[Evergreen-catalogers] Best record choice during ordering process

[LARL Technical Services]

Thank you so much for the information.  I just read through your pdf and 
found the information very helpful.
Linda

On 7/21/2016 8:55 AM, Kathy Lussier wrote:
> Hi Linda,
>
> I just re-read your message and noticed that you were asking about 
> loading records in acquisitions.
>
> While my previous e-mail is true for acquisitions record loading as 
> well, I also wanted to point out that in acquisitions, we always use 
> the match-only merge profile, which does not overlay existing records, 
> rather than going through this more complicated process of evaluating 
> record quality.
>
> Generally, we find that vendor records uploaded during ordering are 
> going to either be worse or the same quality as the ones already in 
> the database. If it matches an existing record, then, we only want to 
> add the holdings information, not overlay any of the bib fields.
>
> Kathy
>
> On 07/20/2016 05:17 PM, LARL Technical Services wrote:
>> Hello everyone,
>>
>> I am wondering if anyone could tell me how to ensure the best record 
>> is kept/chosen during the overlay process when ordering.
>> Today I had a brief record in my order which overlaid a much better 
>> permanent record already in the catalog when I activated my order.  
>> This surprised me as I thought the system was set up to choose the 
>> better of the two records and keep it.  In looking at the settings I 
>> have selected in the upload to queue screen, I see "Best/single match 
>> minimum quality ratio __ New record quality/quality of best match" 
>> which I have not been using.  Is this where I would instruct the 
>> system to keep the permanent higher quality record instead of the 
>> temporary one in my order?  I am also not sure what the "insufficient 
>> quality fall through profile" does but was told not to use this when 
>> we received our training in Evergreen.
>>
>> Of course, if I am aware of a permanent record in the catalog which I 
>> would like to keep, I usually order from/on that record.  But as we 
>> are a consortium using different ordering processes, occasionally I 
>> am not aware that a record already exists in the catalog as was the 
>> case today.
>>
>> Thank you for any advice you can give on this matter,
>> Linda VanderMeulen
>> -- 
>> Linda VanderMeulen
>> Lake Agassiz Regional Library
>> 118 5th St. S.
>> Moorhead, MN 56560
>> 218-233-3757, ext. 131
>> www.larl.org
>>
>>
>> _______________________________________________
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>> Evergreen-catalogers at list.evergreen-ils.org
>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-catalogers
>
> -- 
> Kathy Lussier
> Project Coordinator
> Massachusetts Library Network Cooperative
> (508) 343-0128
> klussier at masslnc.org
> Twitter:http://www.twitter.com/kmlussier
>
>
> _______________________________________________
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> Evergreen-catalogers at list.evergreen-ils.org
> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-catalogers

-- 
Linda VanderMeulen
Lake Agassiz Regional Library
118 5th St. S.
Moorhead, MN 56560
218-233-3757, ext. 131
www.larl.org

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