[Eg-oversight-board] Conference budget EG2016

[Yamil Suarez]

Hello,

As far as I recall, the 10% change threshold is for the total budget
and not for a single conference budget line item.

Yamil






On Tue, Nov 17, 2015 at 4:04 PM, Ben Shum <bshum at biblio.org> wrote:
> To clarify what I wrote actually, when I went with the 10% changes, I
> wasn't sure if we were investigating lineitem specific data, or
> looking at totals.  If we're looking at the grand totals, then it has
> not moved enough all together to force a 10% change up or down on
> either side.  But if we look at specific subitems, that's where I can
> see AV cost has gone up, etc.
>
> Perhaps it would be good to spend a few minutes during our Thursday
> meeting to clarify board procedures regarding this type of work and
> make sure we have a clearly stated intent for future conference
> planners.
>
> -- Ben
>
> On Tue, Nov 17, 2015 at 3:58 PM, Ben Shum <bshum at biblio.org> wrote:
>> Hi Grace,
>>
>> Thanks for passing on this update!  We look forward to discussing it
>> at this Thursday's board meeting (set for 2 pm Eastern, November 19,
>> 2015).
>>
>> Based on my recollection for board procedures regarding conference
>> budget, quoting from the wiki "The hosting site should also seek
>> approval from the EOB for any budget changes that increase an expense
>> by at least 10% and decrease income by at least 10%."
>> (http://wiki.evergreen-ils.org/doku.php?id=eg09:conference_nominations)
>>
>> In reviewing the attached spreadsheet vs. the one sent out on June
>> 2015 (http://list.evergreen-ils.org/pipermail/eg-oversight-board/2015-June/001074.html)
>> which was the last one I could find... the only major areas of change
>> that fit the parameters set above would be the increase in total AV &
>> Service line and the addition of the EventBrite Registration fee.
>> Otherwise, it appears all other changes fall outside those parameters
>> (and there's better projected income and less expense elsewhere
>> anyways).
>>
>> I agree with your comment that proceeding with EventBrite is simpler
>> and am glad that the conference organizers have things so well in
>> hand.
>>
>> Thank you again for this update and I look forward to receiving
>> further feedback from other board members.
>>
>> -- Ben
>>
>> On Tue, Nov 17, 2015 at 3:05 PM, Grace Dunbar <gdunbar at esilibrary.com> wrote:
>>> Hi everyone,
>>> As the head of the EOB Conference Committee I've been working with Tanya on
>>> the details for the Evergreen 2016 Conference.  I'm pleased to say that they
>>> have things well in hand and are doing a great job.  They have already begun
>>> contacting sponsors and the call for proposals has been out for a while now.
>>> Registration is going up this week on Eventbrite; however, since the SFC
>>> could not guarantee us a reduced/free rate, the decision was made to just
>>> pay for the service.  I agreed with the decision as I certainly didn't want
>>> us to get into the same situation as we were last year with the last minute
>>> uncertainty.  There have been some changes to the budget over the past few
>>> months that have accumulated to a 10% change in the budget which
>>> necessitates EOB approval.
>>>
>>> Please find the revised budget attached.
>>>
>>> Tanya or a representative from NC will be at the EOB meeting this Thursday
>>> to answer questions. Unfortunately, I will not be at the meeting as I'm out
>>> of the office that day.
>>>
>>> All in all, I'm exceedingly pleased with how the conference is going and I'm
>>> confident that it will be a success.
>>>
>>> Cheers!
>>> Grace
>>>
>>> --
>>> Grace Dunbar, Vice President
>>> Equinox Software, Inc.  -  The Open Source Experts
>>> gdunbar at esilibrary.com
>>> 1-877-OPEN-ILS    www.esilibrary.com
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>>
>>
>>
>>
>> --
>> Benjamin Shum
>> Evergreen Systems Manager
>> Bibliomation, Inc.
>> 24 Wooster Ave.
>> Waterbury, CT 06708
>> 203-577-4070, ext. 113
>
>
>
> --
> Benjamin Shum
> Evergreen Systems Manager
> Bibliomation, Inc.
> 24 Wooster Ave.
> Waterbury, CT 06708
> 203-577-4070, ext. 113
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board



-- 



--------------------------------

Yamil Suarez, MCS
Library System Administrator/Developer

Stan Getz Library
Berklee College of Music
1140 Boylston St
Boston, MA 02215

ysuarez at berklee.edu
617-747-2617