[Eg-oversight-board] Draft of Executive session wording

[Terran McCanna]

Grace and Ruth,

Thank you for the hard work that's been put in already.

I've been mulling it over since yesterday, and I think overall it reads
very well, but that it should be more explicit about what types of
situations would constitute the need for an Executive Session or for a
private email list conversation to ensure that they are only used if
absolutely necessary. The current language is somewhat vague and words like
'sensitive' and 'prudent' can be subjective.

I know that none of us want to give anyone a reason to think that the EOB
is making decisions behind closed doors, or even worse, for a private
meeting to actually end up causing accusations of  unfairness / abuse of
power / conflict of interest / etc. that may have been avoided had the
meeting been open in the first place.

Perhaps incorporating a few example scenarios of situations that would call
for an Executive Session would be useful to help clarify the need, both for
the community members, and for those of us who may be on the fence as to
whether a problem should be discussed openly or privately.

I think it would also be useful if it were clearer about the scheduling and
participation of an Executive Session... Do these meetings follow the same
quorum rules as the public meetings? Do the meetings get posted when
scheduled so that the community knows that they are happening? Do they have
to be scheduled with a certain amount of lead time to allow all board
members to arrange their schedules, or can they be called at any time?

Regards,
Terran



Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
404-235-7138
tmccanna at georgialibraries.org


On Mon, May 23, 2016 at 2:18 PM, Grace Dunbar <gdunbar at esilibrary.com>
wrote:

> Hi all,
> Ruth and I have been working on the wording of adding language to the
> Rules of Governance regarding the Executive Session.  I have not checked in
> with the SFC yet for their input as I wanted to hear from the group if they
> felt that this was on the right track.
>
> Any/all thoughts are welcome.
> Cheers!
> Grace
>
> --
> Grace Dunbar, Vice President
> Equinox - Open Your Library
> gdunbar at esilibrary.com
> 1-877-OPEN-ILS  |  www.esilibrary.com
>
>
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