[evergreen-outreach] More ALA AV Fun (Not)

[rogan.hamby at gmail.com]

Quick follow up, how were the AV expenses paid for, from the Evergreen
community funds?

On Fri, Jun 7, 2019 at 1:58 PM <rogan.hamby at gmail.com> wrote:

> I did ask the board but I just checked and don't see that the email
> actually went through so I may have to send it again.  In a room of that
> size I would feel comfortable projecting but I don't know about all of the
> attendees.  I would be a little concerned if someone is more soft spoken.
> I'm a bit disgruntled that they let you pay for the mics and then only
> after tell you that you need to pay for the speakers separately.  Budget
> wise we should be OK but the term 'racket' feel a bit close to reality.
>
> I'm going to resend my email and will update.
>
> On Fri, Jun 7, 2019 at 1:15 PM Deborah Luchenbill <
> deborah at mobiusconsortium.org> wrote:
>
>> For real.
>>
>> I'm fine with going ahead with it, and definitely want panelists to be
>> comfortable and people be able to hear, but also...
>>
>> I decided to try and see if I could get stats on the room we'll be
>> in...y'all, it's 28x25, 700 square feet, 14-ft. ceilings, with a max
>> capacity, theater-style, of 56 (room 148).
>> http://eventsdc.com/Attachments/Convention-Center/Floorplans-Apr2011.aspx
>>
>> Do we need mics at all?  If we cut out both mics and the sound system,
>> we'd just have to pay for the projector package, which should be closer to
>> $650, I think.
>>
>> Debbie
>>
>> Debbie Luchenbill
>> Evergreen Coordinator
>> MOBIUS
>> 111 E. Broadway, Ste. 220
>> Columbia, MO  65203
>> debbie at mobiusconsortium.org <deborah at mobiusconsortium.org>
>> 573-234-4914
>> https://mobiusconsortium.org <http://mobiusconsortium.org>
>> Missouri Evergreen Help Desk: help at mobiusconsortium.org / 877-312-3517
>> http://libraries.missourievergreen.org
>> Pronouns: She/Her/Hers
>>
>>
>> On Fri, Jun 7, 2019 at 11:59 AM Andrea Buntz Neiman <
>> abneiman at equinoxinitiative.org> wrote:
>>
>>> What a racket!
>>>
>>> The total of the line items for printing (which of course was sponsored)
>>> and ALA comes to $1345, and total ALA costs come to $1149.20 so we should
>>> be OK in terms of total outreach budget, though I am not certain of the
>>> actuals on other line items.
>>>
>>> Rogan, did you ask the Board about moving among line items?
>>>
>>> We could also cancel a mic, but honestly that's not going to save much
>>> money, relatively.
>>>
>>> I think we just chalk this up to lessons learned and adjust our next
>>> budget request accordingly.
>>>
>>> ABN
>>>
>>> On Fri, Jun 7, 2019 at 12:54 PM Deborah Luchenbill <
>>> deborah at mobiusconsortium.org> wrote:
>>>
>>>> Well, apparently the ALA person was wrong.  PRG, the tradeshow company,
>>>> says we do need to pay for the sound system for the microphones.  With the
>>>> additional $300, plus tax and the additional labor charge, that adds
>>>> $346.50 to the $802.70 that I paid yesterday (which was broken down as:
>>>> $475 for screen-projector-stand; $70 for two mics, $225 for labor, $32.70
>>>> for equipment tax).
>>>>
>>>> So, do we have that kind of money to move around in our budget?  Do we
>>>> cancel the mics and just hope there are not enough people in attendance to
>>>> need them (there are, atm, 45 people who have added it to their
>>>> schedules)?  I kinda feel like this is a ridiculously high expense for a
>>>> one-hour session, but...it is a national conference, I guess.
>>>>
>>>> (Who knew that this was going to be the most complicated part of the
>>>> program planning?!)
>>>>
>>>> Debbie
>>>>
>>>> Debbie Luchenbill
>>>> Evergreen Coordinator
>>>> MOBIUS
>>>> 111 E. Broadway, Ste. 220
>>>> Columbia, MO  65203
>>>> debbie at mobiusconsortium.org <deborah at mobiusconsortium.org>
>>>> 573-234-4914
>>>> https://mobiusconsortium.org <http://mobiusconsortium.org>
>>>> Missouri Evergreen Help Desk: help at mobiusconsortium.org / 877-312-3517
>>>> http://libraries.missourievergreen.org
>>>> Pronouns: She/Her/Hers
>>>> _______________________________________________
>>>> evergreen-outreach mailing list
>>>> evergreen-outreach at list.evergreen-ils.org
>>>>
>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-outreach
>>>>
>>>
>>>
>>> --
>>> Andrea Buntz Neiman, MLS
>>> Project Manager for Software Development
>>> Equinox Open Library Initiative
>>> abneiman at equinoxinitiative.org
>>> 1-877-OPEN-ILS (673-6457) x5583
>>> *www.equinoxinitiative.org <http://www.equinoxinitiative.org>*
>>>
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>
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