[Eg-oversight-board] 2018 Evergreen Conference Budget submitted for your approval

[Timothy Spindler]

Rounding up to 150 sounds good to me.  I can't imagine it changes cost
projections.

On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org> wrote:

> Hi all--
>
> The five year attendance average is 145.8.
>
> Round up to 150?
>
>
> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <tspindler at cwmars.org>
> wrote:
>
>> I agree that using a 5 year average may be a good model for projecting
>> numbers unless you have some compelling data to indicate that would be
>> wrong.
>>
>> Tim
>>
>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>> tmccanna at georgialibraries.org> wrote:
>>
>>> I too have concerns about the number. The conference has only ever hit
>>> the 200 mark once in its history. If we look at the average of the last 5
>>> years, it's only 146 and that includes the unusually high Raleigh
>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>> from NC there because there are so many libraries moving onto Evergreen or
>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>
>>>
>>>
>>> Terran McCanna
>>> PINES Program Manager
>>> Georgia Public Library Service
>>> 1800 Century Place, Suite 150
>>> Atlanta, GA 30345
>>> 404-235-7138 <(404)%20235-7138>
>>> tmccanna at georgialibraries.org
>>>
>>>
>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>> director at hagerstownlibrary.org> wrote:
>>>
>>>> I'm concerned about the attendance projections.  It seems we used the
>>>> same reasoning to have higher estimates for the Covington location in 2017
>>>> and didn't realize those projections.
>>>>
>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org>
>>>> wrote:
>>>>
>>>>> Hello Evergreen Oversight Board,
>>>>>
>>>>> I've worked with Maegan Bragg of MOBIUS to produce the conference
>>>>> budget for the 2018 Evergreen International Conference in St. Charles,
>>>>> Missouri.
>>>>>
>>>>> This budget projects 200 attendees because Debbie Luchenbill and
>>>>> Maegan feel fairly confident that given the conference's good location next
>>>>> year, we should be able to hit those numbers.  They are projecting a net of
>>>>> over $20,000 so we could bring those attendee numbers down if you wanted us
>>>>> to be more conservative in our estimate.
>>>>>
>>>>> Maegan used the 2017 Conference Budget and the 2016 Conference Budget
>>>>> as examples in putting together some of her numbers (ex - sponsorship
>>>>> counts, exhibitor counts).
>>>>>
>>>>> MOBIUS will be providing their own projectors for the conference,
>>>>> which will help reduce the A/V costs.
>>>>>
>>>>> After reviewing this budget (two documents), please refer all
>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>
>>>>> Once you're satisfied, I am requesting that you vote on this budget
>>>>> (with possible revisions) via email as we still need to secure the venue,
>>>>> the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>
>>>>> Thank you for your time and consideration.
>>>>>
>>>>> Amy
>>>>>
>>>>> --
>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>> Amy Terlaga
>>>>> Director of Member Services
>>>>> Bibliomation, Inc.
>>>>> 24 Wooster Avenue
>>>>> Waterbury, CT  06708
>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>> terlaga at biblio.org
>>>>>
>>>>> _______________________________________________
>>>>> eg-oversight-board mailing list
>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-
>>>>> oversight-board
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Ruth Frasur
>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>>> Library
>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>> p (765) 489-5632; f (765) 489-5808
>>>>
>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>> Players <http://nettlecreekplayers.com>*
>>>>
>>>> _______________________________________________
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>>>> oversight-board
>>>>
>>>>
>>>
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>>> oversight-board
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>>>
>>
>>
>> --
>>
>> Tim Spindler | Executive Director
>>
>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>
>> C/W MARS | http://www.cwmars.org
>>
>> 67 Millbrook St., Ste. 201
>>
>> Worcester, MA 01605
>>
>> _______________________________________________
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>> eg-oversight-board at list.evergreen-ils.org
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>>
> --
> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
> Amy Terlaga
> Director of Member Services
> Bibliomation, Inc.
> 24 Wooster Avenue
> Waterbury, CT  06708
> (203)577-4070 x101 <(203)%20577-4070>
> terlaga at biblio.org
>



-- 

Tim Spindler | Executive Director

tspindler at cwmars.org | 508-755-3323 x120

C/W MARS | http://www.cwmars.org

67 Millbrook St., Ste. 201

Worcester, MA 01605
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