[evergreen-outreach] scheduling the virtual conference

Mon Apr 13 16:32:29 EDT 2020

Hi all,

I have updated the spreadsheet with two tabs - one containing our yeses and
maybes from the original presentation set, and one with everyone's email.
We have 22 yeses, including the keynote (yay!) and 4 Rountables / Interest
Groups. There are 6 maybes, including another Roundtable.

I included the audience and track as submitted by presenters, as well as my
highly subjective "Category" and a possible Track 1 / Track 2 assignment,
which roughly corresponds to the technical level of the presentation. If we
wanted to run sessions concurrently (which I think is a decent idea), I
think we could run Track 1 and Track 2 against each other with minimal
conflict. I've left the keynote as its own thing.

If we do three days, this is 7 slots per day (9 if all of our maybes are
yeses). Doing two roughly-even tracks means we can do about 3-4 hours per
day - I'm thinking afternoon would be best to accommodate our West Coast
people.

Equinox might be willing to sponsor captioning of presentations in lieu of
its regular sponsorship, and Angela Kilsdonk is looking into pricing
options for that. We have had a really positive response from institutions
with Zoom, Hangouts, and GoToMeeting subscriptions, with GPLS, NC Cardinal,
Indiana State Library, MOBIUS, and Equinox all offering virtual meeting
space.

Next steps:
1) Survey presenters for times. I'm thinking Tues / Weds / Thurs in the
following weeks - 5/18, 5/25, 6/1, 6/8. Are there other thoughts/comments
here?
2) Ascertain which orgs' software we will be using and how registration
works for each of them; identify presentation wranglers where needed
3) Look into donation options

I can put together the survey, pending the date; can anyone else help with
the other two? Do we want to have a meeting later this week to discuss any
of this?

Thanks,
ABN

On Thu, Apr 9, 2020 at 9:56 AM Andrea Buntz Neiman <
abneiman at equinoxinitiative.org> wrote:

> +1 for poll on Monday - I will reach out today to the people I haven't
> heard from.
>
> I did have a couple others RSVP, so we're up to 19 + Rogan's SQL
> presentation.
>
> ABN
>
>
>
> On Thu, Apr 9, 2020 at 8:23 AM <rogan.hamby at gmail.com> wrote:
>
>> Three days sounds good.  Give it until Monday and query the presenters
>> with a poll for dates?
>>
>> On Wed, Apr 8, 2020 at 11:15 AM Andrea Buntz Neiman <
>> abneiman at equinoxinitiative.org> wrote:
>>
>>> Here's my yeses so far, including their original audience level and
>>> tracks (note that I only included primary contact, and not all presenters,
>>> though I do have that info):
>>>
>>> Rogan Hamby Making it Rain : How To Talk About Open Source Value Novice
>>> General
>>> Rogan Hamby Herding (Bibliographic) Cats: A Mass Cleanup of Fixed Field
>>> Data Intermediate End User
>>> Lynn Floyd AsciiDoc, let's get started Novice General
>>> Andrea Buntz Neiman But wait! There’s more: New feature highlight for
>>> 3.4 and 3.5 Novice General
>>> Andrea Buntz Neiman How to write requirements, or, You can’t always get
>>> what you want, but you can get close Intermediate Management /
>>> Leadership
>>> Michele Morgan If This Then That: Action Triggers are More Than Just
>>> Notices Intermediate General
>>> J. Sara Paulk Reports that will help your patrons now Novice End User
>>> Elizabeth McKinney Consortium Leaders Roundtable Roundtable / IG
>>> Terran McCanna OPAC Usability Study Results Novice General
>>> Terran McCanna Batch Creation of Student Cards
>>> Novice
>>> General
>>> Benjamin Murphy Rethinking Patron and Staff Permission Groups in NC
>>> Cardinal Intermediate General
>>> Chris Sharp Understanding Evergreen Reports Preconf
>>> Galen Charlton Making Perl work for you in Evergreen Preconf
>>> Rogan Hamby Working with MARC Records in Perl Preconf
>>> Terran McCanna Evergreen Self-Check Round Table Roundtable / IG
>>> Chris Sharp SysAdmin Interest Group Roundtable / IG
>>> John Rempel Keynote Keynote
>>>
>>> On Wed, Apr 8, 2020 at 11:11 AM Andrea Buntz Neiman <
>>> abneiman at equinoxinitiative.org> wrote:
>>>
>>>> So, we have 17 presentations so far including the keynote & some
>>>> interest groups (and an 18th if you want to do the SQL one, Rogan). There
>>>> are 10 presentations and a handful of interest groups that I'm still
>>>> awaiting yes/no answers from.
>>>>
>>>> I think we'd almost have to go with 3 days, unless we're going to run
>>>> some concurrently. Are we open to the idea of doing tracks or groupings?
>>>> Like, "here's three presentations about reports" or whatever.
>>>>
>>>> On Wed, Apr 8, 2020 at 10:52 AM <rogan.hamby at gmail.com> wrote:
>>>>
>>>>> A quick (and modest) proposal.*
>>>>>
>>>>> Since we should have a pretty good idea soon of the number of programs
>>>>> that people are willing to migrate from the original conference to the
>>>>> virtual one that will give us a good idea of how many days to plan for.
>>>>> Once we have that I think we need to pick possible dates in late May or
>>>>> June and get a poll out as soon as possible. This may affect the proposals
>>>>> potentially. For example, there is one week in June that would make it
>>>>> nearly impossible for me to present.
>>>>>
>>>>> Do we think we're looking at two or three days?  Are we still leaning
>>>>> towards the end of weeks as we have done with the in-person conference?  If
>>>>> so I propose once we decide on 2 or 3 days we grab the Thurs/Fridays or
>>>>> Wed/Thursday/Fridays for the last week of May and all of June and get
>>>>> feedback from presenters about where they would have issues presenting due
>>>>> to other time commitments, perhaps in the form of a poll.  After that poll
>>>>> the wider community once we know the dates that work fo presenters.
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> * With apologies to Jonathan Swift.
>>>>>
>>>>> _______________________________________________
>>>>> evergreen-outreach mailing list
>>>>> evergreen-outreach at list.evergreen-ils.org
>>>>>
>>>>> http://list.evergreen-ils.org/cgi-bin/mailman/listinfo/evergreen-outreach
>>>>>
>>>>
>>>>
>>>> --
>>>> Andrea Buntz Neiman
>>>> Project Manager for Software Development
>>>> Equinox Open Library Initiative
>>>> abneiman at equinoxinitiative.org
>>>> 1-877-OPEN-ILS (673-6457) x5583
>>>> *www.equinoxinitiative.org <http://www.equinoxinitiative.org>*
>>>>
>>>
>>>
>>> --
>>> Andrea Buntz Neiman
>>> Project Manager for Software Development
>>> Equinox Open Library Initiative
>>> abneiman at equinoxinitiative.org
>>> 1-877-OPEN-ILS (673-6457) x5583
>>> *www.equinoxinitiative.org <http://www.equinoxinitiative.org>*
>>>
>>
>
> --
> Andrea Buntz Neiman
> Project Manager for Software Development
> Equinox Open Library Initiative
> abneiman at equinoxinitiative.org
> 1-877-OPEN-ILS (673-6457) x5583
> *www.equinoxinitiative.org <http://www.equinoxinitiative.org>*
>

-- 
Andrea Buntz Neiman
Project Manager for Software Development
Equinox Open Library Initiative
abneiman at equinoxinitiative.org
1-877-OPEN-ILS (673-6457) x5583
*www.equinoxinitiative.org <http://www.equinoxinitiative.org>*
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