[Eg-oversight-board] Draft Executive session wording redux

Mon Jul 25 11:37:58 EDT 2016

I agree on the ability to take action, and the proposed language looks good
to me.
Ron

On Mon, Jul 25, 2016 at 8:19 AM, Garry Collum <
Garry.Collum at kentonlibrary.org> wrote:

> I can also see the need to hold votes in executive session under certain
> circumstances, but as Grace said with a majority agreement that doing so
> meets the criteria for action.
> ------------------------------
> *From:* eg-oversight-board <
> eg-oversight-board-bounces at list.evergreen-ils.org> on behalf of Tim
> Spindler <tjspindler at gmail.com>
> *Sent:* Friday, July 22, 2016 3:07:04 PM
> *To:* Grace Dunbar
> *Cc:* Oversight Board
> *Subject:* Re: [Eg-oversight-board] Draft Executive session wording redux
>
> Personally, I'm fine with holding votes on executive session.   The C/W
> MARS board has a mechanism to do this.
>
> I think the reasons Grace provides are valid.
>
> On Fri, Jul 22, 2016 at 2:58 PM, Grace Dunbar <gdunbar at esilibrary.com>
> wrote:
>
>> So, hypothetically, let's say that something happens at an Evergreen
>> conference and the Safety committee wants to report to the EOB in executive
>> session to protect the person who made the complaint as well as the person
>> the complaint was alleged against.  During the meeting, evidence is
>> provided that convinces the EOB that the transgression was severe enough to
>> warrant censure.  Should that vote for action not take place in executive
>> session?  Or should the executive session conclude and the EOB then vote on
>> censure in an open session?   I can see arguments both ways here.
>>
>> Another hypothetical, let's say that we believed the SFC was stealing
>> money form the project.  We had an executive session to discuss hiring an
>> outside accountant/bringing legal action/filing a police report.  Should we
>> vote on the action we decide is best in executive session or in the open?
>> I would say that it would have to be done in executive session because you
>> wouldn't want to give someone a heads up that you're about to audit their
>> books - it just gives them the opportunity to have an unfortunate "database
>> accident".
>>
>> Those are the kind of actions I imagine we would be voting on in an
>> executive session - ones that have massively important legal/political
>> ramifications.  Perhaps we can add wording that says "Actions are
>> permissible in executive session for specific situations that are warranted
>> due to legal and political ramifications.  Prior to any item being brought
>> for a vote during executive session, the EOB must first have majority
>> agreement that the item meets the criteria for action."
>>
>> Eh?
>>
>> Grace
>>
>> On Thu, Jul 21, 2016 at 2:02 PM, Ruth Frasur <
>> director at hagerstownlibrary.org> wrote:
>>
>>> I'm down with this language.  As far as action in an executive session,
>>> I'd prefer that there not be the ability to take action in executive
>>> session, but am not gonna fight it if others want the ability.
>>>
>>> On Thu, Jul 21, 2016 at 12:08 PM, Grace Dunbar <gdunbar at esilibrary.com>
>>> wrote:
>>>
>>>> Hi,
>>>> Attached, belatedly, but as promised, please find a slightly modified
>>>> Executive Session document I'm proposing for adoption into the Rules of
>>>> Governance.  Thanks for the input form everyone who responded on that
>>>> thread.
>>>>
>>>> It was mentioned on the thread that no actions are possible in
>>>> Executive Sessions and, while that may be true in some organizations, it is
>>>> not true as a whole.  Robert's Rules allows actions and voting in Executive
>>>> session - the only difference between executive session and regular session
>>>> is the fact that executive session is "secret".
>>>>
>>>> We can choose to include that if we wish but I don't see any need to at
>>>> this point as our Board doesn't have the kind of power that would make this
>>>> necessary - like the power to remove the Head of the School Board or
>>>> something of that nature.
>>>>
>>>> Please remember, the purpose of executive session in governmental
>>>> bodies is not to hide important information from the members or the public,
>>>> but to protect the innocent and to allow the Board to speak freely on
>>>> sensitive matters that should not be discussed openly for legal reasons or
>>>> out of sensitivity.
>>>>
>>>> Thanks!
>>>> Grace
>>>>
>>>>
>>>> --
>>>> Grace Dunbar, Vice President
>>>> Equinox - Open Your Library
>>>> gdunbar at esilibrary.com
>>>> 1-877-OPEN-ILS  |  www.esilibrary.com
>>>>
>>>>
>>>> _______________________________________________
>>>> eg-oversight-board mailing list
>>>> eg-oversight-board at list.evergreen-ils.org
>>>>
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>>>
>>>>
>>>
>>>
>>> --
>>> Ruth Frasur
>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>> Library
>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>> p (765) 489-5632; f (765) 489-5808
>>>
>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>> Players <http://nettlecreekplayers.com>*
>>>
>>
>>
>>
>> --
>> Grace Dunbar, Vice President
>> Equinox - Open Your Library
>> gdunbar at esilibrary.com
>> 1-877-OPEN-ILS  |  www.esilibrary.com
>>
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>
>
> --
> Tim Spindler
> tjspindler at gmail.com
>
> *P**   Go Green - **Save a tree! Please don't print this e-mail unless
> it's really necessary.*
>
>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>

-- 
Ronald A. Gagnon
Executive Director
North Of Boston Library Exchange (NOBLE)
Danvers, Massachusetts  01923
978-777-8844
www.noblenet.org
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://list.evergreen-ils.org/pipermail/eg-oversight-board/attachments/20160725/c049d4a4/attachment-0001.html>