[OPEN-ILS-GENERAL] Migrating member created bib records

Janet Schrader jschrader at cwmars.org
Fri Jan 15 12:25:18 EST 2010

Hi Jason,

What are the criteria for bib records to be migrated? What fields are required? Is there documentation on this that you could send me? 

If a record has MARC fields for ISBN, author, title, imprint would that be sufficient? We can globally update non-MARC records to change the fields to MARC tags. 


Janet Schrader
Bibliographic Services Supervisor
67 Millbrook Street, Suite 201
Worcester, MA 01606
508-755-3323 ext. 25
fax: 508-757-7801
jschrader at cwmars.org
-----Original Message-----
From: open-ils-general-bounces at list.georgialibraries.org [mailto:open-ils-general-bounces at list.georgialibraries.org] On Behalf Of Jason Etheridge
Sent: Thursday, January 14, 2010 2:55 PM
To: Evergreen Discussion Group
Subject: Re: [OPEN-ILS-GENERAL] Migrating member created bib records

> I need to know about migrating bib records that were created in our database
> (Innovative) by member libraries. We have non-MARC records which have no
> MARC fields at all, and brief  MARC records which have MARC fields but not
> necessarily all or accurate subfields.

If the items for these records are barcoded, you could migrate them as
"pre-cataloged", where item records exist, but no bib records.  Such
an item, upon check-in, will ask to be routed to Cataloging, unless
you a checkbox selected that suppresses pre-cat alerts.

> We also have on-the-fly records created by circ staff which vary considerably to content and MARC fields.

This is essentially what pre-cats are in Evergreen, but there are no
underlying bib records, and any temporary data such as title or author
get thrown away if the item circulates again or gets cataloged.

In the database, such items will have a value of -1 in asset.copy.call_number

Jason Etheridge
 | VP, Tactical Development
 | Equinox Software, Inc. / The Evergreen Experts
 | phone:  1-877-OPEN-ILS (673-6457)
 | email:  jason at esilibrary.com
 | web:  http://www.esilibrary.com

Please come by and visit the Equinox team
and learn more about Evergreen
ALA MidWinter
January 15-18, 2010
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