[Evergreen-catalogers] Record bucket ownership

[Elaine Hardy]

First off, congratulations on your retirement!

As far as I know, there is no way to change ownership of buckets, at least
on the front end. There might be a database way to do so. I don't know if
it has made it to launchpad; but, that has been a wishlist item for some
time. You used to be able to put records/items in pending and then transfer
to a different bucket; but, since pending empties a bucket now, I don't
think a nonowner can do that anymore.

Preventing duplicates is why we get all our permanent bib records  from one
source and all acq items have to be transferred to a permanent, OCLC,
record at cataloging. And why we import those records one at a time via the
Z39.50 gateway. We are fortunate that GPLS provides all Georgia public
library systems, including those not in PINES, with an annual subscription
to OCLC. While not eliminating new duplicates, since OCLC has far, far more
duplicates not than it did, it does help. Most of our duplicates are
leftovers from migrations, which we do work on when we can.

J. Elaine Hardy, PINES and Collaborative Projects Manager
------------------------------

Georgia Public Library Service

2872 Woodcock Blvd., Suite 250 | Atlanta, GA 30341

(404) 235-7128 | ehardy at georgialibraries.org

(404) 548-4241 | Cell

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On Thu, Jan 6, 2022 at 2:13 AM Janet Schrader via Evergreen-catalogers <
evergreen-catalogers at list.evergreen-ils.org> wrote:

> Hi Everyone,
>
> I finally realized why it's not possible to select records in a queue from
> an item load and move them to a bucket. The records I wanted to put in the
> bucket were ones where the incoming record matched on duplicates in the
> database. Until the records are loaded, they do not exist in the system,
> i.e. only imported records can move to a bucket.
>
> In order to get the duplicates into the bucket, my staff went through the
> duplicate matches manually and loaded the record/item. Then I had a queue
> of imported records which I then copied to a bucket. It would still be
> nice (wishlist idea here) to be able to select specific records for the
> bucket.
>
> Right now I do have the buckets of duplicates. I know I can export out the
> records and use MARCedit to create a spreadsheet. I would really like to be
> able for staff to work directly from the bucket. I was showing one person
> how to copy the ISBN and search it and she has amazing copy and paste
> skills, click on the title link, copy the ISBN in the bib record display,
> paste into the search box, highlight the results list to put in a basket,
> move to bucket, and merge. Nearly as fast as I just typed that sentence.
>
> So now my question is, is there a way to change ownership of the record
> bucket?  If I share my buckets, the staff merging the records cannot remove
> them as they work through the list. They will also have the option of doing
> the export and creating the spreadsheet although there would be a learning
> curve to use MARCedit to export the tab delimited file. I've done it a lot
> and I still end up with a spreadsheet missing a crucial column either
> because I forgot it or had a typo in the MARC tag/subfield.
>
> As some of you may have heard, I am retiring at the end of the month.
> These three item loads for the new libraries are among the last projects
> I'm trying to complete and the duplicate records are killing us. I also
> ended up with a problem with updating our Illegal aliens subject headings
> due to conflicts with authority records, but that's a question for another
> email.
>
>
>
> Thanks,
> Janet
>
>
> Janet Schrader
>
> Bibliographic Services Supervisor | CW MARS
>
> 67 Millbrook Street, Suite 201, Worcester, MA 01606
>
> P: 508-755-3323 x 325 | F: 508-757-7801
>
> ------------------------------
>
> jschrader at cwmars.org  ||  http;//cwmars.org <http://www.cwmars.org/>
>
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>
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