[Board] print quote

Wed Apr 12 11:29:46 EDT 2023

Right, I was about to comment that what we have thus far is an estimate,
not an invoice, and we really shouldn't be paying more than a deposit prior
to delivery.

Regards,

Galen

On Wed, Apr 12, 2023 at 10:28 AM Jeanette Lundgren via Board <
board at list.evergreen-ils.org> wrote:

> They are going to deliver to our office at no charge.  We are doing the
> other printing through the same company as well.
> He said they will invoice us after delivery.
>
> -j
>
> On Wed, Apr 12, 2023 at 11:22 AM Rogan Hamby <rogan.hamby at equinoxoli.org>
> wrote:
>
>> Hi Jeanette,
>>
>> Okay, that looks good to me.  The invoice has a clickable link it looks
>> like we can use for payment though I can verify any details Galen needs.
>> Can you still pick them up Jeanette?  (or someone locally)
>>
>> On Wed, Apr 12, 2023 at 11:18 AM Jeanette Lundgren <jlundgren at cwmars.org>
>> wrote:
>>
>>> Thanks Rogan, that looks good to me!
>>>
>>> The conference budget approved amounts were:
>>> $1000 for annual report printing
>>> $2000 for promotional supplies
>>>
>>> I've got the estimate for the conference program printing which is a
>>> similar amount.
>>> The costs for the vendor signs on Gatorboard were very expensive so we
>>> are doing foam board instead.
>>> With the badge ribbons, face masks, program and sign printing we have
>>> spent a total of $1043.46 of the $2000 promotional supplies budget line.
>>> Pronoun Badge Ribbons $ 73.99
>>> Covid face masks $ 22.98
>>> Program Printing $ 635.78
>>> Sign Printing $ 310.71
>>> The other *GOOD* news is that while registration counts are lower than
>>> we hoped, revenue is $ 63,075.00 and expected expenses are  $ 58,094.80
>>> which leaves a net profit of just under $5,000.
>>>
>>> Galen I am still waiting for the hotel for the final guarantee and
>>> confirmation of menus.  Our full prepayment is due today per the agreement,
>>> but they are being slow to get back to me and I reminded them that we will
>>> be sending a check and need time for it to be delivered.  I will update you
>>> as soon as I hear back from them on the amount.
>>>
>>> Jeanette
>>>
>>> On Wed, Apr 12, 2023 at 10:16 AM Rogan Hamby <rogan.hamby at equinoxoli.org>
>>> wrote:
>>>
>>>> Attached is the updated quote for 150.
>>>>
>>>> On Wed, Apr 12, 2023 at 10:03 AM Rogan Hamby <
>>>> rogan.hamby at equinoxoli.org> wrote:
>>>>
>>>>> I will get an adjusted quote for 150.
>>>>>
>>>>> On Wed, Apr 12, 2023 at 8:35 AM Jeanette Lundgren via Board <
>>>>> board at list.evergreen-ils.org> wrote:
>>>>>
>>>>>> I also think that since the budget line was approved and that this is
>>>>>> well under the approved amount we are probably safe to go ahead, but I will
>>>>>> also vote aye.
>>>>>>
>>>>>> Just FYI we are up to about 123 attendees on Fri and 122 on Thurs.
>>>>>> We are prepping 125 but opted to get 150 programs printed.  Not sure Rogan
>>>>>> if you also want to get a few extra to have on hand?
>>>>>>
>>>>>> Jeanette
>>>>>>
>>>>>> On Wed, Apr 12, 2023 at 8:13 AM Joe Knueven via Board <
>>>>>> board at list.evergreen-ils.org> wrote:
>>>>>>
>>>>>>> I agree with my colleagues that it likely isn't necessary, and also
>>>>>>> vote aye.
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> ---- On Tue, 11 Apr 2023 17:47:50 -0400 *Deborah Luchenbill via
>>>>>>> Board <board at list.evergreen-ils.org <board at list.evergreen-ils.org>>*
>>>>>>> wrote ---
>>>>>>>
>>>>>>> Looks good to me, too! I agree with Galen about not needing the
>>>>>>> approval, but vote aye!
>>>>>>>
>>>>>>> Debbie Luchenbill
>>>>>>> Associate Director, Open Source Initiatives
>>>>>>> MOBIUS
>>>>>>> 2511 Broadway Bluffs, Ste. 101
>>>>>>> Columbia, MO  65201
>>>>>>> debbie at mobiusconsortium.org <deborah at mobiusconsortium.org>
>>>>>>> 573-234-4914
>>>>>>> https://mobiusconsortium.org <http://mobiusconsortium.org>
>>>>>>> MOSS Help Desk: help at mobiusconsortium.org / 877-312-3517
>>>>>>> Pronouns: She/Her/Hers
>>>>>>> Input | Maximizer | Intellection | Relator | Adaptability
>>>>>>>
>>>>>>>
>>>>>>> On Tue, Apr 11, 2023 at 2:44 PM Galen Charlton via Board <
>>>>>>> board at list.evergreen-ils.org> wrote:
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> Board mailing list
>>>>>>> Board at list.evergreen-ils.org
>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>>>>>>>
>>>>>>> While I'm not sure that a vote is needed for an expenditure that is
>>>>>>> on an approved budget and well within the budget for the line item in
>>>>>>> question, it doesn't hurt. I vote aye.
>>>>>>>
>>>>>>> Regards,
>>>>>>>
>>>>>>> Galen
>>>>>>>
>>>>>>> On Tue, Apr 11, 2023 at 3:38 PM Kate Coleman via Board <
>>>>>>> board at list.evergreen-ils.org> wrote:
>>>>>>>
>>>>>>> If you're happy with the quote, I second.
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> On Tue, Apr 11, 2023 at 2:34 PM Rogan Hamby via Board <
>>>>>>> board at list.evergreen-ils.org> wrote:
>>>>>>>
>>>>>>> Good afternoon,
>>>>>>>
>>>>>>> I'm attaching the quote for the annual report.  The
>>>>>>> conference budgeted $1,000 and this is for $533.48.  We set the copies to
>>>>>>> 125 to match the bags and reduced the stock from 100# to 80#, it is still a
>>>>>>> very nice stock but a significant price difference.
>>>>>>>
>>>>>>> I assume that although the amount is budgeted that we still need to
>>>>>>> approve the expenditure..  With the time sensitivity to have it ready I'd
>>>>>>> like to go ahead and motion for the vote.
>>>>>>>
>>>>>>>
>>>>>>> Rogan Hamby (he/him/his), MLIS
>>>>>>>
>>>>>>> Data and Project Analyst
>>>>>>>
>>>>>>> Equinox Open Library Initiative
>>>>>>>
>>>>>>> rogan.hamby at equinoxOLI.org
>>>>>>>
>>>>>>> www.equinoxOLI.org
>>>>>>>
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> Board mailing list
>>>>>>> Board at list.evergreen-ils.org
>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> Board mailing list
>>>>>>> Board at list.evergreen-ils.org
>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Galen Charlton
>>>>>>> Implementation and IT Manager
>>>>>>> Equinox Open Library Initiative
>>>>>>> gmc at equinoxOLI.org
>>>>>>> https://www.equinoxOLI.org
>>>>>>> phone: 877-OPEN-ILS (673-6457)
>>>>>>> direct: 770-709-5581
>>>>>>> <http://evergreen-ils.org>
>>>>>>> _______________________________________________
>>>>>>> Board mailing list
>>>>>>> Board at list.evergreen-ils.org
>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>>>>>>>
>>>>>>>
>>>>>>> Joe Knueven, Director
>>>>>>> Wilmington Public Library
>>>>>>> 268 N South Street
>>>>>>> Wilmington, OH 45177
>>>>>>> 937-382-6165 x101 (direct)
>>>>>>> 937-382-2417 (public)
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> Board mailing list
>>>>>>> Board at list.evergreen-ils.org
>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>>
>>>>>> 
>>>>>>
>>>>>> Jeanette Lundgren | CW MARS
>>>>>>
>>>>>> Executive Director
>>>>>>
>>>>>> jlundgren at cwmars.org | 508-755-3323 x 120 <(508)%20755-3323>
>>>>>>
>>>>>> http:// <http://www.cwmars.org/>www.cwmars.org
>>>>>>
>>>>>> Pronouns <https://www.mypronouns.org/what-and-why>: she, her, hers
>>>>>> _______________________________________________
>>>>>> Board mailing list
>>>>>> Board at list.evergreen-ils.org
>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>>>>>>
>>>>>
>>>
>>> --
>>>
>>> 
>>>
>>> Jeanette Lundgren | CW MARS
>>>
>>> Executive Director
>>>
>>> jlundgren at cwmars.org | 508-755-3323 x 120 <(508)%20755-3323>
>>>
>>> http:// <http://www.cwmars.org/>www.cwmars.org
>>>
>>> Pronouns <https://www.mypronouns.org/what-and-why>: she, her, hers
>>>
>>
>
> --
>
> 
>
> Jeanette Lundgren | CW MARS
>
> Executive Director
>
> jlundgren at cwmars.org | 508-755-3323 x 120 <(508)%20755-3323>
>
> http:// <http://www.cwmars.org/>www.cwmars.org
>
> Pronouns <https://www.mypronouns.org/what-and-why>: she, her, hers
> _______________________________________________
> Board mailing list
> Board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>

-- 
Galen Charlton
Implementation and IT Manager
Equinox Open Library Initiative
gmc at equinoxOLI.org
https://www.equinoxOLI.org
phone: 877-OPEN-ILS (673-6457)
direct: 770-709-5581
<http://evergreen-ils.org>
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