[Evergreen-governance-l] FW: [OPEN-ILS-GENERAL] Details of fiscal sponsorship agreement for Evergreen & Conservancy

[Watson, Sylvia]

Group:

1.       With regard to the proposed agreement between the Evergreen group and the Conservancy, the purpose of the Project is stated as simply to produce and distribute the Evergreen software.  According to the agreement, all funds must be spent according to that purpose.  Is the Conservancy going to interpret that purpose broadly so that if the group wanted to spend funds on the conference, reimbursing board members for expenses, indemnifying board members, or other ancillary things down the road once the group agrees on governance rules, there wouldn't be any problem doing so, or would  a new agreement need to be signed outlining a redefined purpose?

2.      With regard to representation of the Project in the Conservancy, I have a few suggestions to modify the language in Clause 6.  Based on the fact that the Conservancy wants the whole Interim Oversight Board to sign the agreement, it seems that the Conservancy is recognizing the Interim Oversight Board as the decision-making body for the Evergreen Project.  I believe that was still the group's intent as well.  In recognition of this, I would like to propose that the language in Clause 6 be modified a bit to clarify relationship and responsibilities.  I have provided sample language below.   Also, I added in a mechanism that provides for the replacement of Elizabeth, Galen, and/or Dan, in the event it becomes necessary - either due to inability to continue to serve or some other reason.   I assume at some point there will be a board president who would be a rational choice as the spokesperson to relay official communication between the Conservancy and the Project, as opposed to a group of 3 people as it is now set up.

Existing Clause:  6. Representation of the Project in the Conservancy.
The Interim Oversight Board, each a signatory hereto, shall represent the Project in its official communication with the Conservancy. The Interim Oversight Board have appointed Elizabeth McKinney, Galen Charlton, and Dan Scott (the "Representatives") as the three representatives with the power to represent the Project. Two of the three Representatives must indicate their approval of an action.

Proposed Revised Clause:  6. Representation of the Project in the Conservancy.
The Interim Oversight Board have appointed Elizabeth McKinney, Galen Charlton, and Dan Scott (the "Representatives") to represent the Project in its official communication with the Conservancy.  Two of the three Representatives must communicate to the Conservancy that a requested action has been approved by the Interim Oversight Board.  The Interim Oversight Board, or any successor permanent board, reserves the right to appoint different Representatives by majority vote.  In the event different Representatives are appointed, the Project will notify the Conservancy of the new Representative(s).

3.      With regard to the physical address noted on the agreement, I like Dan's idea of using Georgia PINES.


Sylvia Watson
Indiana State Library


________________________________________
From: evergreen-governance-l-bounces at list.georgialibraries.org [evergreen-governance-l-bounces at list.georgialibraries.org] On Behalf Of Dan Scott [dan at coffeecode.net]
Sent: Tuesday, December 07, 2010 4:45 PM
To: Evergreen Discussion Group
Cc: evergreen-governance-l at list.georgialibraries.org; Bradley M. Kuhn
Subject: Re: [Evergreen-governance-l] [OPEN-ILS-GENERAL] Details of fiscal sponsorship agreement for Evergreen & Conservancy

On Tue, Dec 07, 2010 at 01:34:40PM -0800, Georgette Rogers wrote:
> For whatever reason, I cannot get this to open, could you resent it in another format?

Hi Georgette:

If your email client didn't like how the PDF was attached to my message,
perhaps you'll have more luck with the draft sponsorship agreement in
PDF format at http://evergreen-ils.org/dokuwiki/doku.php?id=governance:structure

See the first link under the heading "Conservancy application" called:

'Draft: Sponsorship agreement as of 2010-12-07 - for comment'

Dan
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