[Eg-oversight-board] 2018 Evergreen Conference Budget submitted for your approval

[Terran McCanna]

I too have concerns about the number. The conference has only ever hit the
200 mark once in its history. If we look at the average of the last 5
years, it's only 146 and that includes the unusually high Raleigh
numbers.We did get a bump in Raleigh because there were so many attendees
from NC there because there are so many libraries moving onto Evergreen or
getting ready to move to Evergreen, but I'm not confident we'd get that
bump anywhere else. I'd feel better if we planned low - maybe 140.



Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
404-235-7138
tmccanna at georgialibraries.org


On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <director at hagerstownlibrary.org
> wrote:

> I'm concerned about the attendance projections.  It seems we used the same
> reasoning to have higher estimates for the Covington location in 2017 and
> didn't realize those projections.
>
> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org> wrote:
>
>> Hello Evergreen Oversight Board,
>>
>> I've worked with Maegan Bragg of MOBIUS to produce the conference budget
>> for the 2018 Evergreen International Conference in St. Charles, Missouri.
>>
>> This budget projects 200 attendees because Debbie Luchenbill and Maegan
>> feel fairly confident that given the conference's good location next year,
>> we should be able to hit those numbers.  They are projecting a net of over
>> $20,000 so we could bring those attendee numbers down if you wanted us to
>> be more conservative in our estimate.
>>
>> Maegan used the 2017 Conference Budget and the 2016 Conference Budget as
>> examples in putting together some of her numbers (ex - sponsorship counts,
>> exhibitor counts).
>>
>> MOBIUS will be providing their own projectors for the conference, which
>> will help reduce the A/V costs.
>>
>> After reviewing this budget (two documents), please refer all questions
>> to me and I will check with Maegan and Debbie before responding.
>>
>> Once you're satisfied, I am requesting that you vote on this budget (with
>> possible revisions) via email as we still need to secure the venue, the St.
>> Charles Convention Center, with the adjoining Embassy Suites.
>>
>> Thank you for your time and consideration.
>>
>> Amy
>>
>> --
>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>> Amy Terlaga
>> Director of Member Services
>> Bibliomation, Inc.
>> 24 Wooster Avenue
>> Waterbury, CT  06708
>> (203)577-4070 x101 <(203)%20577-4070>
>> terlaga at biblio.org
>>
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>>
>>
>
>
> --
> Ruth Frasur
> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
> Library
> 10 W. College Street in Hagerstown, Indiana (47346)
> p (765) 489-5632; f (765) 489-5808
>
> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin' Facebook
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> <http://nettlecreekplayers.com>*
>
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