[Eg-oversight-board] 2018 Evergreen Conference Budget submitted for your approval

[Timothy Spindler]

I agree that using a 5 year average may be a good model for projecting
numbers unless you have some compelling data to indicate that would be
wrong.

Tim

On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
tmccanna at georgialibraries.org> wrote:

> I too have concerns about the number. The conference has only ever hit the
> 200 mark once in its history. If we look at the average of the last 5
> years, it's only 146 and that includes the unusually high Raleigh
> numbers.We did get a bump in Raleigh because there were so many attendees
> from NC there because there are so many libraries moving onto Evergreen or
> getting ready to move to Evergreen, but I'm not confident we'd get that
> bump anywhere else. I'd feel better if we planned low - maybe 140.
>
>
>
> Terran McCanna
> PINES Program Manager
> Georgia Public Library Service
> 1800 Century Place, Suite 150
> Atlanta, GA 30345
> 404-235-7138 <(404)%20235-7138>
> tmccanna at georgialibraries.org
>
>
> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <director at hagerstownlibrary.
> org> wrote:
>
>> I'm concerned about the attendance projections.  It seems we used the
>> same reasoning to have higher estimates for the Covington location in 2017
>> and didn't realize those projections.
>>
>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org> wrote:
>>
>>> Hello Evergreen Oversight Board,
>>>
>>> I've worked with Maegan Bragg of MOBIUS to produce the conference budget
>>> for the 2018 Evergreen International Conference in St. Charles, Missouri.
>>>
>>> This budget projects 200 attendees because Debbie Luchenbill and Maegan
>>> feel fairly confident that given the conference's good location next year,
>>> we should be able to hit those numbers.  They are projecting a net of over
>>> $20,000 so we could bring those attendee numbers down if you wanted us to
>>> be more conservative in our estimate.
>>>
>>> Maegan used the 2017 Conference Budget and the 2016 Conference Budget as
>>> examples in putting together some of her numbers (ex - sponsorship counts,
>>> exhibitor counts).
>>>
>>> MOBIUS will be providing their own projectors for the conference, which
>>> will help reduce the A/V costs.
>>>
>>> After reviewing this budget (two documents), please refer all questions
>>> to me and I will check with Maegan and Debbie before responding.
>>>
>>> Once you're satisfied, I am requesting that you vote on this budget
>>> (with possible revisions) via email as we still need to secure the venue,
>>> the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>
>>> Thank you for your time and consideration.
>>>
>>> Amy
>>>
>>> --
>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>> Amy Terlaga
>>> Director of Member Services
>>> Bibliomation, Inc.
>>> 24 Wooster Avenue
>>> Waterbury, CT  06708
>>> (203)577-4070 x101 <(203)%20577-4070>
>>> terlaga at biblio.org
>>>
>>> _______________________________________________
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>>> ersight-board
>>>
>>>
>>
>>
>> --
>> Ruth Frasur
>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>> Library
>> 10 W. College Street in Hagerstown, Indiana (47346)
>> p (765) 489-5632; f (765) 489-5808
>>
>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>> Players <http://nettlecreekplayers.com>*
>>
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>>
>>
>
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-- 

Tim Spindler | Executive Director

tspindler at cwmars.org | 508-755-3323 x120

C/W MARS | http://www.cwmars.org

67 Millbrook St., Ste. 201

Worcester, MA 01605
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