[OPEN-ILS-GENERAL] Billing - excluding migrated replacement costs from new bills

[Josh Stompro]

Hello, we are getting ready to re-start our billing process, and I'm trying to figure out how to make sure we don't double bill those that had migrated replacement/lost bills.

When we migrated we requested that our billed items be brought in with checked out status, because that is what we were used to in Millennium.  We didn't understand the problem that would cause down the road.  So now I'm seeing that if we just run the MarkItemsLost action trigger, customers that had replacement bills migrated will get a second bill for the same item, because all the copies have a checked out status.  I think we should have brought those all in as lost status without an open circ transaction to match up with how Evergreen handles things.

All our migrated bills came in as grocery bills that are not directly linked to the items.  So the bills have to be removed manually when the items are returned, and if the bill is paid, staff have to remember to check in and mark the item lost and paid.

So I think I have a few options.

1.       Adjust the json filter file to exclude the copies that have migrated bills.  Is it possible to do a not exists subquery in json query?  I need to check the money.billable_xact+money.billings for a copy barcode in the billings.note field.

2.       Change the status of all the items that were migrated in billed to lost and close out the circ so they get excluded that way?

3.       Manually add entries to the action_trigger.events table so those circulations would be skipped?

Does anyone have any suggestions?

Thanks
Josh

Lake Agassiz Regional Library - Moorhead MN larl.org
Josh Stompro     | Office 218.233.3757 EXT-139
LARL IT Director | Cell 218.790.2110

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