[Eg-oversight-board] Draft Executive session wording redux

Mon Jul 25 13:57:26 EDT 2016

I have no issue with the proposed language.  The hypotheticals that Grace
has brought forward are good ones.  I'm sure there are others.

Amy

On Mon, Jul 25, 2016 at 11:37 AM, Gagnon, Ron <gagnon at noblenet.org> wrote:

> I agree on the ability to take action, and the proposed language looks
> good to me.
> Ron
>
> On Mon, Jul 25, 2016 at 8:19 AM, Garry Collum <
> Garry.Collum at kentonlibrary.org> wrote:
>
>> I can also see the need to hold votes in executive session under certain
>> circumstances, but as Grace said with a majority agreement that doing so
>> meets the criteria for action.
>> ------------------------------
>> *From:* eg-oversight-board <
>> eg-oversight-board-bounces at list.evergreen-ils.org> on behalf of Tim
>> Spindler <tjspindler at gmail.com>
>> *Sent:* Friday, July 22, 2016 3:07:04 PM
>> *To:* Grace Dunbar
>> *Cc:* Oversight Board
>> *Subject:* Re: [Eg-oversight-board] Draft Executive session wording redux
>>
>> Personally, I'm fine with holding votes on executive session.   The C/W
>> MARS board has a mechanism to do this.
>>
>> I think the reasons Grace provides are valid.
>>
>> On Fri, Jul 22, 2016 at 2:58 PM, Grace Dunbar <gdunbar at esilibrary.com>
>> wrote:
>>
>>> So, hypothetically, let's say that something happens at an Evergreen
>>> conference and the Safety committee wants to report to the EOB in executive
>>> session to protect the person who made the complaint as well as the person
>>> the complaint was alleged against.  During the meeting, evidence is
>>> provided that convinces the EOB that the transgression was severe enough to
>>> warrant censure.  Should that vote for action not take place in executive
>>> session?  Or should the executive session conclude and the EOB then vote on
>>> censure in an open session?   I can see arguments both ways here.
>>>
>>> Another hypothetical, let's say that we believed the SFC was stealing
>>> money form the project.  We had an executive session to discuss hiring an
>>> outside accountant/bringing legal action/filing a police report.  Should we
>>> vote on the action we decide is best in executive session or in the open?
>>> I would say that it would have to be done in executive session because you
>>> wouldn't want to give someone a heads up that you're about to audit their
>>> books - it just gives them the opportunity to have an unfortunate "database
>>> accident".
>>>
>>> Those are the kind of actions I imagine we would be voting on in an
>>> executive session - ones that have massively important legal/political
>>> ramifications.  Perhaps we can add wording that says "Actions are
>>> permissible in executive session for specific situations that are warranted
>>> due to legal and political ramifications.  Prior to any item being brought
>>> for a vote during executive session, the EOB must first have majority
>>> agreement that the item meets the criteria for action."
>>>
>>> Eh?
>>>
>>> Grace
>>>
>>> On Thu, Jul 21, 2016 at 2:02 PM, Ruth Frasur <
>>> director at hagerstownlibrary.org> wrote:
>>>
>>>> I'm down with this language.  As far as action in an executive session,
>>>> I'd prefer that there not be the ability to take action in executive
>>>> session, but am not gonna fight it if others want the ability.
>>>>
>>>> On Thu, Jul 21, 2016 at 12:08 PM, Grace Dunbar <gdunbar at esilibrary.com>
>>>> wrote:
>>>>
>>>>> Hi,
>>>>> Attached, belatedly, but as promised, please find a slightly modified
>>>>> Executive Session document I'm proposing for adoption into the Rules of
>>>>> Governance.  Thanks for the input form everyone who responded on that
>>>>> thread.
>>>>>
>>>>> It was mentioned on the thread that no actions are possible in
>>>>> Executive Sessions and, while that may be true in some organizations, it is
>>>>> not true as a whole.  Robert's Rules allows actions and voting in Executive
>>>>> session - the only difference between executive session and regular session
>>>>> is the fact that executive session is "secret".
>>>>>
>>>>> We can choose to include that if we wish but I don't see any need to
>>>>> at this point as our Board doesn't have the kind of power that would make
>>>>> this necessary - like the power to remove the Head of the School Board or
>>>>> something of that nature.
>>>>>
>>>>> Please remember, the purpose of executive session in governmental
>>>>> bodies is not to hide important information from the members or the public,
>>>>> but to protect the innocent and to allow the Board to speak freely on
>>>>> sensitive matters that should not be discussed openly for legal reasons or
>>>>> out of sensitivity.
>>>>>
>>>>> Thanks!
>>>>> Grace
>>>>>
>>>>>
>>>>> --
>>>>> Grace Dunbar, Vice President
>>>>> Equinox - Open Your Library
>>>>> gdunbar at esilibrary.com
>>>>> 1-877-OPEN-ILS  |  www.esilibrary.com
>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> eg-oversight-board mailing list
>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Ruth Frasur
>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>>> Library
>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>> p (765) 489-5632; f (765) 489-5808
>>>>
>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>> Players <http://nettlecreekplayers.com>*
>>>>
>>>
>>>
>>>
>>> --
>>> Grace Dunbar, Vice President
>>> Equinox - Open Your Library
>>> gdunbar at esilibrary.com
>>> 1-877-OPEN-ILS  |  www.esilibrary.com
>>>
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>>
>>>
>>
>>
>> --
>> Tim Spindler
>> tjspindler at gmail.com
>>
>> *P**   Go Green - **Save a tree! Please don't print this e-mail unless
>> it's really necessary.*
>>
>>
>>
>> _______________________________________________
>> eg-oversight-board mailing list
>> eg-oversight-board at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>>
>>
>
>
> --
> Ronald A. Gagnon
> Executive Director
> North Of Boston Library Exchange (NOBLE)
> Danvers, Massachusetts  01923
> 978-777-8844
> www.noblenet.org
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>

-- 
+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
Amy Terlaga
Director of Member Services
Bibliomation, Inc.
24 Wooster Avenue
Waterbury, CT  06708
(203)577-4070 x101
terlaga at biblio.org
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://list.evergreen-ils.org/pipermail/eg-oversight-board/attachments/20160725/7990a382/attachment.html>