[Eg-oversight-board] Conference budget EG2016

[Ben Shum]

To clarify what I wrote actually, when I went with the 10% changes, I
wasn't sure if we were investigating lineitem specific data, or
looking at totals.  If we're looking at the grand totals, then it has
not moved enough all together to force a 10% change up or down on
either side.  But if we look at specific subitems, that's where I can
see AV cost has gone up, etc.

Perhaps it would be good to spend a few minutes during our Thursday
meeting to clarify board procedures regarding this type of work and
make sure we have a clearly stated intent for future conference
planners.

-- Ben

On Tue, Nov 17, 2015 at 3:58 PM, Ben Shum <bshum at biblio.org> wrote:
> Hi Grace,
>
> Thanks for passing on this update!  We look forward to discussing it
> at this Thursday's board meeting (set for 2 pm Eastern, November 19,
> 2015).
>
> Based on my recollection for board procedures regarding conference
> budget, quoting from the wiki "The hosting site should also seek
> approval from the EOB for any budget changes that increase an expense
> by at least 10% and decrease income by at least 10%."
> (http://wiki.evergreen-ils.org/doku.php?id=eg09:conference_nominations)
>
> In reviewing the attached spreadsheet vs. the one sent out on June
> 2015 (http://list.evergreen-ils.org/pipermail/eg-oversight-board/2015-June/001074.html)
> which was the last one I could find... the only major areas of change
> that fit the parameters set above would be the increase in total AV &
> Service line and the addition of the EventBrite Registration fee.
> Otherwise, it appears all other changes fall outside those parameters
> (and there's better projected income and less expense elsewhere
> anyways).
>
> I agree with your comment that proceeding with EventBrite is simpler
> and am glad that the conference organizers have things so well in
> hand.
>
> Thank you again for this update and I look forward to receiving
> further feedback from other board members.
>
> -- Ben
>
> On Tue, Nov 17, 2015 at 3:05 PM, Grace Dunbar <gdunbar at esilibrary.com> wrote:
>> Hi everyone,
>> As the head of the EOB Conference Committee I've been working with Tanya on
>> the details for the Evergreen 2016 Conference.  I'm pleased to say that they
>> have things well in hand and are doing a great job.  They have already begun
>> contacting sponsors and the call for proposals has been out for a while now.
>> Registration is going up this week on Eventbrite; however, since the SFC
>> could not guarantee us a reduced/free rate, the decision was made to just
>> pay for the service.  I agreed with the decision as I certainly didn't want
>> us to get into the same situation as we were last year with the last minute
>> uncertainty.  There have been some changes to the budget over the past few
>> months that have accumulated to a 10% change in the budget which
>> necessitates EOB approval.
>>
>> Please find the revised budget attached.
>>
>> Tanya or a representative from NC will be at the EOB meeting this Thursday
>> to answer questions. Unfortunately, I will not be at the meeting as I'm out
>> of the office that day.
>>
>> All in all, I'm exceedingly pleased with how the conference is going and I'm
>> confident that it will be a success.
>>
>> Cheers!
>> Grace
>>
>> --
>> Grace Dunbar, Vice President
>> Equinox Software, Inc.  -  The Open Source Experts
>> gdunbar at esilibrary.com
>> 1-877-OPEN-ILS    www.esilibrary.com
>>
>> _______________________________________________
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>> eg-oversight-board at list.evergreen-ils.org
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>>
>
>
>
> --
> Benjamin Shum
> Evergreen Systems Manager
> Bibliomation, Inc.
> 24 Wooster Ave.
> Waterbury, CT 06708
> 203-577-4070, ext. 113



-- 
Benjamin Shum
Evergreen Systems Manager
Bibliomation, Inc.
24 Wooster Ave.
Waterbury, CT 06708
203-577-4070, ext. 113