[OPEN-ILS-GENERAL] Deleting items in Evergreen and updating entries in WorldCat

[George Tuttle]

A key problem is we are part of consortium and share our Evergreen database
with 51 other library systems. Each of these library systems in our
consortium, PINES, has to maintain their own WorldCat entries. 

 

How is this problem tackled in Indiana? 

 

For our library system, I created an Evergreen report that lists all
Piedmont holdings with a Discard/Weed item attached to them. The report
output looks like this: http://www.prlib.org/Blog/LastCopyReport.png. The
report effectively presents the holdings that will need updating in
WorldCat, but because of the TCNs with PIN# and other non-OCLC TCNs, our
Cataloger has to manually sort through the list. 

 

I am curious if a library with a more pristine database has been able to
automate the process. I can see how it would be possible.

 

George 

Computer Services Librarian

 

-----Original Message-----
From: George Tuttle [mailto:gtuttle at prlib.org] 



Two questions:

How do libraries within an Evergreen consortium maintain their WorldCat
entries as they weed and delete items from the catalog?  

To what extent has your library been able to automate the process? 

 

For example, this is the process for deleting weeded item in the Piedmont
Regional Library System in Georgia:

1)    Frontline staff scan weeded items into a copy bucket. 

2)    Automated services staff convert bucketed items to the pre-delete
status of Discard/Weed.

3)    Automated services run a weekly report on last copies within the
Piedmont Regional Library System, and Cataloging updates the WorldCat
entries.

4)    Cataloging deletes the Discard/Weed items list in the last copy
report.

 

I know how the process can be streamlined. For us, the biggest road block in
automating the process is that a large percent of ours records have non-OCLC
title control numbers. We are working on that.

 

Meanwhile, how do libraries weed & delete items and manage their obligation
to WorldCat?

 

George Tuttle

Computer Services Librarian

Piedmont Regional Library System

770-867-2762 x113

770-891-0654 (cell)

770-867-7483 (fax)

gtuttle at prlib.org

 

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