[Evergreen-catalogers] Record bucket ownership

Fri Jan 7 12:49:56 EST 2022

Hi Elaine,
Most of the duplicates we are finding are for older publications, like in
the 1960s, 70s, and 80s. These pre-date our using OCLC as our single source
of bib records. We started OCLC only around 1996. Prior to that we created
our database with LC tapes and then used UTLAS as a source of records.
Before migrating to EG, our previous system couldn't handle the size of our
database so it was split between the Central Mass region and the Western
Region.

When we migrated to EG, these two databases had to be re-merged. The
original fingerprint for record matching was too strict and had to be
tweaked. It wouldn't match "Harper" with "Harper & Row" for example. After
the merging we ran a deduplication process that merged all records matching
on OCLC numbers. I don't think we merged based on anything else. This did
not match the old UTLAS records and those are the ones we are finding now.

Only central site staff and libraries that are OCLC members can add records
to the database. The OCLC libraries use Z39.50 and, while supposed to check
for existing records in the database before importing, may import
duplicates although that doesn't seem to be a big problem.

Janet

Janet Schrader

Bibliographic Services Supervisor | CW MARS

67 Millbrook Street, Suite 201, Worcester, MA 01606

P: 508-755-3323 x 325 | F: 508-757-7801

------------------------------

jschrader at cwmars.org  ||  http;//cwmars.org <http://www.cwmars.org/>

On Thu, Jan 6, 2022 at 7:37 AM Elaine Hardy via Evergreen-catalogers <
evergreen-catalogers at list.evergreen-ils.org> wrote:

> First off, congratulations on your retirement!
>
> As far as I know, there is no way to change ownership of buckets, at least
> on the front end. There might be a database way to do so. I don't know if
> it has made it to launchpad; but, that has been a wishlist item for some
> time. You used to be able to put records/items in pending and then transfer
> to a different bucket; but, since pending empties a bucket now, I don't
> think a nonowner can do that anymore.
>
> Preventing duplicates is why we get all our permanent bib records  from
> one source and all acq items have to be transferred to a permanent, OCLC,
> record at cataloging. And why we import those records one at a time via the
> Z39.50 gateway. We are fortunate that GPLS provides all Georgia public
> library systems, including those not in PINES, with an annual subscription
> to OCLC. While not eliminating new duplicates, since OCLC has far, far more
> duplicates not than it did, it does help. Most of our duplicates are
> leftovers from migrations, which we do work on when we can.
>
> J. Elaine Hardy, PINES and Collaborative Projects Manager
> ------------------------------
>
> Georgia Public Library Service
>
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>
> (404) 235-7128 | ehardy at georgialibraries.org
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>
> On Thu, Jan 6, 2022 at 2:13 AM Janet Schrader via Evergreen-catalogers <
> evergreen-catalogers at list.evergreen-ils.org> wrote:
>
>> Hi Everyone,
>>
>> I finally realized why it's not possible to select records in a queue
>> from an item load and move them to a bucket. The records I wanted to put in
>> the bucket were ones where the incoming record matched on duplicates in the
>> database. Until the records are loaded, they do not exist in the system,
>> i.e. only imported records can move to a bucket.
>>
>> In order to get the duplicates into the bucket, my staff went through the
>> duplicate matches manually and loaded the record/item. Then I had a queue
>> of imported records which I then copied to a bucket. It would still be
>> nice (wishlist idea here) to be able to select specific records for the
>> bucket.
>>
>> Right now I do have the buckets of duplicates. I know I can export out
>> the records and use MARCedit to create a spreadsheet. I would really like
>> to be able for staff to work directly from the bucket. I was showing one
>> person how to copy the ISBN and search it and she has amazing copy and
>> paste skills, click on the title link, copy the ISBN in the bib record
>> display, paste into the search box, highlight the results list to put in a
>> basket, move to bucket, and merge. Nearly as fast as I just typed that
>> sentence.
>>
>> So now my question is, is there a way to change ownership of the record
>> bucket?  If I share my buckets, the staff merging the records cannot remove
>> them as they work through the list. They will also have the option of doing
>> the export and creating the spreadsheet although there would be a learning
>> curve to use MARCedit to export the tab delimited file. I've done it a lot
>> and I still end up with a spreadsheet missing a crucial column either
>> because I forgot it or had a typo in the MARC tag/subfield.
>>
>> As some of you may have heard, I am retiring at the end of the month.
>> These three item loads for the new libraries are among the last projects
>> I'm trying to complete and the duplicate records are killing us. I also
>> ended up with a problem with updating our Illegal aliens subject headings
>> due to conflicts with authority records, but that's a question for another
>> email.
>>
>>
>>
>> Thanks,
>> Janet
>>
>>
>> Janet Schrader
>>
>> Bibliographic Services Supervisor | CW MARS
>>
>> 67 Millbrook Street, Suite 201, Worcester, MA 01606
>>
>> P: 508-755-3323 x 325 | F: 508-757-7801
>>
>> ------------------------------
>>
>> jschrader at cwmars.org  ||  http;//cwmars.org <http://www.cwmars.org/>
>>
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