[Board] TEP shared drives

[Galen Charlton]

Hi Joe,

Indeed. Google Workspace lets us have as many shared drives as we want, and
I was interpreting the top level of the structure (i.e., TEP Board Public,
TEP Board Private, etc., to each be a separate shared drive).

Regards,

Galen

On Fri, Aug 4, 2023 at 2:36 PM Joe Knueven via Board <
board at list.evergreen-ils.org> wrote:

> Hi everyone,
>
> First, I wholeheartedly support the calendar change, +1.
>
> On the shared drive, I like the idea and the work Katie and Galen have
> already done.
> My only comment/thought was that I agree that double secret shared drive
> stuff might be better implemented as something separate from everything
> else.
>
> Have a good weekend.
>
> Joe
>
>
>
>
>
>
>
> ---- On Wed, 02 Aug 2023 16:08:50 -0400 *Galen Charlton via Board
> <board at list.evergreen-ils.org <board at list.evergreen-ils.org>>* wrote ---
>
> Hi Katie,
>
> I think this is a good starting point. Some thoughts that come to mind are:
>
> - Some people other than current board members have evergreen-ils.org
> email addresses, so I think the private board share access should be
> expressed explicitly as current board members
> - The conference committee will have some documents (e.g., potentially
> some of the financial and venue agreements, and definitely raw survey
> responses) that shouldn't be public. Consequently, I would suggest a
> modification to the structure to have both public and private versions of
> the committee documents
>
> Here's a revision embodying my suggestions:
>
>
>    -
>
>    TEP board public (publicly visible; writable by current board members)
>    -
>
>       Board meetings: minutes, financial reports, videos of meetings
>       -
>
>       Policies, including resolutions we have passed that we may want to
>       reference in the future
>       -
>
>       Bylaws & other foundational documents
>       -
>
>       TEP committees (subfolders also writable by non-board committee
>       members at discretion of committee chair)
>       -
>
>          Folder for each board committee and working group with public
>          documents, including public meeting minutes and other resources
>          -
>
>          Folder for the Conference Committee includes the shareable
>          Evergreen conference file repositories
>          -
>
>    TEP board private (visible and editable only by current board members,
>    although committee folders can have give to current committee members who
>    are not board members)
>    -
>
>       TEP committees
>       -
>
>          Folder for each committee with spaces for confidential and
>          provisioning documents
>          -
>
>       TEP elections (also accessible by non-board committee members at
>       discretion of committee chair)
>       -
>
>       Treasurer – non-public financial reports, QB files
>       -
>
>       Board member contact info/committee rosters
>       -
>
>    Double Secret stuff (accessible on a need-to-know basis; these may be
>    better implemented as separate shared drives)
>    -
>
>       Security (for the security team)
>       -
>
>       Treasurer/exec-only info like banking details
>       -
>
>    Evergreen community (publicly visible; write access granted liberally
>    to project and IG volunteers)
>    -
>
>       Committee/working group documents relating to projects – I’m
>       thinking the Evergreen Aspen kind of stuff that doesn’t fit into a board
>       committee; or things that we want to be public
>       -
>
>       Interest group folders
>
>
> Regards,
>
> Galen
> --
> Galen Charlton
> Implementation and IT Manager
> Equinox Open Library Initiative
> gmc at equinoxOLI.org
> https://www.equinoxOLI.org
> phone: 877-OPEN-ILS (673-6457)
> direct: 770-709-5581
> <http://evergreen-ils.org>
> _______________________________________________
> Board mailing list
> Board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>
>
> Joe Knueven, Director
> Wilmington Public Library
> 268 N South Street
> Wilmington, OH 45177
> 937-382-6165 x101 (office)
> 937-403-0290 (direct)
> 937-382-2417 (public)
>
>
>
> _______________________________________________
> Board mailing list
> Board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/board
>


-- 
Galen Charlton
Implementation and IT Manager
Equinox Open Library Initiative
gmc at equinoxOLI.org
https://www.equinoxOLI.org
phone: 877-OPEN-ILS (673-6457)
direct: 770-709-5581
<http://evergreen-ils.org>
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