[Evergreen-general] Documentation for item status

[Elaine Hardy]

Benjamin,

I have documented statuses for PINES that might answer some of your
questions --
https://pines.georgialibraries.org/dokuwiki/doku.php?id=cat:status_of_items

I do indicate where statuses are staff editable/assignable or system
controlled. System controlled means that the status cannot be set in the
holdings editor.

Most statuses get set to reshelving at checkin. Cataloging does not and
would need to be edited manually to available (reshelving is system
controlled). Temporarily unavailable does. The best way to find out how
your locally created locations work is to check them in and see what
happens.


I am not sure what defines the status after the interval expires. For PINES
the status is "available" but I don't know where the definition/coding for
that is and whether it is controllable by settings.

Hope this helps!

Elaine






J. Elaine Hardy, PINES and Collaborative Projects Manager
------------------------------

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On Thu, May 25, 2023 at 12:08 PM Benjamin Kalish via Evergreen-general <
evergreen-general at list.evergreen-ils.org> wrote:

> Hi, folks!
>
> I've been unable to find documentation of how item statuses work! Could
> someone point me in the right direction?
>
> I know there is a list of item status and instructions for adding new
> status at Evergreen docs / System Administration From the Staff Client /
> Item Statuses
> <https://docs.evergreen-ils.org/eg/docs/3.8/admin/copy_statuses.html#:~:text=To%20navigate%20to%20the%20item,of%20items%20in%20your%20system.>,
> but it leaves some fundamental questions unanswered:
>
>    - Besides staff editing an item directly, what are the other
>    conditions that cause the item status to change, and how do they change?
>    - Do all items get reshelving status on check in?
>    - When reshelving status expires, what determines the new status?
>
> I'm particularly interested in how items with status custom statuses (we
> use In Library Use, Display, and Storage a lot at my library) change on
> checkin, but I feel like all of this should be well documented in some easy
> to find place.
>
> Benjamin Kalish
> Forbes Library / 413-587-1012 / bkalish at forbeslibrary.org
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