[OPEN-ILS-GENERAL] Deleting items in Evergreen and updatingenteries in WorldCat

[Aaron Zsembery]

Sorry about the double post, apparently I hit the "send" shortcut while pasting

We have a report that runs weekly which returns the following columns:
"Author (normalized)", "Title Proper (normalized)", "Record Creation Date/Time", "Last Edit Data/Time", "Last Editor", "Record ID",
"TCN Source", "TCN Value"
Our system deletes the Bib when the last volume has been deleted, so it looks for items which are deleted, were edited in the last week and were created at least 30 days ago.

Our workflow is that the library deletes their titles, then deletes their volume. When all volumes are deleted, EG deletes the bib. Cataloging gets the above deleted bib report, checks to see that there are not other similar bibs in the system, checks the records in OCLC and deletes the OCLC records.


Aaron Z
Jr. Systems Administrator

Pioneer Library System
2557 State Rt. 21
Canandaigua, New York  14424
Phone: (585) 394-826
----- "Janet Royer" <janetr at ci.burlington.wa.us> wrote:
> We are still very new to Evergreen so I would be interested in this
> as
> well.  On our old system, I was able to export a file of the MARC
> records for items being deleted and upload it to OCLC as a batch
> process
> so they can match and delete.  I haven't yet figured out how to get
> the
> MARC record file from Evergreen, but it's on my list of things to do.
> 
> Janet Royer
> SysAdmin/Circ Supervisor
>  
> Burlington Public Library
> 820 E Washington Ave
> Burlington WA  98233
> 360-755-0760
> janetr at ci.burlington.wa.us
>  
> -----Original Message-----
> From: open-ils-general-bounces at list.georgialibraries.org
> [mailto:open-ils-general-bounces at list.georgialibraries.org] On Behalf
> Of
> George Tuttle
> Sent: Tuesday, June 07, 2011 8:30 AM
> To: 'Evergreen Discussion Group'
> Subject: [OPEN-ILS-GENERAL] Deleting items in Evergreen and
> updatingenteries in WorldCat
> 
> Two questions:
> How do libraries within an Evergreen consortium maintain their
> WorldCat
> entries as they weed and delete items from the catalog?  
> To what extent has your library been able to automate the process? 
> 
> For example, this is the process for deleting weeded item in the
> Piedmont
> Regional Library System in Georgia:
> 1)	Frontline staff scan weeded items into a copy bucket. 
> 2)	Automated services staff convert bucketed items to the
> pre-delete
> status of Discard/Weed.
> 3)	Automated services run a weekly report on last copies within the
> Piedmont Regional Library System, and Cataloging updates the WorldCat
> entries.
> 4)	Cataloging deletes the Discard/Weed items list in the last copy
> report.
> 
> I know how the process can be streamlined. For us, the biggest road
> block in
> automating the process is that a large percent of ours records have
> non-OCLC
> title control numbers. We are working on that.
> 
> Meanwhile, how do libraries weed & delete items and manage their
> obligation
> to WorldCat?
> 
> George Tuttle
> Computer Services Librarian
> Piedmont Regional Library System
> 770-867-2762 x113
> 770-891-0654 (cell)
> 770-867-7483 (fax)
> gtuttle at prlib.org