[Eg-oversight-board] 2018 Evergreen Conference Budget submitted for your approval

[Amy Terlaga]

Hi all--

The five year attendance average is 145.8.

Round up to 150?


On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <tspindler at cwmars.org>
wrote:

> I agree that using a 5 year average may be a good model for projecting
> numbers unless you have some compelling data to indicate that would be
> wrong.
>
> Tim
>
> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
> tmccanna at georgialibraries.org> wrote:
>
>> I too have concerns about the number. The conference has only ever hit
>> the 200 mark once in its history. If we look at the average of the last 5
>> years, it's only 146 and that includes the unusually high Raleigh
>> numbers.We did get a bump in Raleigh because there were so many attendees
>> from NC there because there are so many libraries moving onto Evergreen or
>> getting ready to move to Evergreen, but I'm not confident we'd get that
>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>
>>
>>
>> Terran McCanna
>> PINES Program Manager
>> Georgia Public Library Service
>> 1800 Century Place, Suite 150
>> Atlanta, GA 30345
>> 404-235-7138 <(404)%20235-7138>
>> tmccanna at georgialibraries.org
>>
>>
>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>> director at hagerstownlibrary.org> wrote:
>>
>>> I'm concerned about the attendance projections.  It seems we used the
>>> same reasoning to have higher estimates for the Covington location in 2017
>>> and didn't realize those projections.
>>>
>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org> wrote:
>>>
>>>> Hello Evergreen Oversight Board,
>>>>
>>>> I've worked with Maegan Bragg of MOBIUS to produce the conference
>>>> budget for the 2018 Evergreen International Conference in St. Charles,
>>>> Missouri.
>>>>
>>>> This budget projects 200 attendees because Debbie Luchenbill and Maegan
>>>> feel fairly confident that given the conference's good location next year,
>>>> we should be able to hit those numbers.  They are projecting a net of over
>>>> $20,000 so we could bring those attendee numbers down if you wanted us to
>>>> be more conservative in our estimate.
>>>>
>>>> Maegan used the 2017 Conference Budget and the 2016 Conference Budget
>>>> as examples in putting together some of her numbers (ex - sponsorship
>>>> counts, exhibitor counts).
>>>>
>>>> MOBIUS will be providing their own projectors for the conference, which
>>>> will help reduce the A/V costs.
>>>>
>>>> After reviewing this budget (two documents), please refer all questions
>>>> to me and I will check with Maegan and Debbie before responding.
>>>>
>>>> Once you're satisfied, I am requesting that you vote on this budget
>>>> (with possible revisions) via email as we still need to secure the venue,
>>>> the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>
>>>> Thank you for your time and consideration.
>>>>
>>>> Amy
>>>>
>>>> --
>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>> Amy Terlaga
>>>> Director of Member Services
>>>> Bibliomation, Inc.
>>>> 24 Wooster Avenue
>>>> Waterbury, CT  06708
>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>> terlaga at biblio.org
>>>>
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>>>>
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>>>>
>>>>
>>>
>>>
>>> --
>>> Ruth Frasur
>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>> Library
>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>> p (765) 489-5632; f (765) 489-5808
>>>
>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>> Players <http://nettlecreekplayers.com>*
>>>
>>> _______________________________________________
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>>>
>>>
>>
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>>
>
>
> --
>
> Tim Spindler | Executive Director
>
> tspindler at cwmars.org | 508-755-3323 x120
>
> C/W MARS | http://www.cwmars.org
>
> 67 Millbrook St., Ste. 201
>
> Worcester, MA 01605
>
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-- 
+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
Amy Terlaga
Director of Member Services
Bibliomation, Inc.
24 Wooster Avenue
Waterbury, CT  06708
(203)577-4070 x101
terlaga at biblio.org
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