[OPEN-ILS-GENERAL] Report question: Need detailed cash report by workstation or org unit
Deborah Luchenbill
deborah at mobiusconsortium.org
Thu May 2 15:37:44 EDT 2013
Thanks so much, Lynn! This template looks like it has almost exactly what
they want. One question/problem, though...I set up the template exactly as
yours, then I took out a couple things the library didn't want, like staff
login and bill #, and tried changing Library to Workstation (Payments:
Desk->Cash Drawer->Workstation Name). No matter what I did, for the same
sample period the Amounts always added up to the same number (good,
right?!)--which was 71.90 less than what shows up in the Local Admin-Cash
Reports for the same sample period.
Do yours always match? Is it possible the Local Admin-Cash Reports is
incorrect? From where in the database does that draw?
Thanks!
Debbie
Debbie Luchenbill
Missouri Evergreen Coordinator
MOBIUS
111 E. Broadway, Ste. 220
Columbia, MO 65203
deborah at mobiusconsortium.org
573-234-4914/877-366-2487
http://libraries.missourievergreen.org
http://mobiusconsortium.org
On Tue, Apr 30, 2013 at 4:08 PM, Lynn Floyd <lfloyd at andersonlibrary.org>wrote:
> I left of where I got the Bill number from its:
> Payments: Desk->Billable Transaction->Transaction ID****
>
> ** **
>
> I have it set to limit by ****
>
> Payments: Desk->Payment Date/Time – Set as between****
>
> Payments: Desk-> Cash Drawer->Owing Library->Org Unit Id – set as in List*
> ***
>
> ** **
>
> ** **
>
> Lynn Floyd
> lfloyd at andersonlibrary.org
> Anderson County Library
> 864-260-4500 x181
> http://www.andersonlibrary.org
> ****
>
> ** **
>
> *From:* open-ils-general-bounces at list.georgialibraries.org [mailto:
> open-ils-general-bounces at list.georgialibraries.org] *On Behalf Of *Schooff,
> Rose (LVA)
> *Sent:* Tuesday, April 30, 2013 3:34 PM
>
> *To:* Evergreen Discussion Group
> *Cc:* Jennifer Bielewski (jennifer.bielewski at lyrasis.org)
> *Subject:* Re: [OPEN-ILS-GENERAL] Report question: Need detailed cash
> report by workstation or org unit****
>
> ** **
>
> I’ll give this a try and it looks like exactly what I need. Thanks so
> much.****
>
> ** **
>
> *From:* open-ils-general-bounces at list.georgialibraries.org [
> mailto:open-ils-general-bounces at list.georgialibraries.org<open-ils-general-bounces at list.georgialibraries.org>]
> *On Behalf Of *Lynn Floyd
> *Sent:* Tuesday, April 30, 2013 2:01 PM
> *To:* 'Evergreen Discussion Group'
> *Subject:* Re: [OPEN-ILS-GENERAL] Report question: Need detailed cash
> report by workstation or org unit****
>
> ** **
>
> This is what I have the report give me:****
>
> Payments: Desk-> Cash Drawer->Owing Library-> Short (Policy) Name – This
> gives me the library****
>
> Payments: Desk->Accepting User->Current Library Card->Barcode – This gives
> me the staff login****
>
> Payments: Desk->Payment Date/Time – the date and time of the bill****
>
> Payments: Desk->Billable Transaction->Billing Line items->Type – the
> Billing Type****
>
> Payments: Desk->Billable Transaction->User->Current Library card->barcode
> – Patron Account****
>
> Payments: Desk->Payment Type – Type of Payment****
>
> Payments: Desk->Amount – Amount of the bill that was paid****
>
> ** **
>
> Here is an example of the output****
>
> Library Staff Payment Date/Time
> Patron Barcode Payment Type Billing
> Type Bill # Amount*
> ***
>
> ACL-BEL belcirc 2013-04-22 15:12:05.215201-04
> 1383735065441 cash_payment Overdue
> materials 14654071 0.50****
>
> ACL-BEL belcirc 2013-04-22 15:12:05.215201-04
> 1383735065441 cash_payment Overdue
> materials 14813572 2.60****
>
> ACL-BEL belcirc 2013-04-22 15:55:41.966112-04
> 1385898335634 cash_payment Overdue
> materials 8513976 0.60****
>
> ACL-BEL belcirc 2013-04-22 15:55:41.966112-04
> 1385898335634 cash_payment Overdue
> materials 8785075 0.50****
>
> ACL-BEL belcirc 2013-04-22 15:55:41.966112-04
> 1385898335634 cash_payment Overdue
> materials 8785090 0.60****
>
> ACL-BEL belcirc 2013-04-22 15:55:41.966112-04
> 1385898335634 cash_payment Overdue
> materials 8785094 0.50****
>
> ACL-BEL belcirc 2013-04-22 15:55:41.966112-04
> 1385898335634 cash_payment Overdue
> materials 8785098 0.50****
>
> ** **
>
> Here is what shows up in the patron 1385898335634’s payment history:****
>
> Amount Payment ID Payment Date/Time Payment
> Type Billable Transaction Last Billing Type Title
> ****
>
> .50 2114831 04-22-2013 3:55 cash_payment
> 8785094 Overdue materials Twisted
> journeys #4 The treasure of Mount Fate****
>
> .50 2114830 04-22-2013 3:55 cash_payment
> 8785098 Overdue materials The
> Goblin King****
>
> .50 2114829 04-22-2013 3:55 cash_payment
> 8785075 Overdue materials The
> complete Tom Sawyer****
>
> .60 2114835 04-22-2013 3:55 cash_payment
> 8785090 Overdue materials Annie's
> promise****
>
> .60 2114827 04-22-2013 3:55 cash_payment
> 8513976 Overdue materials Hoot****
>
> ** **
>
> So in this example patron 1385898335634 paid $2.70 on 4/22/13 at 3:55 pm**
> **
>
> ** **
>
> Hope this helps****
>
> ** **
>
> ** **
>
> Lynn Floyd
> lfloyd at andersonlibrary.org
> Anderson County Library
> 864-260-4500 x181
> http://www.andersonlibrary.org
> ****
>
> ** **
>
> *From:* open-ils-general-bounces at list.georgialibraries.org [
> mailto:open-ils-general-bounces at list.georgialibraries.org<open-ils-general-bounces at list.georgialibraries.org>]
> *On Behalf Of *Schooff, Rose (LVA)
> *Sent:* Monday, April 29, 2013 4:20 PM
> *To:* Evergreen Discussion Group
> *Cc:* Jennifer Bielewski (jennifer.bielewski at lyrasis.org)
> *Subject:* Re: [OPEN-ILS-GENERAL] Report question: Need detailed cash
> report by workstation or org unit****
>
> ** **
>
> But could you break down the overdue fines ie. If the $5.00 represented 2
> X 2.50****
>
> ** **
>
> What throws me off is that if you go to the patrons billing history you
> can see each item listed exactly like I want – so something creates that
> screen so the data is there – just not “gettable attable” in a report?****
>
> ** **
>
> *From:* open-ils-general-bounces at list.georgialibraries.org [
> mailto:open-ils-general-bounces at list.georgialibraries.org<open-ils-general-bounces at list.georgialibraries.org>]
> *On Behalf Of *Mike Rylander
> *Sent:* Monday, April 29, 2013 3:21 PM
> *To:* Evergreen Discussion Group
> *Cc:* Jennifer Bielewski (jennifer.bielewski at lyrasis.org)
> *Subject:* Re: [OPEN-ILS-GENERAL] Report question: Need detailed cash
> report by workstation or org unit****
>
> ** **
>
> Rose, all,****
>
> ** **
>
> Evergreen records a single entry for each payment. So imagine there are
> $5.00 in overdue fines and $3.00 in processing fees on one circulation. If
> the user pays $8.00 all at once, there's one payment covering all billing
> line items, and there's no breakdown showing that three of the dollars went
> to processing fees.****
>
> ** **
>
> I did some work (which has surely suffered from bit rot) back in the 1.2
> days to provide such a breakdown in a reporting source, but that did not
> make it into the core code back then. The upshot of that is that it's
> possible to do, but would take some effort to teach modern Evergreen that
> trick.****
>
> ** **
>
> I'll put up a launchpad bug and attach the code I have. Given time or
> sponsorship, hopefully that could make it into a future release.****
>
> ** **
>
> --
> Mike Rylander
> | Director of Research and Development
> | Equinox Software, Inc. / Your Library's Guide to Open Source
> | phone: 1-877-OPEN-ILS (673-6457)
> | email: miker at esilibrary.com
> | web: http://www.esilibrary.com****
>
> On Mon, Apr 29, 2013 at 2:05 PM, Schooff, Rose (LVA) <
> Rose.Schooff at lva.virginia.gov> wrote:****
>
> Does either of your reports break down line by line what the fees paid
> were for? IE – Patron paid 19.60 and that consisted of 3.20 X 5, 2 X 1.80,
> 1 80 cent fee (or however that adds up) I can get the sum $19.60 but can’t
> get it broken down.****
>
> ****
>
> *From:* open-ils-general-bounces at list.georgialibraries.org [mailto:
> open-ils-general-bounces at list.georgialibraries.org] *On Behalf Of *Lynn
> Floyd
> *Sent:* Monday, April 29, 2013 10:21 AM
> *To:* 'Evergreen Discussion Group'
> *Subject:* Re: [OPEN-ILS-GENERAL] Report question: Need detailed cash
> report by workstation or org unit****
>
> ****
>
> I have a similar report that runs for us, I had the same problems trying
> to get the Source Payments:All to give me what I wanted. I finally
> switched to using Payments:Desk which allowed me to limit by workstation. I
> then limited it by Cash Drawer: Owing Library: Org Unit ****
>
> Then is Display fields, I have Cash Drawer: Owing Library: Short (Policy)
> Name.****
>
> ****
>
> The only limitation I found is it does not include Forgive, work, voids,
> and goods payments. As I was looking for the transactions that came across
> our Circulation desk this limitation did not matter. ****
>
> ****
>
> ****
>
> Lynn Floyd
> lfloyd at andersonlibrary.org
> Anderson County Library
> 864-260-4500 x181
> http://www.andersonlibrary.org
> ****
>
> ****
>
> *From:* open-ils-general-bounces at list.georgialibraries.org [
> mailto:open-ils-general-bounces at list.georgialibraries.org<open-ils-general-bounces at list.georgialibraries.org>]
> *On Behalf Of *Deborah Luchenbill
> *Sent:* Friday, April 26, 2013 1:53 PM
> *To:* open-ils-general at list.georgialibraries.org
> *Subject:* [OPEN-ILS-GENERAL] Report question: Need detailed cash report
> by workstation or org unit****
>
> ****
>
> I'm hoping some of you report experts out there can help me with this
> request...****
>
> ****
>
> One of our library systems needs a detailed cash report to send to their
> accountant, which contains all the transactions and what they were for by
> workstation or library (there are 3 branches). They noticed, in the report
> template we created, that the amount didn't match the summary report they
> got from Admin--Local Admin--Cash Reports. We discovered that it was
> because one of the base filters was Home Library--but it was the patron's
> home library, so was including the amount when they paid it at one of the
> other branches. What the library really needs is a filter and displayed
> field on either Workstation or Org Unit, so they can arrange on those, but
> I can't, for the life of me, figure out how to do that. ****
>
> ****
>
> Currently, the report uses Source as Payments: All. ****
>
> It displays Payment Date/Time, Name, Cash Amount, Check Amount, Credit
> Card Amount, Forgive Amount, and Barcode (patron). ****
>
> Base filters currently are Payment Date/Time and Home Library****
>
> ****
>
> I tried using Billable Transactions-->User::workstation ID or workstation
> org unit and tried using Accepting Staff Member::workstation ID or
> workstation org unit, but those didn't work, either. There was no data
> entry field or list on the template when I tried those (probably because
> they're "link"?).****
>
> ****
>
> Any help or advice would be much appreciated!****
>
> ****
>
> Thanks,****
>
> Debbie****
>
> ****
>
> Debbie Luchenbill****
>
> Missouri Evergreen Coordinator****
>
> MOBIUS****
>
> 111 E. Broadway, Ste. 220****
>
> Columbia, MO 65203****
>
> deborah at mobiusconsortium.org****
>
> 573-234-4914/877-366-2487****
>
> http://libraries.missourievergreen.org****
>
> http://mobiusconsortium.org****
>
>
>
> ****
>
> ** **
>
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