[Evergreen-acq] PO status when ordered copies have been cancelled

[Jennifer Pringle]

Hi Lindsay,

The only workaround I'm aware of is having someone set the line item  
status to received in your database for all line items that have a  
combination of received and cancelled (with a reason where debits are  
not kept) copies and no copies on order anymore.

Jennifer


Quoting Tiffany Little via Evergreen-acq  
<evergreen-acq at list.evergreen-ils.org>:

> Hi Lindsay,
>
> I actually ran into this bug again today, so I feel your pain. Here's the
> bug report about it if you want to add comments or heat:
> https://bugs.launchpad.net/evergreen/+bug/1841934
>
> I don't have any good suggestions about it, though. :( I've just ended up
> basing most of our reports off copies/line item detail statuses vs. line
> item statuses for this reason, although that doesn't solve the problem of
> having open purchase orders just hanging out forever.
>
> Tiffany
>
> Tiffany Little, PINES Services Specialist: Acquisitions
>
> ------------------------------
>
> Georgia Public Library Service | University System of Georgia
>
> 2872 Woodcock Blvd, Suite 250 l Atlanta, GA 30341
>
> (470) 512-1454 | tlittle at georgialibraries.org
> <tmccanna at georgialibraries.org>
>
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>
> On Wed, Jun 16, 2021 at 4:06 PM Lindsay Stratton via Evergreen-acq <
> evergreen-acq at list.evergreen-ils.org> wrote:
>
>> Hi,
>>
>> I've got a library frustrated by POs that are "stuck" with the status
>> On-order when two copies were ordered and one copy is
>> received/invoiced/paid but the other copy is cancelled.
>>
>> This results in a line item with the Paid indicator and status On-Order,
>> even though there is no on-order copy and will never be, and the entire PO
>> remains on-order.
>>
>> These POs also crop up when pulling up actual on-order POs, which just
>> adds unnecessary friction.
>>
>> The only PO status options are new, pending, cancelled, received, and
>> on-order. I;d think these should revert to received or have some other way
>> of "closing" a PO.
>>
>> Am I missing something? Does anybody have any workflow suggestions?
>>
>> *Lindsay Stratton*
>> *Systems Librarian*
>> Westchester Library System
>> 570 Taxter Rd., 4th Floor
>> Elmsford, NY 10523
>> lstratton at wlsmail.org
>> _______________________________________________
>> Evergreen-acq mailing list
>> Evergreen-acq at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-acq
>>


-- 
Jennifer Pringle (she/her)
Co-op Support - Training Lead
BC Libraries Cooperative
Toll-free: 1-888-848-9250
Email:jennifer.pringle at bc.libraries.coop
Website: http://bc.libraries.coop

Gratefully acknowledging that I live and work in the unceded  
Traditional Territory of the St'at'yemc Nations.