[Eg-oversight-board] Draft Executive session wording redux

[Garry Collum]

I can also see the need to hold votes in executive session under certain circumstances, but as Grace said with a majority agreement that doing so meets the criteria for action.

________________________________
From: eg-oversight-board <eg-oversight-board-bounces at list.evergreen-ils.org> on behalf of Tim Spindler <tjspindler at gmail.com>
Sent: Friday, July 22, 2016 3:07:04 PM
To: Grace Dunbar
Cc: Oversight Board
Subject: Re: [Eg-oversight-board] Draft Executive session wording redux

Personally, I'm fine with holding votes on executive session.   The C/W MARS board has a mechanism to do this.

I think the reasons Grace provides are valid.

On Fri, Jul 22, 2016 at 2:58 PM, Grace Dunbar <gdunbar at esilibrary.com<mailto:gdunbar at esilibrary.com>> wrote:
So, hypothetically, let's say that something happens at an Evergreen conference and the Safety committee wants to report to the EOB in executive session to protect the person who made the complaint as well as the person the complaint was alleged against.  During the meeting, evidence is provided that convinces the EOB that the transgression was severe enough to warrant censure.  Should that vote for action not take place in executive session?  Or should the executive session conclude and the EOB then vote on censure in an open session?   I can see arguments both ways here.

Another hypothetical, let's say that we believed the SFC was stealing money form the project.  We had an executive session to discuss hiring an outside accountant/bringing legal action/filing a police report.  Should we vote on the action we decide is best in executive session or in the open?  I would say that it would have to be done in executive session because you wouldn't want to give someone a heads up that you're about to audit their books - it just gives them the opportunity to have an unfortunate "database accident".

Those are the kind of actions I imagine we would be voting on in an executive session - ones that have massively important legal/political ramifications.  Perhaps we can add wording that says "Actions are permissible in executive session for specific situations that are warranted due to legal and political ramifications.  Prior to any item being brought for a vote during executive session, the EOB must first have majority agreement that the item meets the criteria for action."

Eh?

Grace

On Thu, Jul 21, 2016 at 2:02 PM, Ruth Frasur <director at hagerstownlibrary.org<mailto:director at hagerstownlibrary.org>> wrote:
I'm down with this language.  As far as action in an executive session, I'd prefer that there not be the ability to take action in executive session, but am not gonna fight it if others want the ability.

On Thu, Jul 21, 2016 at 12:08 PM, Grace Dunbar <gdunbar at esilibrary.com<mailto:gdunbar at esilibrary.com>> wrote:
Hi,
Attached, belatedly, but as promised, please find a slightly modified Executive Session document I'm proposing for adoption into the Rules of Governance.  Thanks for the input form everyone who responded on that thread.

It was mentioned on the thread that no actions are possible in Executive Sessions and, while that may be true in some organizations, it is not true as a whole.  Robert's Rules allows actions and voting in Executive session - the only difference between executive session and regular session is the fact that executive session is "secret".

We can choose to include that if we wish but I don't see any need to at this point as our Board doesn't have the kind of power that would make this necessary - like the power to remove the Head of the School Board or something of that nature.

Please remember, the purpose of executive session in governmental bodies is not to hide important information from the members or the public, but to protect the innocent and to allow the Board to speak freely on sensitive matters that should not be discussed openly for legal reasons or out of sensitivity.

Thanks!
Grace


--
Grace Dunbar, Vice President
Equinox - Open Your Library
gdunbar at esilibrary.com<mailto:gdunbar at esilibrary.com>
1-877-OPEN-ILS  |  www.esilibrary.com<http://www.esilibrary.com>


_______________________________________________
eg-oversight-board mailing list
eg-oversight-board at list.evergreen-ils.org<mailto:eg-oversight-board at list.evergreen-ils.org>
http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board




--
Ruth Frasur
Director of the Historic(ally Awesome) Hagerstown - Jefferson Township Library
10 W. College Street in Hagerstown, Indiana (47346)
p (765) 489-5632<tel:%28765%29%20489-5632>; f (765) 489-5808<tel:%28765%29%20489-5808>

Our Kickin' Website<http://hagerstownlibrary.org>,  Our Rockin' Facebook Page<http://facebook.com/hjtplibrary>,  and The Nettle Creek Players<http://nettlecreekplayers.com>



--
Grace Dunbar, Vice President
Equinox - Open Your Library
gdunbar at esilibrary.com<mailto:gdunbar at esilibrary.com>
1-877-OPEN-ILS  |  www.esilibrary.com<http://www.esilibrary.com>


_______________________________________________
eg-oversight-board mailing list
eg-oversight-board at list.evergreen-ils.org<mailto:eg-oversight-board at list.evergreen-ils.org>
http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board




--
Tim Spindler
tjspindler at gmail.com<mailto:tjspindler at gmail.com>


P   Go Green - Save a tree! Please don't print this e-mail unless it's really necessary.


-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://list.evergreen-ils.org/pipermail/eg-oversight-board/attachments/20160725/e35bb2be/attachment.html>