[evergreen-outreach] More ALA AV Fun (Not)

[Deborah Luchenbill]

I got in touch with Galen yesterday afternoon about payment, and he agreed
we could put it on my MOBIUS credit card, which will then be added to the
finances the Board/Project owes MOBIUS once the Project receives its money
from the SFC.  I assume we'd do the same with this extra charge.  I didn't
have a personal card I was comfortable putting that much on, so this was a
good solution.

Debbie

Debbie Luchenbill
Evergreen Coordinator
MOBIUS
111 E. Broadway, Ste. 220
Columbia, MO  65203
debbie at mobiusconsortium.org <deborah at mobiusconsortium.org>
573-234-4914
https://mobiusconsortium.org <http://mobiusconsortium.org>
Missouri Evergreen Help Desk: help at mobiusconsortium.org / 877-312-3517
http://libraries.missourievergreen.org
Pronouns: She/Her/Hers


On Fri, Jun 7, 2019 at 1:00 PM <rogan.hamby at gmail.com> wrote:

> Quick follow up, how were the AV expenses paid for, from the Evergreen
> community funds?
>
> On Fri, Jun 7, 2019 at 1:58 PM <rogan.hamby at gmail.com> wrote:
>
>> I did ask the board but I just checked and don't see that the email
>> actually went through so I may have to send it again.  In a room of that
>> size I would feel comfortable projecting but I don't know about all of the
>> attendees.  I would be a little concerned if someone is more soft spoken.
>> I'm a bit disgruntled that they let you pay for the mics and then only
>> after tell you that you need to pay for the speakers separately.  Budget
>> wise we should be OK but the term 'racket' feel a bit close to reality.
>>
>> I'm going to resend my email and will update.
>>
>> On Fri, Jun 7, 2019 at 1:15 PM Deborah Luchenbill <
>> deborah at mobiusconsortium.org> wrote:
>>
>>> For real.
>>>
>>> I'm fine with going ahead with it, and definitely want panelists to be
>>> comfortable and people be able to hear, but also...
>>>
>>> I decided to try and see if I could get stats on the room we'll be
>>> in...y'all, it's 28x25, 700 square feet, 14-ft. ceilings, with a max
>>> capacity, theater-style, of 56 (room 148).
>>> http://eventsdc.com/Attachments/Convention-Center/Floorplans-Apr2011.aspx
>>>
>>> Do we need mics at all?  If we cut out both mics and the sound system,
>>> we'd just have to pay for the projector package, which should be closer to
>>> $650, I think.
>>>
>>> Debbie
>>>
>>> Debbie Luchenbill
>>> Evergreen Coordinator
>>> MOBIUS
>>> 111 E. Broadway, Ste. 220
>>> Columbia, MO  65203
>>> debbie at mobiusconsortium.org <deborah at mobiusconsortium.org>
>>> 573-234-4914
>>> https://mobiusconsortium.org <http://mobiusconsortium.org>
>>> Missouri Evergreen Help Desk: help at mobiusconsortium.org / 877-312-3517
>>> http://libraries.missourievergreen.org
>>> Pronouns: She/Her/Hers
>>>
>>>
>>> On Fri, Jun 7, 2019 at 11:59 AM Andrea Buntz Neiman <
>>> abneiman at equinoxinitiative.org> wrote:
>>>
>>>> What a racket!
>>>>
>>>> The total of the line items for printing (which of course was
>>>> sponsored) and ALA comes to $1345, and total ALA costs come to $1149.20 so
>>>> we should be OK in terms of total outreach budget, though I am not certain
>>>> of the actuals on other line items.
>>>>
>>>> Rogan, did you ask the Board about moving among line items?
>>>>
>>>> We could also cancel a mic, but honestly that's not going to save much
>>>> money, relatively.
>>>>
>>>> I think we just chalk this up to lessons learned and adjust our next
>>>> budget request accordingly.
>>>>
>>>> ABN
>>>>
>>>> On Fri, Jun 7, 2019 at 12:54 PM Deborah Luchenbill <
>>>> deborah at mobiusconsortium.org> wrote:
>>>>
>>>>> Well, apparently the ALA person was wrong.  PRG, the tradeshow
>>>>> company, says we do need to pay for the sound system for the microphones.
>>>>> With the additional $300, plus tax and the additional labor charge, that
>>>>> adds $346.50 to the $802.70 that I paid yesterday (which was broken down
>>>>> as: $475 for screen-projector-stand; $70 for two mics, $225 for labor,
>>>>> $32.70 for equipment tax).
>>>>>
>>>>> So, do we have that kind of money to move around in our budget?  Do we
>>>>> cancel the mics and just hope there are not enough people in attendance to
>>>>> need them (there are, atm, 45 people who have added it to their
>>>>> schedules)?  I kinda feel like this is a ridiculously high expense for a
>>>>> one-hour session, but...it is a national conference, I guess.
>>>>>
>>>>> (Who knew that this was going to be the most complicated part of the
>>>>> program planning?!)
>>>>>
>>>>> Debbie
>>>>>
>>>>> Debbie Luchenbill
>>>>> Evergreen Coordinator
>>>>> MOBIUS
>>>>> 111 E. Broadway, Ste. 220
>>>>> Columbia, MO  65203
>>>>> debbie at mobiusconsortium.org <deborah at mobiusconsortium.org>
>>>>> 573-234-4914
>>>>> https://mobiusconsortium.org <http://mobiusconsortium.org>
>>>>> Missouri Evergreen Help Desk: help at mobiusconsortium.org / 877-312-3517
>>>>> http://libraries.missourievergreen.org
>>>>> Pronouns: She/Her/Hers
>>>>> _______________________________________________
>>>>> evergreen-outreach mailing list
>>>>> evergreen-outreach at list.evergreen-ils.org
>>>>>
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-outreach
>>>>>
>>>>
>>>>
>>>> --
>>>> Andrea Buntz Neiman, MLS
>>>> Project Manager for Software Development
>>>> Equinox Open Library Initiative
>>>> abneiman at equinoxinitiative.org
>>>> 1-877-OPEN-ILS (673-6457) x5583
>>>> *www.equinoxinitiative.org <http://www.equinoxinitiative.org>*
>>>>
>>> _______________________________________________
>>> evergreen-outreach mailing list
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>>>
>>
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