[OPEN-ILS-GENERAL] patron registration

[Rogan Hamby]

Retention in SC varies.  We're allowed to create those rules on a county by
county basis but we have to have a policy for them.  In our case it's three
years for agreements so they go into boxes labeled by year and then
periodically feed into recycling shredders.

On Friday, May 29, 2015, Holly Brennan <haderhold at ci.homer.ak.us> wrote:

>  Excellent point, Elaine. I’ll do that (with fingers crossed).
>
>
>
> *From:* Open-ils-general [mailto:
> open-ils-general-bounces at list.georgialibraries.org
> <javascript:_e(%7B%7D,'cvml','open-ils-general-bounces at list.georgialibraries.org');>]
> *On Behalf Of *Hardy, Elaine
> *Sent:* Friday, May 29, 2015 11:31 AM
> *To:* Evergreen Discussion Group
> *Subject:* Re: [OPEN-ILS-GENERAL] patron registration
>
>
>
> Holly,
>
>
>
> You may also want to check to see if your state has any laws, rules, or
> regulations concerning retention of library/patron records (if you have not
> already done so). Sometimes the regs are OK with electronic versions and
> sometimes they are not.
>
>
>
> *Elaine*
>
>
>
> J. Elaine Hardy
> PINES & Collaborative Projects Manager
> Georgia Public Library Service
> 1800 Century Place, Ste 150
> Atlanta, Ga. 30345-4304
>
>
>
> 404.235.7128
> 404.235.7201, fax
> ehardy at georgialibraries.org
> <javascript:_e(%7B%7D,'cvml','ehardy at georgialibraries.org');>
> www.georgialibraries.org
> www.georgialibraries.org/pines
>
>
>
> *From:* Open-ils-general [
> mailto:open-ils-general-bounces at list.georgialibraries.org
> <javascript:_e(%7B%7D,'cvml','open-ils-general-bounces at list.georgialibraries.org');>]
> *On Behalf Of *Holly Brennan
> *Sent:* Friday, May 29, 2015 2:57 PM
> *To:* Evergreen Discussion Group (
> open-ils-general at list.georgialibraries.org
> <javascript:_e(%7B%7D,'cvml','open-ils-general at list.georgialibraries.org');>
> )
> *Subject:* [OPEN-ILS-GENERAL] patron registration
>
>
>
> I’ve set up everything needed for online patron registration, but haven’t
> implemented yet. The stumper is how we deal with hard copies of
> registrations.  We’ve always had a paper app with signature and we file
> these in an old card catalog.
>
>
>
> Do any of you NOT print registrations or keep *any* hard copies of patron
> info? Or do you have something simple with just an agreement and signature
> that doesn’t have to include much about the patron besides name?
>
>
>
> I feel we might be holding onto paper for nothing. Reasons given to keep
> it:
>
> 1)      What if something tragic happens to our ILS? We’ll have paper to
> backup patron info. (My thoughts: If it’s THAT tragic, the whole building
> has likely been destroyed…. And also, we’re going to manually reenter
> patron info for each and every person?!)
>
> 2)      The patron’s signature is the true agreement. We can use it to
> hold them responsible for lost items, fines, etc. (I can’t think of a time,
> ever, that I’ve retrieved a paper app and pointed to a signature in order
> to convince a patron to do something they agreed to.)
>
>
>
> My goal with this is to find a number of you who keep absolutely nothing
> on paper. (And who don’t even have a super cool digital signature
> contraption.)
>
>
>
> Thanks!
>
>
>
> -Holly
>
>
>
> Holly Brennan
>
> Library Technology Specialist
>
> Homer Public Library, Alaska
>
>
>
> hbrennan at cityofhomer-ak.gov
> <javascript:_e(%7B%7D,'cvml','hbrennan at cityofhomer-ak.gov');>
>
> 907-235-3180 (main)
>
> 907-435-3154 (direct)
>
>
>


-- 

Rogan Hamby, MLS, CCNP, MIA
Managers Headquarters Library and Reference Services,
York County Library System

“You can never get a cup of tea large enough or a book long enough to suit
me.”
― C.S. Lewis <http://www.goodreads.com/author/show/1069006.C_S_Lewis>
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