[Eg-oversight-board] 2016 Evergreen Conference Budget
Amy Terlaga
terlaga at biblio.org
Wed Mar 9 12:57:27 EST 2016
I vote YES to accepting the revised budget.
Amy
On Wed, Mar 9, 2016 at 12:48 PM, Andrea Buntz Neiman <aneiman at kent.lib.md.us
> wrote:
> Yes
>
>
> ----- Original Message -----
> From: Tim Spindler <tjspindler at gmail.com>
> To: Grace Dunbar <gdunbar at esilibrary.com>
> Cc: Oversight Board <eg-oversight-board at list.evergreen-ils.org>
> Sent: Wed, 09 Mar 2016 11:57:27 -0500 (EST)
> Subject: Re: [Eg-oversight-board] 2016 Evergreen Conference Budget
>
> I vote yes.
>
> Tim
>
> On Wed, Mar 9, 2016 at 11:52 AM, Grace Dunbar <gdunbar at esilibrary.com>
> wrote:
>
> > I vote yes to accepting the revised budget.
> > -grace
> >
> > On Wed, Mar 9, 2016 at 11:29 AM, Chauncey Montgomery <
> chauncey at yourcl.org>
> > wrote:
> >
> >> Second.
> >> CM
> >>
> >> On 03/09/2016 11:14 AM, Grace Dunbar wrote:
> >>
> >>> Hi all,
> >>> Attached is the latest revised budget for the 2016 conference. Sorry
> to
> >>> put the brakes on the last vote.
> >>> I move we accept the revision attached and call for an email vote once
> >>> the motion is seconded.
> >>> Thanks!
> >>> Grace
> >>>
> >>> On Tue, Mar 8, 2016 at 3:59 PM, Prokrym, Tatiana H
> >>> <tanya.prokrym at ncdcr.gov <mailto:tanya.prokrym at ncdcr.gov>> wrote:
> >>>
> >>> Hi Grace,____
> >>>
> >>> __ __
> >>>
> >>> All of the supplies are coming out of my budget. I incorporated
> the
> >>> supplies into my existing NC Cardinal line items as they are really
> >>> extensions of what I already pay for; I just added a little bit
> more
> >>> to my encumbrances for the conference. So there would be no line
> >>> item for posters, program brochures, name tags, badges, etc.
> >>> Because we have to use our Corrections Dept, this was the only way
> >>> to really handle supplies for us. If needed, I can print out my
> >>> supply budget as an fyi to the committee. ____
> >>>
> >>> __ __
> >>>
> >>> So in terms of line items we really only have the ones that were in
> >>> the March 3 budget. See below.____
> >>>
> >>> __ __
> >>>
> >>> Catering (from the Sheraton Hotel) (all inclusive: breaks,
> >>> breakfast, reception)____
> >>>
> >>> Band____
> >>>
> >>> Audio-visual equipment (includes wireless fees; from the
> >>> Sheraton)____
> >>>
> >>> Attrition____
> >>>
> >>> EventBrite fees____
> >>>
> >>> Software Conservancy fees____
> >>>
> >>> __ __
> >>>
> >>> The keynote speaker waived his speaker fee. And in terms of A/V, I
> >>> have a breakdown by room that the Sheraton is currently reviewing.
> >>> They stated that the A/V bill would be one lump sum. I can check
> >>> again if needed. I think this basically boils down to 3 major
> >>> bills, food, band and a/v.____
> >>>
> >>> __ __
> >>>
> >>> Thanks!____
> >>>
> >>> Tanya____
> >>>
> >>> __ __
> >>>
> >>> *From:*Grace Dunbar [mailto:gdunbar at esilibrary.com
> >>> <mailto:gdunbar at esilibrary.com>]
> >>> *Sent:* Tuesday, March 08, 2016 2:22 PM
> >>> *To:* Prokrym, Tatiana H <tanya.prokrym at ncdcr.gov
> >>> <mailto:tanya.prokrym at ncdcr.gov>>
> >>> *Cc:* csharp at georgialibraries.org
> >>> <mailto:csharp at georgialibraries.org>; Chauncey Montgomery
> >>> <chauncey at yourcl.org <mailto:chauncey at yourcl.org>>;
> >>> tony at sfconservancy.org <mailto:tony at sfconservancy.org>;
> >>> evergreen-2016 at sfconservancy.org
> >>> <mailto:evergreen-2016 at sfconservancy.org>
> >>> *Subject:* Re: 2016 Evergreen Conference Budget____
> >>>
> >>> __ __
> >>>
> >>> Hi Tanya,____
> >>>
> >>> Since the EOB is going to try to do an email vote approval of this
> >>> so Bradley can start paying the bills I'd like to make sure we have
> >>> every payable on here so we don't have to waste your time doing
> this
> >>> again.____
> >>>
> >>> __ __
> >>>
> >>> Are there any other costs you can think of that you need a line
> item
> >>> for?____
> >>>
> >>> __ __
> >>>
> >>> I'm thinking you might need one for the badge holders.____
> >>>
> >>> What about signage printing?____
> >>>
> >>> Ribbons?____
> >>>
> >>> Maybe just a line item for "registration accessories & signage"
> that
> >>> will cover all of the above? $750?____
> >>>
> >>> __ __
> >>>
> >>> Thanks in advance!____
> >>>
> >>> Grace____
> >>>
> >>> __ __
> >>>
> >>> __ __
> >>>
> >>> On Thu, Mar 3, 2016 at 9:14 PM, Prokrym, Tatiana H
> >>> <tanya.prokrym at ncdcr.gov <mailto:tanya.prokrym at ncdcr.gov>>
> >>> wrote:____
> >>>
> >>> Hi everyone,____
> >>>
> >>> ____
> >>>
> >>> I have attached the latest budget spreadsheet as of today,
> March
> >>> 3^rd . The spreadsheet includes the estimated budget (first
> >>> tab) and the actual receivables to date (second tab). I’ve
> >>> reviewed the numbers several times so I think it is accurate.
> >>> It looks like we have an excess amount of $2501.42 of actual
> >>> receivables over estimated payables.____
> >>>
> >>> ____
> >>>
> >>> Points of note:____
> >>>
> >>> ____
> >>>
> >>> 1.The excess is due in part to the increase in registration
> >>> numbers. The pre-conference registration numbers have greatly
> >>> exceeded expectations. ____
> >>>
> >>> 2.The number of exhibitors also exceeded expectations.____
> >>>
> >>> ____
> >>>
> >>> The reduction in the estimated A/V payable amount is another
> >>> large change from the estimated budget. There is more than a
> >>> 10% change in the A/V payables budget. There are two reasons
> >>> for the lower A/V costs:____
> >>>
> >>> ____
> >>>
> >>> 1.The State Library laptops became available for use during the
> >>> conference. Someone else had them reserved but we managed to
> >>> obtain them for the conference. I was able to remove laptop
> >>> rental. This action resulted in a significant reduction of
> costs
> >>> - laptop rental ($200 per laptop per 4 days per 3 rooms). ____
> >>>
> >>> 2.Originally, I added sales tax to the AV estimated costs, and
> >>> then added the Sheraton’s service multiplier on top of those
> >>> costs. This resulted in double-taxation. The reduction in
> cost
> >>> by removing the 6.5% tax rate I applied wasn’t that much but it
> >>> did reduce the overall cost a little bit.____
> >>>
> >>> ____
> >>>
> >>> In addition, Nicole and Susan have created a catering budget
> >>> which I can easily send to you. Nicole and Susan have selected
> >>> the menu if you would like to see what they have planned.
> Their
> >>> budget is just barely over the $35,000.____
> >>>
> >>> ____
> >>>
> >>> Also Greg Sloan, the Sheraton AV Manager, is currently
> reviewing
> >>> the rest of the AV estimated costs. He thinks he can save us
> >>> more money. Greg will be emailing us recommendations and I
> will
> >>> pass them on. He also stated that he would send a better
> >>> quotation on a/v recording. The BC Cooperative sponsored one
> day
> >>> of A/V recording. That might be a place to put some of the
> >>> excess dollars. I don’t know the protocol for this.____
> >>>
> >>> ____
> >>>
> >>> Happy reading!____
> >>>
> >>> ____
> >>>
> >>> Tanya____
> >>>
> >>> ________________________________________________
> >>> Tanya Prokrym - NC Cardinal Program Director____
> >>>
> >>> North Carolina Department of Natural and Cultural Resources
> >>>
> >>> 919 807 7424 <tel:919%20807%207424> office____
> >>>
> >>> 919 733 8748 <tel:919%20733%208748> fax____
> >>>
> >>> tanya.prokrym at ncdcr.gov <mailto:tanya.prokrym at ncdcr.gov>____
> >>>
> >>> ____
> >>>
> >>> State Library of North Carolina
> >>> 4640 Mail Service Center
> >>> Raleigh, NC 27699-4640____
> >>>
> >>> NC compares 2 nccardinal____
> >>>
> >>> /Email correspondence to and from this address is subject to
> >>> the/____
> >>>
> >>> /North Carolina Public Records Law and may be disclosed to
> third
> >>> parties./____
> >>>
> >>> ____
> >>>
> >>>
> >>>
> >>> ____
> >>>
> >>> __ __
> >>>
> >>> -- ____
> >>>
> >>> Grace Dunbar, Vice President
> >>> Equinox - Open Your Library
> >>> gdunbar at esilibrary.com <mailto:gdunbar at esilibrary.com>
> >>> 1-877-OPEN-ILS | www.esilibrary.com <http://www.esilibrary.com
> >____
> >>>
> >>>
> >>>
> >>>
> >>> --
> >>> Grace Dunbar, Vice President
> >>> Equinox - Open Your Library
> >>> gdunbar at esilibrary.com <mailto:gdunbar at esilibrary.com>
> >>> 1-877-OPEN-ILS | www.esilibrary.com <http://www.esilibrary.com>
> >>>
> >>>
> >>> _______________________________________________
> >>> eg-oversight-board mailing list
> >>> eg-oversight-board at list.evergreen-ils.org
> >>>
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
> >>>
> >>> _______________________________________________
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> >>
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> >>
> >
> >
> >
> > --
> > Grace Dunbar, Vice President
> > Equinox - Open Your Library
> > gdunbar at esilibrary.com
> > 1-877-OPEN-ILS | www.esilibrary.com
> >
> > _______________________________________________
> > eg-oversight-board mailing list
> > eg-oversight-board at list.evergreen-ils.org
> >
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
> >
> >
>
>
> --
> Tim Spindler
> tjspindler at gmail.com
>
> *P** Go Green - **Save a tree! Please don't print this e-mail unless it's
> really necessary.*
>
> --
> Andrea Buntz Neiman, MLS
> Librarian II, Public Services
> Kent County Public Library
> 408 High Street
> Chestertown MD 21620
> 410-778-3636 x2115
> www.kentcountylibrary.org
> _______________________________________________
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--
+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
Amy Terlaga
Director of Member Services
Bibliomation, Inc.
24 Wooster Avenue
Waterbury, CT 06708
(203)577-4070 x101
terlaga at biblio.org
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