[Evergreen-catalogers] Authority records

Thu May 31 14:56:21 EDT 2018

Hi Josh,

When we bring in new records we have to edit them manually. I really
haven't kept up with that unless someone reports a problem with not finding
the variant form of the name. I have a list of edited authority records so
it wouldn't be hard to go through it on a regular basis to catch new
entries. We send our records out for authority control quarterly. We do not
load back in records we have edited so previously edited main entries
should remain edited.

I don't see users going to the browse list either. I'd like to see public
service librarians make more use of it. Of course for us, the improvements
are only four days old.

Janet

On Thu, May 31, 2018 at 2:27 PM, Josh Stompro <stomproj at exchange.larl.org>
wrote:

> Thanks Janet,
>
>
>
> How did bringing in new records work when you had modified the authority
> record?  Would you need to validate and pick the modified entry each time
> you brought in a new record that had the original correct entry?
>
>
>
> We are still on an older version of evergreen that doesn’t have the 4xx
> and 5xx references in browse, but I just don’t see customers ever deciding
> to use browse over the basic search.
>
>
>
> Josh Stompro - LARL IT Director
>
>
>
> *From:* Evergreen-catalogers [mailto:evergreen-catalogers-
> bounces at list.evergreen-ils.org] *On Behalf Of *Janet Schrader
> *Sent:* Wednesday, May 30, 2018 4:50 PM
> *To:* Evergreen Community Catalogers <evergreen-catalogers at list.
> evergreen-ils.org>
> *Subject:* Re: [Evergreen-catalogers] Authority records
>
>
>
> Hi Josh,
>
>
>
> For CWMARS the browse search shows the cross-references. The 4xx fields
> display with a *See *reference to the term in the 1xx fields. The 5xx
> field creates *See also* references. As far as I know this only happens
> with browse searching and does not get included in advanced searches.
>
>
>
> Before this was working I was editing the authority record (<gasp>) to
> include the alternate form of the name as a qualifier. The system updated
> all the headings linked to the authority record, some unlinked headings I
> edited manually. I preferred this to adding 700 fields or indexing the
> 245|c as it can be undone just as easily. It certainly stopped most
> complaints about the main entry not matching the name on the item.
>
>
>
> Thus the main entry of *Pelzer, David J*. would look like *Pelzer, David
> J. (Dave)*.
>
>
>
> Even though we now have cross-references in browse I think patrons (and
> most staff) are still searching the author as a regular OPAC search.
>
>
>
>
>
>
>
> Janet
>
>
>
>
> [image:
> https://lh3.googleusercontent.com/bSd7D8g3VXi0D27vqlwdEBAUuPEYzFQNZVljNyCgRnefpl8eEyjF52SOpmhvBVlZ8DfMuAUvg24dRX1CG2tFVlm6VpHVAPOVJ4vho7b3jgZ--7YybCEFu-wJkv-y2Jg1dYKRYcLA]
>
>
>
> *Janet Schrader*
>
> Bibliographic Services Supervisor | CW MARS
>
> 67 Millbrook Street, Suite 201, Worcester, MA 01606
>
> P: 508-755-3323 x 325 | F: 508-757-7801
> ------------------------------
>
> jschrader at cwmars.org  ||  http;//cwmars.org <http://www.cwmars.org/>
>
>
>
>
>
> On Wed, May 30, 2018 at 5:04 PM, Josh Stompro <stomproj at exchange.larl.org>
> wrote:
>
> Hello, we recently have had several questions from staff about customers
> not being able to find titles because the authorized form is different from
> what is on the cover/amazon.com.
>
>
>
> So I’m curious what the current method is for dealing with this?  Do you
> add 700 fields with the cover form?  Do you index the 245c as an added
> author?  Do you tell everyone to use the keyword search?
>
>
>
> Examples:
>
> Author search for “Pelzer, Dave” when the authorized form is “Pelzer,
> David J.”
>
> Author search for “J. A. Jance” where the authorized form is “Jance,
> Judith A.”
>
>
>
> I’m also curious if anyone knows of a plan to allow the 400 field data to
> be included in the non browse indices?  Does anyone have opinions on how it
> should work?  I’m toying with a quick script that just shoves the 400 data
> into the author index for linked personal name authorities.  But I’m not
> sure if that is the correct approach.
>
>
>
> Josh Stompro - LARL IT Director
>
>
>
> *From:* Evergreen-catalogers [mailto:evergreen-catalogers-
> bounces at list.evergreen-ils.org] *On Behalf Of *Kate Coleman
> *Sent:* Monday, April 23, 2018 8:38 AM
> *To:* Evergreen Community Catalogers <evergreen-catalogers at list.
> evergreen-ils.org>
> *Subject:* Re: [Evergreen-catalogers] Authority records
>
>
>
> I'm hoping to be able to learn something from any answers you received. We
> just implemented authority (using MARCive) for the first time in our
> consortium, and unfortunately, I'm pretty lost at HOW it's supposed to
> work, because it's nothing like authority catalogs I've used in the past.
> At the Evergreen pre-conference, there's a whole morning workshop about
> authorities, so I'm hoping to learn a lot that day.
>
>
> Kate Coleman
> Jefferson County Library - Central Services
> Technical Services Supervisor
> 5678 State Rd. PP
> High Ridge, MO 63049
> 636-677-8689
> Fax: 636--677-1769
> kcoleman at jeffcolib.org
>
> [image:
> https://docs.google.com/uc?export=download&id=0B9TS4tJXQ3d3UkpzRGVsWm5rZTQ&revid=0B9TS4tJXQ3d3V2RnZFBpZUZyTHQyblpZdGM3bjlrdTVSdVhRPQ]
>
>
>
> On Mon, Apr 23, 2018 at 5:12 AM, Theresa Baker <
> Theresa.Baker at kentonlibrary.org> wrote:
>
> Good Morning,
>
>
>
> My library is just getting started importing authority records.  My
> question is about searching.  Once we’ve imported an authority record for
> an author we are able to browse the catalog and it shows the See
> references, however when we do an author search from the advanced search
> for a variant name from the 400 field of the authority record, we don’t get
> any hits.  How do we get Evergreen to recognize the 400 fields in the
> authority records?  Thank you.
>
>
>
> Theresa Baker, MLIS
>
> Cataloger Librarian
>
> Administration Center
>
> 3095 Hulbert Ave., Erlanger, KY 41018
>
> 859-578-7922
>
> Theresa.Baker at kentonlibrary.org
>
> [image: cid:image001.jpg at 01D3F8B7.3F3751D0]
>
>
>
>
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