[Board] print quote

Wed Apr 12 11:50:21 EDT 2023

Yeah, I wasn't explicit but I meant after receiving materials but I was
mentally blocking this wasn't an invoice.  Can you tell I want to get this
wrapped up?

On Wed, Apr 12, 2023 at 11:30 AM Galen Charlton <gmc at equinoxoli.org> wrote:

> Right, I was about to comment that what we have thus far is an estimate,
> not an invoice, and we really shouldn't be paying more than a deposit prior
> to delivery.
>
> Regards,
>
> Galen
>
> On Wed, Apr 12, 2023 at 10:28 AM Jeanette Lundgren via Board <
> board at list.evergreen-ils.org> wrote:
>
>> They are going to deliver to our office at no charge.  We are doing the
>> other printing through the same company as well.
>> He said they will invoice us after delivery.
>>
>> -j
>>
>> On Wed, Apr 12, 2023 at 11:22 AM Rogan Hamby <rogan.hamby at equinoxoli.org>
>> wrote:
>>
>>> Hi Jeanette,
>>>
>>> Okay, that looks good to me.  The invoice has a clickable link it looks
>>> like we can use for payment though I can verify any details Galen needs.
>>> Can you still pick them up Jeanette?  (or someone locally)
>>>
>>> On Wed, Apr 12, 2023 at 11:18 AM Jeanette Lundgren <jlundgren at cwmars.org>
>>> wrote:
>>>
>>>> Thanks Rogan, that looks good to me!
>>>>
>>>> The conference budget approved amounts were:
>>>> $1000 for annual report printing
>>>> $2000 for promotional supplies
>>>>
>>>> I've got the estimate for the conference program printing which is a
>>>> similar amount.
>>>> The costs for the vendor signs on Gatorboard were very expensive so we
>>>> are doing foam board instead.
>>>> With the badge ribbons, face masks, program and sign printing we have
>>>> spent a total of $1043.46 of the $2000 promotional supplies budget line.
>>>> Pronoun Badge Ribbons $ 73.99
>>>> Covid face masks $ 22.98
>>>> Program Printing $ 635.78
>>>> Sign Printing $ 310.71
>>>> The other *GOOD* news is that while registration counts are lower than
>>>> we hoped, revenue is $ 63,075.00 and expected expenses are  $ 58,094.80
>>>> which leaves a net profit of just under $5,000.
>>>>
>>>> Galen I am still waiting for the hotel for the final guarantee and
>>>> confirmation of menus.  Our full prepayment is due today per the agreement,
>>>> but they are being slow to get back to me and I reminded them that we will
>>>> be sending a check and need time for it to be delivered.  I will update you
>>>> as soon as I hear back from them on the amount.
>>>>
>>>> Jeanette
>>>>
>>>> On Wed, Apr 12, 2023 at 10:16 AM Rogan Hamby <
>>>> rogan.hamby at equinoxoli.org> wrote:
>>>>
>>>>> Attached is the updated quote for 150.
>>>>>
>>>>> On Wed, Apr 12, 2023 at 10:03 AM Rogan Hamby <
>>>>> rogan.hamby at equinoxoli.org> wrote:
>>>>>
>>>>>> I will get an adjusted quote for 150.
>>>>>>
>>>>>> On Wed, Apr 12, 2023 at 8:35 AM Jeanette Lundgren via Board <
>>>>>> board at list.evergreen-ils.org> wrote:
>>>>>>
>>>>>>> I also think that since the budget line was approved and that this
>>>>>>> is well under the approved amount we are probably safe to go ahead, but I
>>>>>>> will also vote aye.
>>>>>>>
>>>>>>> Just FYI we are up to about 123 attendees on Fri and 122 on Thurs.
>>>>>>> We are prepping 125 but opted to get 150 programs printed.  Not sure Rogan
>>>>>>> if you also want to get a few extra to have on hand?
>>>>>>>
>>>>>>> Jeanette
>>>>>>>
>>>>>>> On Wed, Apr 12, 2023 at 8:13 AM Joe Knueven via Board <
>>>>>>> board at list.evergreen-ils.org> wrote:
>>>>>>>
>>>>>>>> I agree with my colleagues that it likely isn't necessary, and also
>>>>>>>> vote aye.
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> ---- On Tue, 11 Apr 2023 17:47:50 -0400 *Deborah Luchenbill via
>>>>>>>> Board <board at list.evergreen-ils.org <board at list.evergreen-ils.org>>*
>>>>>>>> wrote ---
>>>>>>>>
>>>>>>>> Looks good to me, too! I agree with Galen about not needing the
>>>>>>>> approval, but vote aye!
>>>>>>>>
>>>>>>>> Debbie Luchenbill
>>>>>>>> Associate Director, Open Source Initiatives
>>>>>>>> MOBIUS
>>>>>>>> 2511 Broadway Bluffs, Ste. 101
>>>>>>>> Columbia, MO  65201
>>>>>>>> debbie at mobiusconsortium.org <deborah at mobiusconsortium.org>
>>>>>>>> 573-234-4914
>>>>>>>> https://mobiusconsortium.org <http://mobiusconsortium.org>
>>>>>>>> MOSS Help Desk: help at mobiusconsortium.org / 877-312-3517
>>>>>>>> Pronouns: She/Her/Hers
>>>>>>>> Input | Maximizer | Intellection | Relator | Adaptability
>>>>>>>>
>>>>>>>>
>>>>>>>> On Tue, Apr 11, 2023 at 2:44 PM Galen Charlton via Board <
>>>>>>>> board at list.evergreen-ils.org> wrote:
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> Board mailing list
>>>>>>>> Board at list.evergreen-ils.org
>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>>>>>>>>
>>>>>>>> While I'm not sure that a vote is needed for an expenditure that is
>>>>>>>> on an approved budget and well within the budget for the line item in
>>>>>>>> question, it doesn't hurt. I vote aye.
>>>>>>>>
>>>>>>>> Regards,
>>>>>>>>
>>>>>>>> Galen
>>>>>>>>
>>>>>>>> On Tue, Apr 11, 2023 at 3:38 PM Kate Coleman via Board <
>>>>>>>> board at list.evergreen-ils.org> wrote:
>>>>>>>>
>>>>>>>> If you're happy with the quote, I second.
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> On Tue, Apr 11, 2023 at 2:34 PM Rogan Hamby via Board <
>>>>>>>> board at list.evergreen-ils.org> wrote:
>>>>>>>>
>>>>>>>> Good afternoon,
>>>>>>>>
>>>>>>>> I'm attaching the quote for the annual report.  The
>>>>>>>> conference budgeted $1,000 and this is for $533.48.  We set the copies to
>>>>>>>> 125 to match the bags and reduced the stock from 100# to 80#, it is still a
>>>>>>>> very nice stock but a significant price difference.
>>>>>>>>
>>>>>>>> I assume that although the amount is budgeted that we still need to
>>>>>>>> approve the expenditure..  With the time sensitivity to have it ready I'd
>>>>>>>> like to go ahead and motion for the vote.
>>>>>>>>
>>>>>>>>
>>>>>>>> Rogan Hamby (he/him/his), MLIS
>>>>>>>>
>>>>>>>> Data and Project Analyst
>>>>>>>>
>>>>>>>> Equinox Open Library Initiative
>>>>>>>>
>>>>>>>> rogan.hamby at equinoxOLI.org
>>>>>>>>
>>>>>>>> www.equinoxOLI.org
>>>>>>>>
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> Board mailing list
>>>>>>>> Board at list.evergreen-ils.org
>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> Board mailing list
>>>>>>>> Board at list.evergreen-ils.org
>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>> Galen Charlton
>>>>>>>> Implementation and IT Manager
>>>>>>>> Equinox Open Library Initiative
>>>>>>>> gmc at equinoxOLI.org
>>>>>>>> https://www.equinoxOLI.org
>>>>>>>> phone: 877-OPEN-ILS (673-6457)
>>>>>>>> direct: 770-709-5581
>>>>>>>> <http://evergreen-ils.org>
>>>>>>>> _______________________________________________
>>>>>>>> Board mailing list
>>>>>>>> Board at list.evergreen-ils.org
>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>>>>>>>>
>>>>>>>>
>>>>>>>> Joe Knueven, Director
>>>>>>>> Wilmington Public Library
>>>>>>>> 268 N South Street
>>>>>>>> Wilmington, OH 45177
>>>>>>>> 937-382-6165 x101 (direct)
>>>>>>>> 937-382-2417 (public)
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> Board mailing list
>>>>>>>> Board at list.evergreen-ils.org
>>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>>
>>>>>>> 
>>>>>>>
>>>>>>> Jeanette Lundgren | CW MARS
>>>>>>>
>>>>>>> Executive Director
>>>>>>>
>>>>>>> jlundgren at cwmars.org | 508-755-3323 x 120 <(508)%20755-3323>
>>>>>>>
>>>>>>> http:// <http://www.cwmars.org/>www.cwmars.org
>>>>>>>
>>>>>>> Pronouns <https://www.mypronouns.org/what-and-why>: she, her, hers
>>>>>>> _______________________________________________
>>>>>>> Board mailing list
>>>>>>> Board at list.evergreen-ils.org
>>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>>>>>>>
>>>>>>
>>>>
>>>> --
>>>>
>>>> 
>>>>
>>>> Jeanette Lundgren | CW MARS
>>>>
>>>> Executive Director
>>>>
>>>> jlundgren at cwmars.org | 508-755-3323 x 120 <(508)%20755-3323>
>>>>
>>>> http:// <http://www.cwmars.org/>www.cwmars.org
>>>>
>>>> Pronouns <https://www.mypronouns.org/what-and-why>: she, her, hers
>>>>
>>>
>>
>> --
>>
>> 
>>
>> Jeanette Lundgren | CW MARS
>>
>> Executive Director
>>
>> jlundgren at cwmars.org | 508-755-3323 x 120 <(508)%20755-3323>
>>
>> http:// <http://www.cwmars.org/>www.cwmars.org
>>
>> Pronouns <https://www.mypronouns.org/what-and-why>: she, her, hers
>> _______________________________________________
>> Board mailing list
>> Board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>>
>
>
> --
> Galen Charlton
> Implementation and IT Manager
> Equinox Open Library Initiative
> gmc at equinoxOLI.org
> https://www.equinoxOLI.org
> phone: 877-OPEN-ILS (673-6457)
> direct: 770-709-5581
> <http://evergreen-ils.org>
>
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