[OPEN-ILS-GENERAL] Searchable Copy Notes

[Deborah Luchenbill]

Scott,

Many of our libraries would love searchable copy notes!  Like you and
others, we don't allow local information in the bib records.   When we're
migrating new libraries, it's a question we get asked about a lot, though.
  Our libraries make good use of the public copy notes, but that still
doesn't help when Joe and Mary come in and want to search for the things
they donated in memory of Grandpa Smith, or that were purchased with their
donation.

I think a huge majority of the libraries use copy notes for this purpose,
especially when they're public, though there are a few that use them for
other information.

Thanks,
Debbie

Debbie Luchenbill
Missouri Evergreen Coordinator
MOBIUS
111 E. Broadway, Ste. 220
Columbia, MO  65203
deborah at mobiusconsortium.org
573-234-4914/877-312-3517
http://libraries.missourievergreen.org
http://mobiusconsortium.org

On Thu, May 19, 2016 at 1:43 PM, Sarah Childs <sarahc at zionsvillelibrary.org>
wrote:

> My first thought is that like us, the libraries in Scott's consortium
> likely already have 1000s of existing copy notes that they want to be able
> to search. The alternate proposal sounds interesting, but I want to be able
> to search all the data that I already have. We've been using Evergreen
> since 2008, so we have many, many existing copy notes I'd like to be able
> to search.
>
> It sound like we use copy notes in a similar way. We put notes about
> various memorials. We also do annual "benefactor" notes for special Friend
> of the Library gifts. We also do notes which honor library volunteers each
> year. Basically, any time we do a book plate, we also add a copy note. It
> would be very useful to be able to search the copy note information. It
> would also be useful to have copy note templates that could be applied to
> multiple copies at once.
>
> On Thu, May 19, 2016 at 1:59 PM, Mike Rylander <mrylander at gmail.com>
> wrote:
>
>> Scott,
>>
>> Since your main use case is about applying the same message to many
>> specific copies, like a "digital book plate", it might be interesting to
>> consider using copy buckets with a new type of, say, "donation", instead.
>> Each bucket of that type would get its own name and description fields,
>> analogous to the title and value fields on copy notes.  Here are some
>> benefits I see:
>>
>>  * By only having the one bucket for a given donation, regardless of the
>> number of items, we avoid human error on the note entry.
>>  * Also, searching the name and description strings becomes very "cheap"
>> compared to copy note title/value, since there is only the one bucket
>> rather than a note per item.
>>  * We already have specialized bucket-related interfaces already, which
>> allow seeing the item set as a whole and manipulating them together.
>>  * A URL can already be created that points any user, via the OPAC, at
>> the set of records with items in the container, and (as a bonus) searches
>> can be performed /within/ that set.
>>  * Because we have container-specific logic in the search code already,
>> it's a (much, much, much) simpler path to add "searching" on name or
>> description of these donation buckets, rather than copy notes.
>>
>> Thoughts?
>>
>>
>> --
>> Mike Rylander
>>  | President
>>  | Equinox Software, Inc. / Open Your Library
>>  | phone:  1-877-OPEN-ILS (673-6457)
>>  | email:  miker at esilibrary.com
>>  | web:  http://www.esilibrary.com
>>
>> On Thu, May 19, 2016 at 1:14 PM, scott.thomas at sparkpa.org <
>> scott.thomas at sparkpa.org> wrote:
>>
>>> Hi,
>>>   We are trying to gauge community support for creating, in the staff
>>> client, a keyword search interface for Copy Notes. We are a statewide
>>> consortium. Since bib records are shared, we do not allow our members to
>>> use Local Notes tags like 590 for very localized information like “In
>>> memory of Jim Jones” or “Donated by Harry Haynes.” The problem is that
>>> descendants of Mr. Jones and Mr. Haynes himself might come in and demand to
>>> know what items come up, and we have no way of doing that (other than
>>> reports which cannot easily be run by front-line staff). Would anyone else
>>> like to see a search interface for Copy Notes? Also, what kind of
>>> information do other libraries and consortia place in Copy Notes?
>>>
>>> Thank you,
>>> Scott
>>>
>>>
>>>
>>> Scott Thomas
>>>
>>> Executive Director
>>>
>>> *PaILS / SPARK*
>>>
>>> (717) 873-9461
>>>
>>> scott.thomas at sparkpa.org
>>>
>>> [image: Description: Description: Training | SPARK – Pennsylvania's
>>> Statewide Library System] <http://www.palibrary.org/pails/>
>>>
>>>
>>>
>>
>>
>
>
> --
> Sarah Childs
> Technical Services Department Head
> Hussey-Mayfield Memorial Public Library
> 250 North Fifth Street
> Zionsville, IN 46077
> 317-873-3149 x13330
> sarahc at zionsvillelibrary.org
>
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