[Eg-oversight-board] Evergreen Project By-Laws
Terran McCanna
tmccanna at georgialibraries.org
Tue Apr 10 10:07:22 EDT 2018
Option #1 for me as well.
Terran McCanna
PINES Program Manager
Georgia Public Library Service
1800 Century Place, Suite 150
Atlanta, GA 30345
404-235-7138
tmccanna at georgialibraries.org
On Mon, Apr 9, 2018 at 1:14 PM, Garry Collum <Garry.Collum at kentonlibrary.org
> wrote:
> Hi Tim,
>
>
> I agree. It seems like membership would bring in more overhead than
> necessary. I opt for #1, as well.
> ------------------------------
> *From:* eg-oversight-board <eg-oversight-board-bounces@
> list.evergreen-ils.org> on behalf of scott.thomas at sparkpa.org <
> scott.thomas at sparkpa.org>
> *Sent:* Monday, April 9, 2018 1:07:38 PM
> *To:* Timothy Spindler; Mike Rylander
> *Cc:* Oversight Board
> *Subject:* Re: [Eg-oversight-board] Evergreen Project By-Laws
>
>
> Hi Tim,
>
> I would opt for #1. The goal here is to ensure community participation
> in board selection. Changing the entire organization to membership seems,
> to me, overkill in service to what is ultimately a modest, but very
> important goal.
>
>
>
> Scott
>
>
>
> *From:* eg-oversight-board [mailto:eg-oversight-board-
> bounces at list.evergreen-ils.org] *On Behalf Of *Timothy Spindler
> *Sent:* Monday, April 9, 2018 10:25 AM
> *To:* Mike Rylander <mrylander at gmail.com>
> *Cc:* Oversight Board <eg-oversight-board at list.evergreen-ils.org>
> *Subject:* Re: [Eg-oversight-board] Evergreen Project By-Laws
>
>
>
> Thanks Mike, I think either approach can work. I guess I would like
> feedback from the board about which they would prefer.
>
> 1 - A non-member organization where the board certifies a poll where the
> broader community selects the board. I am assuming we would possibly
> define in the bylaws some polling process to prevent a board from ignoring
> the opinion of the community.
>
> 2 - A member organization where membership is defined by current voting
> registrations practices
>
>
>
>
> <http://www.cwmars.org>
>
> Tim Spindler | Executive Director | CW MARS
>
> tspindler at cwmars.org | 508-755-3323 x120
>
> http://www.cwmars.org
>
>
>
>
>
>
>
> On Mon, Apr 9, 2018 at 9:39 AM, Mike Rylander <mrylander at gmail.com> wrote:
>
> Not only is this possible, it's fairly regular. Think of the "official"
> vote as a certification of the process by which the broader community
> selects each board cohort.
>
>
>
> Thanks,
>
>
>
>
> --
> Mike Rylander
> | President
> | Equinox Open Library Initiative
> | phone: 1-877-OPEN-ILS (673-6457)
> | email: miker at equinoxinitiative.org
> | web: http://equinoxinitiative.org
>
>
>
> On Sat, Apr 7, 2018 at 12:59 PM, Ruth Frasur <director at hagerstownlibrary.
> org> wrote:
>
> Regarding the election, could it be such that we continue holding the
> elections as is, and then do an "official" vote whereby the sitting board
> elects the new members based on the vote of the community?
>
>
>
> On Sat, Apr 7, 2018 at 12:56 PM, Timothy Spindler <tspindler at cwmars.org>
> wrote:
>
> Oy vey, here they all are
>
> 1. Do the board members have to be 1 year? We currently have 3 year
> staggered terms.
>
> Yes, we can do staggered 3 year terms. Let me know what the current
> terms are for each director and I can make the change.
> 2. Section 3.3 - is it essentially saying that the Board will elect
> the Board members? We found the language a little confusing.
>
> It is correct that the Board elects itself. If the corporation
> doesn’t have “members”, which Evergreen did not want, then the board elects
> itself as a nonprofit has no shareholders. It does seem unusual, but the
> self-perpetuating board is how many nonprofits function. MOBIUS is
> different as it has members.
> 3. Section 3.3 has "Directors participating maysimu ltaneously hear
> each other during the meeting." Does this mean it has to be auditory (eg.
> Phone, Web Conferencing, or in person) or can we use IRC? Would all votes
> be invalid in IRC?
>
> This is what we discussed in our conference call. For the one,
> official meeting that the board has each year, everyone has to be “present”
> and able to hear each other at the same time. This is a statutory
> requirement in Missouri (and most states). This meeting could be
> accomplished at the annual convention with anyone unable to attend in
> person calling in. For that official meeting, it cannot be done via chat
> room. Other, unofficial meetings can be held via the chat room. However,
> any “votes” should be memorialized in a separate, written resolution signed
> by the board of directors.
> 4. Our current rules of governance has a purpose and responsibility
> section, can we include something like this in Article I?
>
> We can add these provisions into the bylaws. Please send over what
> Evergreen would like incorporated.
>
>
>
>
> <http://www.cwmars.org>
>
> Tim Spindler | Executive Director | CW MARS
>
> tspindler at cwmars.org | 508-755-3323 x120
>
> http://www.cwmars.org
>
>
>
>
>
>
>
> On Sat, Apr 7, 2018 at 12:55 PM, Timothy Spindler <tspindler at cwmars.org>
> wrote:
>
> I hit send too soon
>
> 1. Do the board members have to be 1 year? We currently have 3 year
> staggered terms.
>
> Yes, we can do staggered 3 year terms. Let me know what the current
> terms are for each director and I can make the change.
> 2. Section 3.3 - is it essentially saying that the Board will elect
> the Board members? We found the language a little confusing.
>
> It is correct that the Board elects itself. If the corporation
> doesn’t have “members”, which Evergreen did not want, then the board elects
> itself as a nonprofit has no shareholders. It does seem unusual, but the
> self-perpetuating board is how many nonprofits function. MOBIUS is
> different as it has members.
> 3. Section 3.3 has "Directors participating maysimu ltaneously hear
> each other during the meeting." Does this mean it has to be auditory (eg.
> Phone, Web Conferencing, or in person) or can we use IRC? Would all votes
> be invalid in IRC?
>
> This is what we discussed in our conference call. For the one,
> official meeting that the board has each year, everyone has to be “present”
> and able to hear each other at the same time. This is a statutory
> requirement in Missouri (and most states). This meeting could be
> accomplished at the annual convention with anyone unable to attend in
> person calling in. For that official meeting, it cannot be done via chat
> room. Other, unofficial meetings can be held via the chat room. However,
> any “votes” should be memorialized in a separate, written resolution signed
> by the board of directors.
> 4. Our current rules of governance has a purpose and responsibility
> section, can we include something like this in Article I?
>
>
>
>
>
>
> <http://www.cwmars.org>
>
> Tim Spindler | Executive Director | CW MARS
>
> tspindler at cwmars.org | 508-755-3323 x120
>
> http://www.cwmars.org
>
>
>
>
>
>
>
> On Sat, Apr 7, 2018 at 12:52 PM, Timothy Spindler <tspindler at cwmars.org>
> wrote:
>
> I asked Donn the following questions based on the feedback so far. Here
> are the responses.
>
> 1. Do the board members have to be 1 year? We currently have 3 year
> staggered terms.
>
> Yes, we can do staggered 3 year terms. Let me know what the current
> terms are for each director and I can make the change.
> 2. Section 3.3 - is it essentially saying that the Board will elect
> the Board members? We found the language a little confusing.
> 3. Section 3.3 has "Directors participating maysimu ltaneously hear
> each other during the meeting." Does this mean it has to be auditory (eg.
> Phone, Web Conferencing, or in person) or can we use IRC? Would all votes
> be invalid in IRC?
> 4. Our current rules of governance has a purpose and responsibility
> section, can we include something like this in Article I?
>
>
>
>
> <http://www.cwmars.org>
>
> Tim Spindler | Executive Director | CW MARS
>
> tspindler at cwmars.org | 508-755-3323 x120
>
> http://www.cwmars.org
>
>
>
>
>
>
>
>
>
>
>
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>
>
>
>
>
> --
>
> Ruth Frasur
> Director of the Historic(ally Awesome) Hagerstown - Jefferson Township
> Library
> 10 W. College Street
> <https://maps.google.com/?q=10+W.+College+Street&entry=gmail&source=g> in
> Hagerstown, Indiana (47346)
> p (765) 489-5632; f (765) 489-5808
>
> *Our Kickin' Website <http://hagerstownlibrary.org>, Our Rockin' Facebook
> Page <http://facebook.com/hjtplibrary>, and The Nettle Creek Players
> <http://nettlecreekplayers.com>*
>
>
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>
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