[OPEN-ILS-GENERAL] A question of ownership

[Donald Butterworth]

Colleagues,

We are making progress. We have successfully imported a bib record, with
item data attached, using the 949 tag, and using the path Cataloging -->
MARC Batch Import/Export. We have also successfully imported a bib record
with item and order data attached using the 970 tag, and generated a
purchase order using the path Acquisitions --> Load MARC Order Records. But
we still have several questions.

Our library has two campuses with one central processing Tech Services
Dept. We frequently purchase two copies of a title; one for the main campus
and one for the branch campus. Also our collections float. That is, if our
branch campus requests a volume, once they receive it, the branch becomes
the circulating library for that volume. Ditto, if the main campus requests
a volume from the branch, the main branch becomes the circulating library.
This arrangement saves us a bunch of money in shipping costs.

Technically our titles are "owned" by the institution (ATS = SYS1) even
though there are separate budgets for each branch.  So when we set up the
970 data elements (Admin --> Server Administration --> Acquisitions -->
Providers) we used the Context Org Unit ATS rather than (ATS-BLF = BR1 or
ATS-DCL = BR2) to list our Provider records. But, we are starting to think
this was a mistake since the Holdings Subfield Tab (--> Providers -->
Amazon.com --> Holdings Subfield Tab) only includes a data element for
"owning library" and not one for "circulating library".

So, what is the correct setup and workflow to purchase 2 copies of a title,
one for each branch, paying for each copy using a different fund, and using
the Acquisitions --> Load MARC Order Records path? Are 949 tags ever used
with this approach? Is it necessary to list multiple 970 tags to account
for the data? How is other item/volume record data supplied to volume/item
records since the options are limited in the Holding Subfield?

Thanks again for your insights!

Don

Don Butterworth
Faculty Associate / Librarian III
B.L. Fisher Library
Asbury Theological Seminary
don.butterworth at asburyseminary.edu
(859) 858-2227
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