[OPEN-ILS-GENERAL] Deleting items in Evergreen and updatingenteries in WorldCat

[George Tuttle]

Hi Janet, 

You can use the Evergreen reports module to generate a list of TCNs in
Excel. Zap out the OCM and OCN in Excel (real easy). Then copy and paste the
TCNs into a text file and upload into OCLC. How does that sound?

George Tuttle
Computer Services Librarian
Piedmont Regional Library System
770-867-2762 x113
770-891-0654 (cell)
770-867-7483 (fax)
gtuttle at prlib.org


-----Original Message-----
From: open-ils-general-bounces at list.georgialibraries.org
[mailto:open-ils-general-bounces at list.georgialibraries.org] On Behalf Of
Janet Royer
Sent: Tuesday, June 07, 2011 12:10 PM
To: Evergreen Discussion Group
Subject: Re: [OPEN-ILS-GENERAL] Deleting items in Evergreen and
updatingenteries in WorldCat

We are still very new to Evergreen so I would be interested in this as
well.  On our old system, I was able to export a file of the MARC
records for items being deleted and upload it to OCLC as a batch process
so they can match and delete.  I haven't yet figured out how to get the
MARC record file from Evergreen, but it's on my list of things to do.

Janet Royer
SysAdmin/Circ Supervisor
 
Burlington Public Library
820 E Washington Ave
Burlington WA  98233
360-755-0760
janetr at ci.burlington.wa.us
 
-----Original Message-----
From: open-ils-general-bounces at list.georgialibraries.org
[mailto:open-ils-general-bounces at list.georgialibraries.org] On Behalf Of
George Tuttle
Sent: Tuesday, June 07, 2011 8:30 AM
To: 'Evergreen Discussion Group'
Subject: [OPEN-ILS-GENERAL] Deleting items in Evergreen and
updatingenteries in WorldCat

Two questions:
How do libraries within an Evergreen consortium maintain their WorldCat
entries as they weed and delete items from the catalog?  
To what extent has your library been able to automate the process? 

For example, this is the process for deleting weeded item in the
Piedmont
Regional Library System in Georgia:
1)	Frontline staff scan weeded items into a copy bucket. 
2)	Automated services staff convert bucketed items to the
pre-delete
status of Discard/Weed.
3)	Automated services run a weekly report on last copies within the
Piedmont Regional Library System, and Cataloging updates the WorldCat
entries.
4)	Cataloging deletes the Discard/Weed items list in the last copy
report.

I know how the process can be streamlined. For us, the biggest road
block in
automating the process is that a large percent of ours records have
non-OCLC
title control numbers. We are working on that.

Meanwhile, how do libraries weed & delete items and manage their
obligation
to WorldCat?

George Tuttle
Computer Services Librarian
Piedmont Regional Library System
770-867-2762 x113
770-891-0654 (cell)
770-867-7483 (fax)
gtuttle at prlib.org