[OPEN-ILS-GENERAL] Searchable Copy Notes

[Sarah Childs]

My first thought is that like us, the libraries in Scott's consortium
likely already have 1000s of existing copy notes that they want to be able
to search. The alternate proposal sounds interesting, but I want to be able
to search all the data that I already have. We've been using Evergreen
since 2008, so we have many, many existing copy notes I'd like to be able
to search.

It sound like we use copy notes in a similar way. We put notes about
various memorials. We also do annual "benefactor" notes for special Friend
of the Library gifts. We also do notes which honor library volunteers each
year. Basically, any time we do a book plate, we also add a copy note. It
would be very useful to be able to search the copy note information. It
would also be useful to have copy note templates that could be applied to
multiple copies at once.

On Thu, May 19, 2016 at 1:59 PM, Mike Rylander <mrylander at gmail.com> wrote:

> Scott,
>
> Since your main use case is about applying the same message to many
> specific copies, like a "digital book plate", it might be interesting to
> consider using copy buckets with a new type of, say, "donation", instead.
> Each bucket of that type would get its own name and description fields,
> analogous to the title and value fields on copy notes.  Here are some
> benefits I see:
>
>  * By only having the one bucket for a given donation, regardless of the
> number of items, we avoid human error on the note entry.
>  * Also, searching the name and description strings becomes very "cheap"
> compared to copy note title/value, since there is only the one bucket
> rather than a note per item.
>  * We already have specialized bucket-related interfaces already, which
> allow seeing the item set as a whole and manipulating them together.
>  * A URL can already be created that points any user, via the OPAC, at the
> set of records with items in the container, and (as a bonus) searches can
> be performed /within/ that set.
>  * Because we have container-specific logic in the search code already,
> it's a (much, much, much) simpler path to add "searching" on name or
> description of these donation buckets, rather than copy notes.
>
> Thoughts?
>
>
> --
> Mike Rylander
>  | President
>  | Equinox Software, Inc. / Open Your Library
>  | phone:  1-877-OPEN-ILS (673-6457)
>  | email:  miker at esilibrary.com
>  | web:  http://www.esilibrary.com
>
> On Thu, May 19, 2016 at 1:14 PM, scott.thomas at sparkpa.org <
> scott.thomas at sparkpa.org> wrote:
>
>> Hi,
>>   We are trying to gauge community support for creating, in the staff
>> client, a keyword search interface for Copy Notes. We are a statewide
>> consortium. Since bib records are shared, we do not allow our members to
>> use Local Notes tags like 590 for very localized information like “In
>> memory of Jim Jones” or “Donated by Harry Haynes.” The problem is that
>> descendants of Mr. Jones and Mr. Haynes himself might come in and demand to
>> know what items come up, and we have no way of doing that (other than
>> reports which cannot easily be run by front-line staff). Would anyone else
>> like to see a search interface for Copy Notes? Also, what kind of
>> information do other libraries and consortia place in Copy Notes?
>>
>> Thank you,
>> Scott
>>
>>
>>
>> Scott Thomas
>>
>> Executive Director
>>
>> *PaILS / SPARK*
>>
>> (717) 873-9461
>>
>> scott.thomas at sparkpa.org
>>
>> [image: Description: Description: Training | SPARK – Pennsylvania's
>> Statewide Library System] <http://www.palibrary.org/pails/>
>>
>>
>>
>
>


-- 
Sarah Childs
Technical Services Department Head
Hussey-Mayfield Memorial Public Library
250 North Fifth Street
Zionsville, IN 46077
317-873-3149 x13330
sarahc at zionsvillelibrary.org
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