to add original records to OCLC first and then import the record into PINES. We, at least by policy, allow only very specific kinds of items to be added to the PINES database without a corresponding OCLC record. These records tend to be for ephemeral items, kits created by libraries and other formats that they do not intend to loan via ILL. If a PINES library must create a record in PINES for something outside those parameters in order to get an item out quickly (or if no one on staff is trained to add items to OCLC), they are encouraged to follow up to get a more complete record in OCLC and overlay the PINES record with that record. As a result, there may not be full functionality to create all elements of a complete MARC record. 





Elaine 


J. Elaine Hardy 
PINES Bibliographic Projects & Metadata Manager 
Georgia Public Library Service 
1800 Century Place, Ste 150 
Atlanta, Ga. 30345-4304 

404.235-7128 
404.235-7201, fax 
ehardy at georgialibraries.org 
www.georgialibraries.org 
www.georgialibraries.org/pines 

----- Original Message ----- 
From: "Repke de Vries" <repke at xs4all.nl> 
To: "Evergreen Discussion Group" <open-ils-general at list.georgialibraries.org> 
Sent: Tuesday, September 22, 2009 8:43:10 AM GMT -05:00 US/Canada Eastern 
Subject: [OPEN-ILS-GENERAL] Original cataloging: the produced TCN does not seem to follow MARC 


We are evaluating with Evergreen 1.4 and testing "first" or 
"original" cataloging where our library & archive has unique material 
and is the first in the world to catalogue. Here is for example how 
our template looks like for cataloging audio material: http:// 
screencast.com/t/mM0HJcEgY 

In MARC field 040 [1] in the template we pass on to Evergreen "who 
we are" as Cataloging Source: AmISG 

Cataloging finished we expected Evergreen to 
- construct a Title Control Number (TCN) starting with AmISG and 
followed by some unique sequential number; 
- to create a MARC 001 field [2] holding that concatenated string 
"AmISG" "unique number" 

What we observe is: 
- "AUTO-GENERATED" instead of "AmISG", followed by a unique number 
- there is no 001 field created at all; instead - only visible after 
exporting the record: a 900 of Evergreen's choice: 
901 \\$aAUTOGENERATED-11$bAUTOGEN$c20 

Is there any Evergreen setting we forgot to look at ? Should we add a 
003 field with "AmISG" to our cataloging templates ? 

Surely Evergreen can do original cataloging according to MARC ? 

(TCN-s already present in MARC 001 when pre-cataloging or importing 
existing records are handled fine) 
(I know from a question on this list by UPEI in Canada that the 
string AUTO-GENERATED can be changed but that leaves the lacking 
automatic 001 field generation) 

Thanks, Repke, IISH 

[1] http://www.loc.gov/marc/bibliographic/bd040.html 
[2] http://www.loc.gov/marc/bibliographic/bd001.html 
[3] http://www.loc.gov/marc/bibliographic/bd003.html 
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