[OPEN-ILS-GENERAL] Deleting Patron Accounts - AND books?

Thu Aug 6 10:20:04 EDT 2015

Jennifer,

Just to address the “weird and random empty records” you see.

Do you have your settings set to automatically delete a bib record if the 
last copy/volume is deleted?

A record that is imported into the database but never had copies attached 
(or set up for electronic resources without copies) won’t automatically 
delete. We run a nightly script that deletes any empty bib record that has 
been in the database for six months. Since the workflow for some PINES 
libraries results in titles being imported days or months before vols/copies 
are added, the Cataloging subcommittee determined 6 months would give 
libraries ample time to  add items to any record they still want. People 
make mistakes and bring over the wrong record. They don’t always know how to 
correct it so they just leave it. The script ensures that we don’t have to 
worry about them.

Records without vols/items shouldn’t show up in a public-facing OPAC search 
(unless that is a setting?). They do show up in a staff client OPAC search.

Elaine

J. Elaine Hardy
PINES & Collaborative Projects Manager
Georgia Public Library Service
1800 Century Place, Ste 150
Atlanta, Ga. 30345-4304

404.235.7128
404.235.7201, fax
ehardy at georgialibraries.org
www.georgialibraries.org
www.georgialibraries.org/pines

From: Open-ils-general 
[mailto:open-ils-general-bounces at list.georgialibraries.org] On Behalf Of 
Walz, Jennifer
Sent: Thursday, August 06, 2015 9:40 AM
To: Evergreen Discussion Group
Subject: Re: [OPEN-ILS-GENERAL] Deleting Patron Accounts - AND books?

Mike,

Yup.  That is precisely it.   I don’t want to have to remember to filter for 
“deleted”.   That seems really a weird expectation, when it should have been 
deleted.  (meaning it is not there)    J

  And it clutters up the server.  I like clean systems and only the stuff we 
have is there and nothing else.

And we get weird and random empty records that we can’t figure out how they 
got there.   Did someone make a mistake?   Did the system get confused? 
Did we do something wrong?     Then fixing that is just a pain.   Would be 
nice to blast everything and just start over.  With the phantom records 
hanging around the system, you can’t really do that.

Maybe we could have a report run that “clears” the system only when you run 
it.   It could be an admin only function and run when it is deemed 
appropriate.   Our previous system had reports like that.  It was lovely.

  Thanks!

Jennifer

-------------------------------------------------- 
Jennifer Walz, MLS - Head of ILS Random Weirdness
Kinlaw Library -  Asbury University
One Macklem Drive, Wilmore, KY 40390
859-858-3511 ext. 2269
jlwalz at asbury.edu

From: Open-ils-general 
[mailto:open-ils-general-bounces at list.georgialibraries.org] On Behalf Of 
Mike Rylander
Sent: Wednesday, August 05, 2015 10:43 AM
To: Evergreen Discussion Group
Subject: Re: [OPEN-ILS-GENERAL] Deleting Patron Accounts - AND books?

Jennifer,

Where, other than reports that lack a filter on "Is deleted", are these 
items showing up?

Thanks,

--

Mike Rylander

 | President

 | Equinox Software, Inc. / The Open Source Experts

 | phone:  1-877-OPEN-ILS (673-6457)

 | email:  miker at esilibrary.com

 | web:  http://www.esilibrary.com

On Wed, Aug 5, 2015 at 10:35 AM, Walz, Jennifer <jlwalz at asbury.edu> wrote:

All –

  I completely understand!   This is a valuable option for those folks who 
need this.  But there should ALSO be an option for completely and utterly 
obliterating the record – if you need to.    We just REMOVED about 600 books 
from our collection (remember that we are an academic library) and we never 
want to see them again.   We expect that they are weeded and gone.   But no. 
They are still hanging around the system to clutter things up.   And confuse 
things too.   That is why we are experiencing so much problem with our items 
we are moving around into a new Children’s collection.   We weeded, we 
merged, and now we are changing call numbers.   But the “deleted” stuff 
keeps showing up when we THOUGHT we deleted it and never want to see it 
again.

  I’m NOT saying to remove the option to “hide” items in case you want to 
use them again or in the case where there are items attached or fines or 
such.   BUT, it would be really great to also have the option to really and 
finally REMOVE items from the system.  There are times when that is needed 
as well.

  Thanks!

Jennifer

-------------------------------------------------- 
Jennifer Walz, MLS - Head of ILS Ministrations
Kinlaw Library -  Asbury University
One Macklem Drive, Wilmore, KY 40390
859-858-3511 ext. 2269 <tel:859-858-3511%20ext.%202269>
jlwalz at asbury.edu

From: Open-ils-general 
[mailto:open-ils-general-bounces at list.georgialibraries.org] On Behalf Of 
Rogan Hamby
Sent: Wednesday, August 05, 2015 10:10 AM
To: Evergreen Discussion Group
Subject: Re: [OPEN-ILS-GENERAL] Deleting Patron Accounts - AND books?

Oh yeah, they reappear like fleas.  It's one reason I don't like 
obliterating, things that folks are sure they never want to see again one 
day suddenly are desirable the next.

On Wed, Aug 5, 2015 at 10:00 AM, Jason Stephenson <jstephenson at mvlc.org> 
wrote:

Funny thing about deleted copies is they come back!

Just last week I was asked to undelete about 1 dozen copies that showed up 
in the returns.

If you really delete them from the database, you can't do that.

Just some food for thought.

Jason
-- 
Jason Stephenson
Assistant Director for Technology Services
Merrimack Valley Library Consortium
4 High ST, Suite 175
North Andover, MA 01845
Phone: 978-557-5891
Email: jstephenson at mvlc.org

-- 

Rogan Hamby, MLS, CCNP, MIA

Managers Headquarters Library and Reference Services,

York County Library System

“You can never get a cup of tea large enough or a book long enough to suit 
me.”
―  <http://www.goodreads.com/author/show/1069006.C_S_Lewis> C.S. Lewis

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://libmail.georgialibraries.org/pipermail/open-ils-general/attachments/20150806/c81408bd/attachment-0001.html>