[Board] print quote

Wed Apr 12 11:22:00 EDT 2023

Hi Jeanette,

Okay, that looks good to me.  The invoice has a clickable link it looks
like we can use for payment though I can verify any details Galen needs.
Can you still pick them up Jeanette?  (or someone locally)

On Wed, Apr 12, 2023 at 11:18 AM Jeanette Lundgren <jlundgren at cwmars.org>
wrote:

> Thanks Rogan, that looks good to me!
>
> The conference budget approved amounts were:
> $1000 for annual report printing
> $2000 for promotional supplies
>
> I've got the estimate for the conference program printing which is a
> similar amount.
> The costs for the vendor signs on Gatorboard were very expensive so we are
> doing foam board instead.
> With the badge ribbons, face masks, program and sign printing we have
> spent a total of $1043.46 of the $2000 promotional supplies budget line.
> Pronoun Badge Ribbons $ 73.99
> Covid face masks $ 22.98
> Program Printing $ 635.78
> Sign Printing $ 310.71
> The other *GOOD* news is that while registration counts are lower than we
> hoped, revenue is $ 63,075.00 and expected expenses are  $ 58,094.80 which
> leaves a net profit of just under $5,000.
>
> Galen I am still waiting for the hotel for the final guarantee and
> confirmation of menus.  Our full prepayment is due today per the agreement,
> but they are being slow to get back to me and I reminded them that we will
> be sending a check and need time for it to be delivered.  I will update you
> as soon as I hear back from them on the amount.
>
> Jeanette
>
> On Wed, Apr 12, 2023 at 10:16 AM Rogan Hamby <rogan.hamby at equinoxoli.org>
> wrote:
>
>> Attached is the updated quote for 150.
>>
>> On Wed, Apr 12, 2023 at 10:03 AM Rogan Hamby <rogan.hamby at equinoxoli.org>
>> wrote:
>>
>>> I will get an adjusted quote for 150.
>>>
>>> On Wed, Apr 12, 2023 at 8:35 AM Jeanette Lundgren via Board <
>>> board at list.evergreen-ils.org> wrote:
>>>
>>>> I also think that since the budget line was approved and that this is
>>>> well under the approved amount we are probably safe to go ahead, but I will
>>>> also vote aye.
>>>>
>>>> Just FYI we are up to about 123 attendees on Fri and 122 on Thurs.  We
>>>> are prepping 125 but opted to get 150 programs printed.  Not sure Rogan if
>>>> you also want to get a few extra to have on hand?
>>>>
>>>> Jeanette
>>>>
>>>> On Wed, Apr 12, 2023 at 8:13 AM Joe Knueven via Board <
>>>> board at list.evergreen-ils.org> wrote:
>>>>
>>>>> I agree with my colleagues that it likely isn't necessary, and also
>>>>> vote aye.
>>>>>
>>>>>
>>>>>
>>>>> ---- On Tue, 11 Apr 2023 17:47:50 -0400 *Deborah Luchenbill via Board
>>>>> <board at list.evergreen-ils.org <board at list.evergreen-ils.org>>* wrote
>>>>> ---
>>>>>
>>>>> Looks good to me, too! I agree with Galen about not needing the
>>>>> approval, but vote aye!
>>>>>
>>>>> Debbie Luchenbill
>>>>> Associate Director, Open Source Initiatives
>>>>> MOBIUS
>>>>> 2511 Broadway Bluffs, Ste. 101
>>>>> Columbia, MO  65201
>>>>> debbie at mobiusconsortium.org <deborah at mobiusconsortium.org>
>>>>> 573-234-4914
>>>>> https://mobiusconsortium.org <http://mobiusconsortium.org>
>>>>> MOSS Help Desk: help at mobiusconsortium.org / 877-312-3517
>>>>> Pronouns: She/Her/Hers
>>>>> Input | Maximizer | Intellection | Relator | Adaptability
>>>>>
>>>>>
>>>>> On Tue, Apr 11, 2023 at 2:44 PM Galen Charlton via Board <
>>>>> board at list.evergreen-ils.org> wrote:
>>>>>
>>>>> _______________________________________________
>>>>> Board mailing list
>>>>> Board at list.evergreen-ils.org
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>>>>>
>>>>> While I'm not sure that a vote is needed for an expenditure that is on
>>>>> an approved budget and well within the budget for the line item in
>>>>> question, it doesn't hurt. I vote aye.
>>>>>
>>>>> Regards,
>>>>>
>>>>> Galen
>>>>>
>>>>> On Tue, Apr 11, 2023 at 3:38 PM Kate Coleman via Board <
>>>>> board at list.evergreen-ils.org> wrote:
>>>>>
>>>>> If you're happy with the quote, I second.
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> On Tue, Apr 11, 2023 at 2:34 PM Rogan Hamby via Board <
>>>>> board at list.evergreen-ils.org> wrote:
>>>>>
>>>>> Good afternoon,
>>>>>
>>>>> I'm attaching the quote for the annual report.  The
>>>>> conference budgeted $1,000 and this is for $533.48.  We set the copies to
>>>>> 125 to match the bags and reduced the stock from 100# to 80#, it is still a
>>>>> very nice stock but a significant price difference.
>>>>>
>>>>> I assume that although the amount is budgeted that we still need to
>>>>> approve the expenditure..  With the time sensitivity to have it ready I'd
>>>>> like to go ahead and motion for the vote.
>>>>>
>>>>>
>>>>> Rogan Hamby (he/him/his), MLIS
>>>>>
>>>>> Data and Project Analyst
>>>>>
>>>>> Equinox Open Library Initiative
>>>>>
>>>>> rogan.hamby at equinoxOLI.org
>>>>>
>>>>> www.equinoxOLI.org
>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> Board mailing list
>>>>> Board at list.evergreen-ils.org
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>>>>>
>>>>> _______________________________________________
>>>>> Board mailing list
>>>>> Board at list.evergreen-ils.org
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Galen Charlton
>>>>> Implementation and IT Manager
>>>>> Equinox Open Library Initiative
>>>>> gmc at equinoxOLI.org
>>>>> https://www.equinoxOLI.org
>>>>> phone: 877-OPEN-ILS (673-6457)
>>>>> direct: 770-709-5581
>>>>> <http://evergreen-ils.org>
>>>>> _______________________________________________
>>>>> Board mailing list
>>>>> Board at list.evergreen-ils.org
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>>>>>
>>>>>
>>>>> Joe Knueven, Director
>>>>> Wilmington Public Library
>>>>> 268 N South Street
>>>>> Wilmington, OH 45177
>>>>> 937-382-6165 x101 (direct)
>>>>> 937-382-2417 (public)
>>>>>
>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> Board mailing list
>>>>> Board at list.evergreen-ils.org
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>>>>>
>>>>
>>>>
>>>> --
>>>>
>>>> 
>>>>
>>>> Jeanette Lundgren | CW MARS
>>>>
>>>> Executive Director
>>>>
>>>> jlundgren at cwmars.org | 508-755-3323 x 120 <(508)%20755-3323>
>>>>
>>>> http:// <http://www.cwmars.org/>www.cwmars.org
>>>>
>>>> Pronouns <https://www.mypronouns.org/what-and-why>: she, her, hers
>>>> _______________________________________________
>>>> Board mailing list
>>>> Board at list.evergreen-ils.org
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>>>>
>>>
>
> --
>
> 
>
> Jeanette Lundgren | CW MARS
>
> Executive Director
>
> jlundgren at cwmars.org | 508-755-3323 x 120 <(508)%20755-3323>
>
> http:// <http://www.cwmars.org/>www.cwmars.org
>
> Pronouns <https://www.mypronouns.org/what-and-why>: she, her, hers
>
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