[Eg-oversight-board] 2018 Evergreen Conference Budget submitted for your approval

Wed Apr 19 08:55:33 EDT 2017

I would also be more comfortable with the 150 attendee figure.
Ron

On Wed, Apr 19, 2017 at 8:36 AM, Timothy Spindler <tspindler at cwmars.org>
wrote:

> Rounding up to 150 sounds good to me.  I can't imagine it changes cost
> projections.
>
> On Wed, Apr 19, 2017 at 8:35 AM, Amy Terlaga <terlaga at biblio.org> wrote:
>
>> Hi all--
>>
>> The five year attendance average is 145.8.
>>
>> Round up to 150?
>>
>>
>> On Wed, Apr 19, 2017 at 8:19 AM Timothy Spindler <tspindler at cwmars.org>
>> wrote:
>>
>>> I agree that using a 5 year average may be a good model for projecting
>>> numbers unless you have some compelling data to indicate that would be
>>> wrong.
>>>
>>> Tim
>>>
>>> On Tue, Apr 18, 2017 at 6:36 PM, Terran McCanna <
>>> tmccanna at georgialibraries.org> wrote:
>>>
>>>> I too have concerns about the number. The conference has only ever hit
>>>> the 200 mark once in its history. If we look at the average of the last 5
>>>> years, it's only 146 and that includes the unusually high Raleigh
>>>> numbers.We did get a bump in Raleigh because there were so many attendees
>>>> from NC there because there are so many libraries moving onto Evergreen or
>>>> getting ready to move to Evergreen, but I'm not confident we'd get that
>>>> bump anywhere else. I'd feel better if we planned low - maybe 140.
>>>>
>>>>
>>>>
>>>> Terran McCanna
>>>> PINES Program Manager
>>>> Georgia Public Library Service
>>>> 1800 Century Place, Suite 150
>>>> Atlanta, GA 30345
>>>> 404-235-7138 <(404)%20235-7138>
>>>> tmccanna at georgialibraries.org
>>>>
>>>>
>>>> On Tue, Apr 18, 2017 at 5:12 PM, Ruth Frasur <
>>>> director at hagerstownlibrary.org> wrote:
>>>>
>>>>> I'm concerned about the attendance projections.  It seems we used the
>>>>> same reasoning to have higher estimates for the Covington location in 2017
>>>>> and didn't realize those projections.
>>>>>
>>>>> On Tue, Apr 18, 2017 at 5:00 PM, Amy Terlaga <terlaga at biblio.org>
>>>>> wrote:
>>>>>
>>>>>> Hello Evergreen Oversight Board,
>>>>>>
>>>>>> I've worked with Maegan Bragg of MOBIUS to produce the conference
>>>>>> budget for the 2018 Evergreen International Conference in St. Charles,
>>>>>> Missouri.
>>>>>>
>>>>>> This budget projects 200 attendees because Debbie Luchenbill and
>>>>>> Maegan feel fairly confident that given the conference's good location next
>>>>>> year, we should be able to hit those numbers.  They are projecting a net of
>>>>>> over $20,000 so we could bring those attendee numbers down if you wanted us
>>>>>> to be more conservative in our estimate.
>>>>>>
>>>>>> Maegan used the 2017 Conference Budget and the 2016 Conference Budget
>>>>>> as examples in putting together some of her numbers (ex - sponsorship
>>>>>> counts, exhibitor counts).
>>>>>>
>>>>>> MOBIUS will be providing their own projectors for the conference,
>>>>>> which will help reduce the A/V costs.
>>>>>>
>>>>>> After reviewing this budget (two documents), please refer all
>>>>>> questions to me and I will check with Maegan and Debbie before responding.
>>>>>>
>>>>>> Once you're satisfied, I am requesting that you vote on this budget
>>>>>> (with possible revisions) via email as we still need to secure the venue,
>>>>>> the St. Charles Convention Center, with the adjoining Embassy Suites.
>>>>>>
>>>>>> Thank you for your time and consideration.
>>>>>>
>>>>>> Amy
>>>>>>
>>>>>> --
>>>>>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>>>>>> Amy Terlaga
>>>>>> Director of Member Services
>>>>>> Bibliomation, Inc.
>>>>>> 24 Wooster Avenue
>>>>>> Waterbury, CT  06708
>>>>>> (203)577-4070 x101 <(203)%20577-4070>
>>>>>> terlaga at biblio.org
>>>>>>
>>>>>> _______________________________________________
>>>>>> eg-oversight-board mailing list
>>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>>> ersight-board
>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Ruth Frasur
>>>>> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
>>>>> Library
>>>>> 10 W. College Street in Hagerstown, Indiana (47346)
>>>>> p (765) 489-5632; f (765) 489-5808
>>>>>
>>>>> *Our Kickin' Website <http://hagerstownlibrary.org>,  Our Rockin'
>>>>> Facebook Page <http://facebook.com/hjtplibrary>,  and The Nettle Creek
>>>>> Players <http://nettlecreekplayers.com>*
>>>>>
>>>>> _______________________________________________
>>>>> eg-oversight-board mailing list
>>>>> eg-oversight-board at list.evergreen-ils.org
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>>>> ersight-board
>>>>>
>>>>>
>>>>
>>>> _______________________________________________
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>>>> ersight-board
>>>>
>>>>
>>>
>>>
>>> --
>>>
>>> Tim Spindler | Executive Director
>>>
>>> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>>>
>>> C/W MARS | http://www.cwmars.org
>>>
>>> 67 Millbrook St., Ste. 201
>>>
>>> Worcester, MA 01605
>>>
>>> _______________________________________________
>>> eg-oversight-board mailing list
>>> eg-oversight-board at list.evergreen-ils.org
>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-ov
>>> ersight-board
>>>
>> --
>> +=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
>> Amy Terlaga
>> Director of Member Services
>> Bibliomation, Inc.
>> 24 Wooster Avenue
>> Waterbury, CT  06708
>> (203)577-4070 x101 <(203)%20577-4070>
>> terlaga at biblio.org
>>
>
>
>
> --
>
> Tim Spindler | Executive Director
>
> tspindler at cwmars.org | 508-755-3323 x120 <(508)%20755-3323>
>
> C/W MARS | http://www.cwmars.org
>
> 67 Millbrook St., Ste. 201
>
> Worcester, MA 01605
>
>
> _______________________________________________
> eg-oversight-board mailing list
> eg-oversight-board at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/eg-oversight-board
>
>

-- 
Ronald A. Gagnon
Executive Director
North Of Boston Library Exchange (NOBLE)
Danvers, Massachusetts  01923
978-777-8844
www.noblenet.org
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