[Board] print quote

Wed Apr 12 11:17:51 EDT 2023

Thanks Rogan, that looks good to me!

The conference budget approved amounts were:
$1000 for annual report printing
$2000 for promotional supplies

I've got the estimate for the conference program printing which is a
similar amount.
The costs for the vendor signs on Gatorboard were very expensive so we are
doing foam board instead.
With the badge ribbons, face masks, program and sign printing we have spent
a total of $1043.46 of the $2000 promotional supplies budget line.
Pronoun Badge Ribbons $ 73.99
Covid face masks $ 22.98
Program Printing $ 635.78
Sign Printing $ 310.71
The other *GOOD* news is that while registration counts are lower than we
hoped, revenue is $ 63,075.00 and expected expenses are  $ 58,094.80 which
leaves a net profit of just under $5,000.

Galen I am still waiting for the hotel for the final guarantee and
confirmation of menus.  Our full prepayment is due today per the agreement,
but they are being slow to get back to me and I reminded them that we will
be sending a check and need time for it to be delivered.  I will update you
as soon as I hear back from them on the amount.

Jeanette

On Wed, Apr 12, 2023 at 10:16 AM Rogan Hamby <rogan.hamby at equinoxoli.org>
wrote:

> Attached is the updated quote for 150.
>
> On Wed, Apr 12, 2023 at 10:03 AM Rogan Hamby <rogan.hamby at equinoxoli.org>
> wrote:
>
>> I will get an adjusted quote for 150.
>>
>> On Wed, Apr 12, 2023 at 8:35 AM Jeanette Lundgren via Board <
>> board at list.evergreen-ils.org> wrote:
>>
>>> I also think that since the budget line was approved and that this is
>>> well under the approved amount we are probably safe to go ahead, but I will
>>> also vote aye.
>>>
>>> Just FYI we are up to about 123 attendees on Fri and 122 on Thurs.  We
>>> are prepping 125 but opted to get 150 programs printed.  Not sure Rogan if
>>> you also want to get a few extra to have on hand?
>>>
>>> Jeanette
>>>
>>> On Wed, Apr 12, 2023 at 8:13 AM Joe Knueven via Board <
>>> board at list.evergreen-ils.org> wrote:
>>>
>>>> I agree with my colleagues that it likely isn't necessary, and also
>>>> vote aye.
>>>>
>>>>
>>>>
>>>> ---- On Tue, 11 Apr 2023 17:47:50 -0400 *Deborah Luchenbill via Board
>>>> <board at list.evergreen-ils.org <board at list.evergreen-ils.org>>* wrote
>>>> ---
>>>>
>>>> Looks good to me, too! I agree with Galen about not needing the
>>>> approval, but vote aye!
>>>>
>>>> Debbie Luchenbill
>>>> Associate Director, Open Source Initiatives
>>>> MOBIUS
>>>> 2511 Broadway Bluffs, Ste. 101
>>>> Columbia, MO  65201
>>>> debbie at mobiusconsortium.org <deborah at mobiusconsortium.org>
>>>> 573-234-4914
>>>> https://mobiusconsortium.org <http://mobiusconsortium.org>
>>>> MOSS Help Desk: help at mobiusconsortium.org / 877-312-3517
>>>> Pronouns: She/Her/Hers
>>>> Input | Maximizer | Intellection | Relator | Adaptability
>>>>
>>>>
>>>> On Tue, Apr 11, 2023 at 2:44 PM Galen Charlton via Board <
>>>> board at list.evergreen-ils.org> wrote:
>>>>
>>>> _______________________________________________
>>>> Board mailing list
>>>> Board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>>>>
>>>> While I'm not sure that a vote is needed for an expenditure that is on
>>>> an approved budget and well within the budget for the line item in
>>>> question, it doesn't hurt. I vote aye.
>>>>
>>>> Regards,
>>>>
>>>> Galen
>>>>
>>>> On Tue, Apr 11, 2023 at 3:38 PM Kate Coleman via Board <
>>>> board at list.evergreen-ils.org> wrote:
>>>>
>>>> If you're happy with the quote, I second.
>>>>
>>>>
>>>>
>>>>
>>>> On Tue, Apr 11, 2023 at 2:34 PM Rogan Hamby via Board <
>>>> board at list.evergreen-ils.org> wrote:
>>>>
>>>> Good afternoon,
>>>>
>>>> I'm attaching the quote for the annual report.  The conference budgeted
>>>> $1,000 and this is for $533.48.  We set the copies to 125 to match the bags
>>>> and reduced the stock from 100# to 80#, it is still a very nice stock but a
>>>> significant price difference.
>>>>
>>>> I assume that although the amount is budgeted that we still need to
>>>> approve the expenditure..  With the time sensitivity to have it ready I'd
>>>> like to go ahead and motion for the vote.
>>>>
>>>>
>>>> Rogan Hamby (he/him/his), MLIS
>>>>
>>>> Data and Project Analyst
>>>>
>>>> Equinox Open Library Initiative
>>>>
>>>> rogan.hamby at equinoxOLI.org
>>>>
>>>> www.equinoxOLI.org
>>>>
>>>>
>>>> _______________________________________________
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>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>>>>
>>>> _______________________________________________
>>>> Board mailing list
>>>> Board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>>>>
>>>>
>>>>
>>>> --
>>>> Galen Charlton
>>>> Implementation and IT Manager
>>>> Equinox Open Library Initiative
>>>> gmc at equinoxOLI.org
>>>> https://www.equinoxOLI.org
>>>> phone: 877-OPEN-ILS (673-6457)
>>>> direct: 770-709-5581
>>>> <http://evergreen-ils.org>
>>>> _______________________________________________
>>>> Board mailing list
>>>> Board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>>>>
>>>>
>>>> Joe Knueven, Director
>>>> Wilmington Public Library
>>>> 268 N South Street
>>>> Wilmington, OH 45177
>>>> 937-382-6165 x101 (direct)
>>>> 937-382-2417 (public)
>>>>
>>>>
>>>>
>>>> _______________________________________________
>>>> Board mailing list
>>>> Board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>>>>
>>>
>>>
>>> --
>>>
>>> 
>>>
>>> Jeanette Lundgren | CW MARS
>>>
>>> Executive Director
>>>
>>> jlundgren at cwmars.org | 508-755-3323 x 120 <(508)%20755-3323>
>>>
>>> http:// <http://www.cwmars.org/>www.cwmars.org
>>>
>>> Pronouns <https://www.mypronouns.org/what-and-why>: she, her, hers
>>> _______________________________________________
>>> Board mailing list
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>>>
>>

-- 

Jeanette Lundgren | CW MARS

Executive Director

jlundgren at cwmars.org | 508-755-3323 x 120 <(508)%20755-3323>

http:// <http://www.cwmars.org/>www.cwmars.org

Pronouns <https://www.mypronouns.org/what-and-why>: she, her, hers
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