[Eg-oversight-board] Fwd: FW: Stuff for Tomorrow's Meeting

[Chris Sharp]

Fowarding for Scott.

*From:* scott.thomas at sparkpa.org
*Sent:* Wednesday, December 19, 2018 8:32 AM
*To:* eg-oversight-board <eg-oversight-board-bounces at list.evergreen-ils.org>
*Subject:* Stuff for Tomorrow's Meeting



Unfortunately, I will not be able to attend tomorrow’s meeting so I thought
I’d pass along my items:



2019 Evergreen Conference: We do have an action item. The Sponsorship /
Exhibitor Prospectus is ready for release pending EOB approval. It is
important that this is approved tomorrow because it is already weeks behind
schedule. It is attached. The “Save the Date” email we sent to potential
sponsors and exhibitors has produced several nibbles and some firm
commitment including a few new ones. The registration site should be up and
running just after the holidays. We had a very good response to our call
for proposals. We just have a few empty slots to fill. The Program
Committee will now start working to fill in the slots and put together a
program. IMPORTANT: Our first $5000 deposit is due to the venue in March.
We really can’t say if we will take in enough conference revenue between
now and then to pay that so we really need to get our money off of SFC.



Form 1023: Attorney Dilly looked at the current draft of the form and had a
few suggestions. The first one we knew about: the Evergreen Project board
needs to take action on the attached COI policy and resolution.  We will
also need to change the Articles of Incorporation to include a statement
about the Evergreen Project’s mission. Attorney Dilly has provided some
advice and assistance on that as well and can continue to do so. The 1023
also asks if we have a legal representative. We so, of course, and will
need to complete a Form 2848 which is a Power of Attorney form. Attorney
Dilly will provide this.



Bank Account: Wells-Fargo will not allow us to open an account because we
need something called a Certificate of Good Standing. I have asked Attorney
Dilly for advice on how to obtain this. MOBIUS will be taking in the
conference-related money for us until we get our own account.  A big thank
you to MOBIUS.



Also, a big thank you to Jessica for making all of the contacts with the
attorney.



Please let me know if you have any questions.



Scott Thomas

Executive Director

*PaILS / SPARK*

(717) 873-9461

scott.thomas at sparkpa.org

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Chris Sharp, PINES System Administrator
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