[Eg-oversight-board] Conference budget

[Kathy Lussier]

Thank you for sharing an updated budget Buzzy. I find it helpful to see 
exactly where we're at with the conference, even if the news isn't as 
good as we would like.

For the shuttle, I'm in favor of going with a lower cost solution as 
long as the process is as easy as possible for the attendees who were 
planning to shuttle in on Wednesday and they aren't stuck dealing with 
receipts that need to be submitted for reimbursement. Buzzy, I was just 
looking at the sign-up and noticed that one time slot is busier than the 
others. Would it be possible to offer the shuttle for just that time 
slot on Wednesday at a lower rate or is there a minimum of eight hours?

Also, if somebody were able to secure a last-minute sponsor/exhibitor at 
this stage, are we beyond the drop-dead date of being able to get an 
acknowledgement into the program? Is there a possibility of adding an 
insert? I don't know of anyone offhand, but I'm wondering just in case 
somebody jumps out of the woodwork.

Thanks!
Kathy

On 04/30/2015 02:15 PM, Buzzy Nielsen wrote:
> Hello everyone,
>
> I've attached the current conference budget. Unfortunately, we 
> currently are operating in the red. We did try to secure a last minute 
> sponsor, but we felt that negotiating with the sponsor would have a 
> long-term detrimental effect on Evergreen for future events. Current 
> projections give about a $3,500 deficit. There are still some line 
> items that likely will not cost as much as I've budgeted:
>
>   * Equipment rental: We're getting most tech donated.
>   * Unanticipated: Thus far, no unusual expenses have come up, but I'm
>     leaving this in case there are unanticipated expenses with the venue.
>   * Shuttle: Use of the Wednesday shuttle is so low that it actually
>     may be cheaper for us to just hire a couple of cabs to pick people
>     up. I'm looking into this option. Doing so would save us about $800.
>
>
> Please let me know if you have budget questions. I look forward to 
> seeing you all in person at the conference.
>
> Cheers!
> Buzzy
>
> -- 
>
> ************************************
> Library Director
> Hood River County Library District
> 502 State Street
> Hood River, Oregon 97031
> 541-387-7062
> http://hoodriverlibrary.org
>
>
>
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-- 
Kathy Lussier
Project Coordinator
Massachusetts Library Network Cooperative
(508) 343-0128
klussier at masslnc.org
Twitter: http://www.twitter.com/kmlussier

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