[OPEN-ILS-GENERAL] patron registration

[Holly Brennan]

Excellent point, Elaine. I'll do that (with fingers crossed).

From: Open-ils-general [mailto:open-ils-general-bounces at list.georgialibraries.org] On Behalf Of Hardy, Elaine
Sent: Friday, May 29, 2015 11:31 AM
To: Evergreen Discussion Group
Subject: Re: [OPEN-ILS-GENERAL] patron registration

Holly,

You may also want to check to see if your state has any laws, rules, or regulations concerning retention of library/patron records (if you have not already done so). Sometimes the regs are OK with electronic versions and sometimes they are not.

Elaine

J. Elaine Hardy
PINES & Collaborative Projects Manager
Georgia Public Library Service
1800 Century Place, Ste 150
Atlanta, Ga. 30345-4304

404.235.7128
404.235.7201, fax
ehardy at georgialibraries.org<mailto:ehardy at georgialibraries.org>
www.georgialibraries.org<http://www.georgialibraries.org>
www.georgialibraries.org/pines<http://www.georgialibraries.org/pines>

From: Open-ils-general [mailto:open-ils-general-bounces at list.georgialibraries.org] On Behalf Of Holly Brennan
Sent: Friday, May 29, 2015 2:57 PM
To: Evergreen Discussion Group (open-ils-general at list.georgialibraries.org<mailto:open-ils-general at list.georgialibraries.org>)
Subject: [OPEN-ILS-GENERAL] patron registration

I've set up everything needed for online patron registration, but haven't implemented yet. The stumper is how we deal with hard copies of registrations.  We've always had a paper app with signature and we file these in an old card catalog.

Do any of you NOT print registrations or keep any hard copies of patron info? Or do you have something simple with just an agreement and signature that doesn't have to include much about the patron besides name?

I feel we might be holding onto paper for nothing. Reasons given to keep it:

1)      What if something tragic happens to our ILS? We'll have paper to backup patron info. (My thoughts: If it's THAT tragic, the whole building has likely been destroyed.... And also, we're going to manually reenter patron info for each and every person?!)

2)      The patron's signature is the true agreement. We can use it to hold them responsible for lost items, fines, etc. (I can't think of a time, ever, that I've retrieved a paper app and pointed to a signature in order to convince a patron to do something they agreed to.)

My goal with this is to find a number of you who keep absolutely nothing on paper. (And who don't even have a super cool digital signature contraption.)

Thanks!

-Holly

Holly Brennan
Library Technology Specialist
Homer Public Library, Alaska

hbrennan at cityofhomer-ak.gov<mailto:hbrennan at cityofhomer-ak.gov>
907-235-3180 (main)
907-435-3154 (direct)

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