[OPEN-ILS-GENERAL] Authority and Holding Records in Evergreen 1.4 & 1.6

[Dimitri Gogelia]

Thank you Dan very much for comprehensive answer!

with best regards,
Dimitri Gogelia
CTO


On Fri, Dec 24, 2010 at 02:54, Dan Scott <dan at coffeecode.net> wrote:

> Hi Dmitri:
>
> On Wed, Dec 22, 2010 at 05:29:36PM +0400, Dimitri Gogelia wrote:
> > I need to enter in these versions authority and holdings records.
> > Unfortunately I did not find an interface for data entry, as well as ways
> to
> >  enter this data into Evergrine.
> >
> > Please tell me how to do this?
>
> Holdings (MFHD):
>
> Evergreen 1.4 does not support holdings records (by which I think you
> mean "MARC Format for Holdings Data" aka MFHD). In Evergreen 1.6, they
> are supported in an unusual place: once you add a bibliographic record,
> you search for the record in the Catalog. A button will show up on the
> right-hand side of the screen, below the "Record Summary" table, that
> says "Add MFHD Record". When you click on that, a MARC editor window
> will open up and enable you to enter raw MFHD data.
>
> See
> http://biblio.laurentian.ca/tickets/conifer/wiki/cataloguingEditingSerials
> for some documentation I wrote up ages ago for our library on MFHD.
>
> Note that in 2.0, there are actually 3 different interfaces for editing
> serial holdings, using two different server-side approaches to storing
> the data (raw MFHD, and the new approach that supports predictions and
> receiving and binding).
>
> Authorities:
>
> In Evergreen 1.4, you have to load authority records from the command
> line using the marc2are.pl script in Open-ILS/src/extras/import (and
> then pipe the data through direct_ingest.pl and parallel_pg_loader.pl
> similar to the bibliographic record import process described at
>
> http://evergreen-ils.org/dokuwiki/doku.php?id=evergreen-admin:importing:bibrecords#exampleimporting_the_project_gutenberg_records
> ).
>
> In Evergreen 1.6 (not sure if it was 1.6.0.x or 1.6.1.x in which it was
> introduced), in addition to the command line loading approach, you can
> use the MARC Batch Import/Export tool available from the staff client
> Cataloging menu. Select "Record Type" = "Authority records", create a
> new upload queue, select your file of records (batches of 5000 or less
> are what I would recommend), and then the records will be imported.
>
> In 2.0, you can use the MARC Batch Import/Export tool to import bulk
> sets of records, or you can create records "on the fly" inside of a
> bibliographic record by right-clicking on a controllable field (for
> example, a 100 field), then selecting "Create and Edit..." or "Create
> immediately" from the authority context menu. You can use the "Manage
> authorities" interface under the Cataloguing menu to search for, edit,
> delete, and merge authority records. And in 2.0, if a bibliographic
> field is controlled by an authority record (identified by a $0
> subfield), then when you update the authority record, the bibliographic
> records are updated correspondingly.
>
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