[Evergreen-governance-l] [OPEN-ILS-GENERAL] Details of fiscal sponsorship agreement for Evergreen & Conservancy

[Lori Ayre]

Looks good to me, Dan.  How exciting!

As to an email contact, can we set a forwarding email address (e.g.
governance at evergreen-ils.org) that will allow us to change/add forwardees as
needed?  I recommend setting up Dan, Galen, & Elizabeth as recipients of all
things sent to governance at evergreen-ils.org (or something similar) for now.

I'm in favor of assigning 10% of assets to SFC.

Lori

On Tue, Dec 7, 2010 at 8:43 AM, Dan Scott <dan at coffeecode.net> wrote:

> Following on my Nov. 10th email and the general agreement indicated both
> on the mailing lists and at the last Evergreen Govenernance meeting, I
> have attached LaTex and PDF versions of an updated fiscal sponsorship
> agreement between Evergreen and the Conservancy that I would like to
> propose we forward to Bradley Kuhn of the Software Freedom Conservancy.
>
> Bradley gave us a walkthrough of the sections of the document in his
> email to the project
> (
> http://libmail.georgialibraries.org/pipermail/open-ils-general/2010-October/003540.html
> ),
> so I'll highlight the changes that I've made to the document:
>
> 1. In general, change the references to "the Developer[s]" to "the
> Interim Oversight Board" and include the list of all members of the
> Interim Governance Committee as taken from one of the most recent drafts
> of the proposed rules of governance for the Evergreen Software
> Foundation. Bradley had suggested that we should have all members of the
> Interim Governance Committee sign the sponsorship agreement with the
> Software Freedom Conservancy, so I have also included spots for each
> name for signing the document at the end of the agreement.
>
> 2. Fees: I _believe_ we discussed this at the last Governance Committee
> meeting, but don't see it in the minutes - did we agree to directing 10%
> of project revenues to the Conservancy for the purposes of offsetting
> their overhead (banking, bookkeeping, reporting, etc)? There had been
> suggestions that Georgia and Michigan were willing to contribute the
> proceeds from their respective conferences to the Conservancy, but as we
> don't expect to be rolling in revenue for the foreseeable future, I
> think we had agreed to the standard (for umbrella organizations) 10% fee
> structure, which would leave 90% of the conference proceeds to be
> directed (if necessary) towards some greater good of the project. I also
> seem to recall that we would revisit the percentage after some period of
> time - certainly after we finalize and adopt our official rules of
> governance.
>
> 3. Representation of the Project to the Conservancy: At the last
> Governance Committee meeting, we agreed to have Elizabeth McKinney,
> Galen Charlton, and Dan Scott represent the Evergreen project to the
> Conservancy (that is, have the power to direct project funds to be used
> in some way). We also agreed that these representatives would consult
> with the Governance Committee. I've written that two of the three
> representatives need to consent to a particular direction to the
> Conservancy (giving us the ability to avoid paralysis in the short term
> if one of the representatives is incapacitated for some reason;
> presumably this section would be rewritten to change the
> representatives' names in the longer term in that scenario).
>
> **QUESTION**: There have been some members of the Interim Governance
> Committee
> that have been inactive in the Governance process. Do we want to pare
> the list down?
>
> **ACTION**: The agreement calls for a primary mailing address for the
> Evergreen project. Suggestions? Georgia PINES?
>
>
>
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