[Evergreen-acq] Multiple Midwest accounts with EDI invoicing

[Elizabeth Hager]

This is happening to us as well, it just started about a year or so ago. We
have 2 accounts, one specifically for Great Courses (PORTR-MWTGC) and one
for everything else (PORTR-MIDWE). The invoices are mostly coming through
the Great Courses account (PORTR-MWTGC, which we rarely use) regardless of
which account we sent the order through EDI. Right now I have one invoice
of each even though all of the items were ordered through the generic
account. It's not really causing any issues with us since we track funds by
vendor rather than account, it's just a little annoying.

We are starting to order with 2 Baker & Taylor accounts and it is happening
with those too.

On Fri, Feb 28, 2025 at 7:30 AM Tiffany Little via Evergreen-acq <
evergreen-acq at list.evergreen-ils.org> wrote:

> Good morning,
>
> Does anyone have multiple accounts with Midwest that are also using EDI
> invoicing?
>
> We had a library mention that they'd noticed lately that their invoices
> were coming in with the Provider & Shipper set as a different Midwest
> account than what they had ordered with. I'd previously seen that issue
> with Baker & Taylor, and we fixed that by adding a suffix (Vendor Assigned
> Code) to all of their EDI accounts.
>
> But when I looked at the EDI message from Midwest, I can't see that
> they've *ever* returned any identifier to us other than the library's SAN,
> so I kind of don't understand how it's ever correctly selected the correct
> account? We've had libraries using Midwest for years and it seems weird to
> me that no one would have never noticed that, so I don't know if I'm just
> missing something.
>
> Does anyone have any ideas, or advice on how your EDI accounts for Midwest
> are set up if you have multiple ones for a library?
>
> Thanks!
> Tiffany
>
>
> [image: logo with link to Georgia Public Library Service website]
> <https://georgialibraries.org/>
>
> Tiffany Little
>
> *PINES Bibliographic Projects Manager*
>
> ------------------------------
>
> Georgia Public Library Service
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> 2872 Woodcock Blvd, Suite 250 | Atlanta, GA 30341
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> (404) 235-7161 | tlittle at georgialibraries.org
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-- 
Elizabeth Hager (she/her)
Collections Coordinator
Porter County Public Library
103 Jefferson St.
Valparaiso, IN 46383
219-462-0524 ext. 35128
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